Hourly Prop Master Jobs (NOW HIRING)

Compensation: $38.00 - $45.00 / hour (DOE)
Status: Full-time, Non-exempt, Year-round
Location: Richmond, CA
Are you a confident, detail-oriented professional who loves mastering complex systems, building checklists, and getting things done?
We are seeking an "all-hands-on-deck," highly execution-focused School Payroll & Finance Specialist to own our day-to-day business office operations. This is an "in-the-trenches" role where you will run bi-weekly payroll for 160+ employees, manage Accounts Payable, and execute core public school fund compliance tasks.
You will work closely alongside an experienced team member-but you must possess the confidence and skills to take the reins quickly. If you are a strict rule-follower who loves a fast-paced environment and isn't afraid of a heavy, rewarding workload, this role is for you.
Core Requirements

• 3+ years of hands-on experience running end-to-end payroll for 160+ employees (CA public or charter school experience is a massive plus).
• The "Grit" Factor: Confident, proactive, and ready to learn. You don't wait to be told what to do; you look at the data, use the checklists, and execute.
• Advanced Excel Proficiency: High competence with Pivot Tables, VLOOKUPs/XLOOKUPs, and data manipulation.
• Tech-Forward Mindset: Highly comfortable learning enterprise software (Sage Intacct or equivalent school ERPs).

Essential Functions
Payroll & Benefits Ownership

• End-to-End Payroll: Prepare, verify, and process bi-weekly payroll for 160+ employees; thoroughly review for absolute accuracy.
• Complex Deductions: Track and calculate stipends, longevity bonuses, and specialized teacher summer hold-back payments.
• Compliance & Offboarding: Calculate final paychecks and PTO payouts in strict compliance with CA labor timelines.
• Benefits & Retirement: Manage employee enrollment and contributions into retirement and benefits plans; remit contributions accurately to providers.

Accounts Payable & Core Accounting Support

• Accounts Payable: Review, code, and process vendor invoices and employee reimbursements to ensure perfect alignment with approved budget allocations.
• Journal Entries: Prepare and post bi-weekly payroll journals to Sage Intacct.
• Reconciliations: Perform month-end close tasks, post basic journal entries, and clear payroll-related balance sheet accounts (FSA, life insurance, etc.).

Fund Compliance & Mandatory Reporting

• SACS Coding: Monitor restricted revenue and expenditures using the California Standardized Account Code Structure (SACS) (Resource, Goal, and Function coding).
• Grant Compliance: Collect and maintain federal "Time and Effort" documentation (Personnel Activity Reports) for grant-funded staff.
• State/Federal Submissions: Reconcile Federal Quarterly Payroll expenses (Form 941), assist with monthly CalSTRS retirement reporting, and upload data to the CDE's GMART portal (Title I-IV, ELOP, Prop 28).

Qualifications & Skills

• Experience over Degrees: A Bachelor's degree in accounting/finance is great, but direct, heavy-volume experience running payroll and AP in a fast-paced environment is what truly matters to us.
• Collaborative & Teachable: Confident in your abilities, yet eager to learn and to master our specific school systems and state compliance guidelines.

Why Apply?
This isn't a passive desk job-it's an active, vital role where you will see the direct impact of your hard work every single day. If you want a competitive hourly wage, a stable year-round schedule, and a supportive team environment where you can put your head down and execute, apply today!
Equal Employment Opportunity Is Our Policy