Humanitarian Project Management Assistant Jobs in Baltimore, MD

POSITION SUMMARY
The Assistant Project Manager will support the Project Manager in planning, coordinating, and overseeing construction projects from inception to completion. This role involves ensuring that projects are completed on time, within budget, and to the highest quality standards

ESSENTIAL AND KEY RESPONSIBILITIES:

• Project Support- Assist the Project Manager (PM) to develop project plans, schedules, and budgets.
• Buyout/Procurement – Issue Letters of Intent based on buyout and scope developed by Project Manager. Prepare base subcontracts and purchase orders, assemble contract attachments and distribute contracts to subcontractors and suppliers. Develop Contract Document Tracking Log and track buyout and procurement process, including LOI, executed contracts, Certificates of Insurance and Schedule of Values
• Submittals – Develop submittal register, track progress, and expedite the submittal process by periodically following up with vendors. Review subcontractor/supplier submittals, issue to design team for review, and distribute upon approval
• Material Procurement – Develop Material Procurement Log, contact vendors and input times, track fabrication progress and anticipated delivery dates to ensure material/equipment is delivered in time to avoid delaying the project
• Request for Information – Assist PM in writing RFIs, submit to owner and distribute response to subcontractors. Develop and update RFI logs
• Meeting Agenda/Minutes – Prepare and distribute agenda for Owner/Design Team meetings, take and distribute minutes to attendees. Participating in weekly Trade / Subcontractor Coordination Meetings as necessary
• Change Management – Assist PM in resolving scope issues, developing potential change orders, submit to owner, and track in Change Order Log
• Progress Reporting – Consult with PM and Superintendent to prepare progress reporting as required.
• Documentation & Compliance-: Assist the PM with the development and updating of comprehensive project documentation, including procurement tracking logs, submittals logs, RFI logs, contingency logs, etc.
• Closeout – Track and collect all closeout documents from subcontractors assemble final closeout package for Owner as required
• Proposal Development- Assist in the preparation of technical proposals and presentations, and contract packages for potential projects.
• Budget and Financial Analysis- Meet with the PM monthly to review the detailed monthly fee projections, budgets and forecasted costs prepared by the PM.
• Mentoring & Performance Management: Assist the PM to coach and mentor Project Engineers (PE), provide input for the PE’s performance assessments and help them develop their careers.
• Client Satisfaction- Assist the PM with the identification of customer needs and expectations and respond to them in a timely and effective manner. Work with the PM to anticipate and prevent delays or other things that can adversely affect the customer.
• Safety – Collect required safety documents from subcontractors and support the implementation of safety protocols to promote a safe working environment

EXPERIENCE AND QUALIFICATIONS:

• Minimum of three (3) years of experience in assisting in the management of construction projects.
• A.A. in Business Administration or equivalent experience, preferably within the construction field, preferred.
• Must have excellent interpersonal communication skills, both written and verbal.
• Strong organizational and problem-solving skills. Ability to multi-task a must.
  
• Ability to work under pressure with minimal supervision.
• Proficient with the use of Microsoft Office Suite, knowledge of ProCore software a plus.
• Ability to meet deadlines and adapt to changing requirements with a positive attitude
• Proven ability to generate and deliver reports that provide useful insight into project details
• Highly organized and detail-oriented with a passion for ensuring projects proceed efficiently and effectively
• Ability and desire to work collaborative to ensure successful project execution
• Demonstrated knowledge of the Material Submittal process, RFP's and RFI's
• Prior experience building relationships and collaborating within a team, internally and external.