Hourly Amazon Payroll Jobs (NOW HIRING)

Accounts Payable Specialist
Department: Business Office
Reports To: Chief Financial Officer
Location: 4864 Lapeer Rd., Kimball, Michigan 48074
FLSA Status: Non-Exempt
Employment Type: Full-Time
Compensation: Hourly ($17.50 – $22.50), Based on Experience

Position Summary:
The Accounts Payable Specialist is responsible for supporting the day-to-day accounts payable and
purchasing functions for multiple schools, including processing invoices, payments, purchase orders, vendor
documentation, and contract tracking while ensuring compliance with organizational procedures. This role
serves as a key support contact for school staff and vendors, assists with reporting, reconciliations, audits, and
training, and provides exceptional customer service while helping maintain efficient finance operations.
Essential Duties and Responsibilities:
● Monitor the AP emails, organize invoices, and process approved invoices through the finance system
for all schools.
● Once approved enter and process recurring invoices, including but not limited to EduStaff, WillSub,
utilities, food service suppliers, and purchase cards.
● Perform scheduled check runs and process EFT payments for utilities, suppliers, and other school
vendors.
● Monitor payments for unorthodox, unallowable, or inconsistent purchase and practices.
● Process Purchase Orders (POs) and serve as the school amp;#39;s primary contact for major vendors, including
but not limited to Amazon, School Specialty, and Staples.
● Assist schools with Amazon ordering.
● Assist schools with finding local vendors for specific maintenance needs.
● Process Prepaid Checks for any ACH payments processed by the schools monthly.
● Maintain W9s for vendors.
● Obtain Certificate of Insurance from service providers.
● Track all vendor contracts and expiration dates.
● Notify CFO or building admins of any upcoming contract expirations.
● Assist with Bid Processes for schools as needed.
● Execute annual 1099 processing.
● File annual unclaimed property reports by July 1 each year.
● Track/monitor all rental contracts for schools; obtaining COI, collecting charges for rentals, and
obtaining approvals for the rental.
● Provide all necessary reports to school administration and auditors.
● Reconcile third-party sub-provider data on a regular basis.

2 | Page
● Produce AP/AR related journal entries as needed.
● Provide training, support, and communication to school employees on the purchasing and deposit
processes.
● Process mileage and conference forms submitted by the schools.
● Prepare correspondence such as letters, memos, email, reports, and forms as it pertains to the role.
● Manage supply closet inventory for the business office as required.
● Ensure compliance with state and federal reporting requirements.
● Help maintain accurate financial records in accordance with the Michigan Public School Accounting
Manual (Bulletin 1022).
● Maintain organized files, both physical and electronic.
● Consistently models integrity, accuracy, accountability, professionalism, collaboration, and a
commitment to continuous improvement in all financial team responsibilities.
● Maintain the ability to provide short-term assistance to other finance areas during peak periods to
ensure departmental continuity.
● Assists in the preparation of special projects.
● Performs other related duties in the department as assigned.

Qualifications:
● Associate’s or in Accounting, Finance, Business Administration, or a related field (preferred).
● Minimum of three years of accounting experience.
● Proficiency in SMART systems (preferred).
● Solid understanding of accounting principles and financial reporting.
● Exceptional attention to detail, accuracy, and problem-solving ability.
● Strong organizational and time management skills with the ability to meet deadlines.
● Demonstrated ability to maintain confidentiality and handle sensitive information with discretion.
● Effective communication and customer service skills for interaction with staff and vendors.
● Ability to interpret and apply payroll policies, procedures, and regulations.
● Advanced proficiency in Microsoft Excel.

Working Conditions:
● Office environment within a school central office.
● May require occasional extended hours to meet deadlines.
● Frequent use of computers, standard office equipment and software applications.