Hourly Orenda Jobs (NOW HIRING)

JOB TITLE:              SENIOR ADMINISTRATIVE ASSOCIATE
TEAM:                      SUPPORT STAFF
REPORTS TO:         HEAD OF SCHOOL/PRINCIPAL
SUPERVISES:         NA
FLSA STATUS:        NON-EXEMPT (HOURLY)
CALENDAR DAYS: 215
SALARY RANGE:   $22.15 to $27.02 PER HR
LOCATION:              GATEWAY COLLEGE PREPARATORY SCHOOL, GEORGETOWN TEXAS
POSITION SUMMARY: 
Provide administrative support to the Head of School and Gateway College Prep Administrators. Duties include complex data analysis, prepare correspondence and reports, general clerical support, scheduling appointments/meetings and assisting with project based work. Promptly and efficiently direct all parental and student concerns to the appropriate office(s). Project a professional and positive company image through in-person and phone interaction with all stakeholders.

DUTIES AND RESPONSIBILITIES:

• Provide office and clerical support for Head of School and other campus Administrators & Coordinators, schedule appointments; arrange meetings and conferences as necessary
• Create and distribute documents and other communications with Microsoft Office, Google, and social media sources.
• Maintain hard copy and electronic filing system
• Manage school master calendar and make sure it is up to date for website
• Assist in the maintenance of student records, and other confidential information
• Create and maintain a variety of documents, records, files, manuals, and other material, often containing confidential material.  
• Collect information, compose and create correspondence and reports; compile and format
• Design spreadsheets and databases; prepare, process and distributes a variety of materials
• Perform special projects when requested
• Assist with various data entry such as for enrollment or attendance (during peak seasons)
• Provide customer service to all stakeholders including staff, students, parents, administrators, subs, and other community members
• Place and screen telephone calls for supervisors; relay information and keep school staff informed of matters
• Assist with special events such as graduation, training, back to school, staff appreciation, etc.
• Assist with Principal (school) activity fund to help raise funds to support campus staff appreciation and other initiatives
• Receive, count, & verify money for various activities (as needed for dual control) and assist to prepare deposits
• Assist staff with paperwork and procedures
• Review paperwork to be complete before sending to supervisor for approval
• Keep spreadsheet of collections owed and send letters concerning fines owed for obligations
• Review time cards and prepare for supervisor to approve
• Follow-up with staff on absences and notes or required documentation
• Assist with gathering various payroll forms that are required to be submitted regularly (missed punch form, extra duty/OT, etc.)  
• Manage the substitute process, including scheduling substitutes, maintain substitute sign in/out sheets and sub board and submit to payroll regularly, assist with substitute verification records for payroll to then review and process
• Assist the receptionist staff to ensure a smooth front office experience
• Research and help with quotes for purchases as needed
• Assist with benchmark and testing material orders
• Assist with sub application screening and hiring
• Perform other duties as assigned

WORKING CONDITIONS: 

• Mental & Physical Demands / Environmental Factors: Normal for an office environment.
• Ability to communicate effectively (verbal and written)
• Ability to operate computer and other office machines
• Repetitive hand motions
• Prolonged use of computer terminal
• Work with interruptions
• Must be able to lift up to 20 lbs

KNOWLEDGE, SKILLS AND EXPERIENCES REQUIRED:

Knowledge of:  

• Proficient skills in typing, computer (to include major word processing, database, spreadsheets in Excel and Google and integrated software programs), file maintenance and other office machines.
• Proficiency in using social media and web communications strongly preferred.  
• Basic reading, writing, and arithmetic skills required.  
• Knowledge of Microsoft Office and telephone protocol.
• Duties require professional verbal and written communication skills, and the ability to positively interact with students (K-12) is critical.
• Effective organizational, communication, and interpersonal skills
• Ability to meet established deadlines

Experience:       Three to five years of administrative/data entry experience preferably in a public education environment

Education:      High school diploma or GED, some college preferred.
 

BENEFITS: Should you enroll in medical plan; Orenda Education makes a $425 monthly contribution towards employees' premiums.

We offer a comprehensive package of benefit options, including:

• Participation in the Texas Teachers Retirement System
• Health, Dental and Vision Insurance
• Telehealth
• Basic Life, Term Life, Permanent Life and Accident Insurance
• Short-term and Long-term Disability
• 403b and 457b Investment Plans
• Health Savings and Flexible Spending Account Options
• Critical Illness, Cancer Insurance
• Legal Services