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Hospital Medical Secretary Jobs (NOW HIRING)

Care New England Health System

Medical Secretary

Warwick, RI · On-site

$19 - $23/hr

Job Summary The Medical secretary plays a key role in ensuring the smooth and efficient operation ... Uphold patient confidentiality and adhere to all hospital and regulatory compliance standards.

Care New England Health System

Medical Secretary

Warwick, RI · On-site

$18.50 - $22.50/hr

Job Summary The Medical secretary plays a key role in ensuring the smooth and efficient operation ... Uphold patient confidentiality and adhere to all hospital and regulatory compliance standards.

Care New England Health System

Medical Secretary

Warwick, RI · On-site

$18.50 - $22.50/hr

Job Summary The Medical secretary plays a key role in ensuring the smooth and efficient operation ... Uphold patient confidentiality and adhere to all hospital and regulatory compliance standards.

County of Los Angeles

MEDICAL SECRETARY

Los Angeles, CA · On-site

$57K - $71K/yr

Our system includes four public hospitals, more than 20 community health centers, Emergency Medical ... What does a Medical Secretary do Performs medical, secretarial, and clerical duties for a ...

Rhode Island Medical Imaging

Medical Secretary

Warwick, RI · On-site

$18.50 - $22.50/hr

  • Medical

  • Retirement

  • PTO

The Medical Secretary will be responsible for greeting and welcoming patients. Additionally, the ... Collect co-pays, deductibles, and outstanding balances for both the hospital and the office. Obtain ...

Rhode Island Medical Imaging

Medical Secretary

East Greenwich, RI · On-site

$18.75 - $22.50/hr

  • Medical

  • Retirement

  • PTO

The Medical Secretary will be responsible for greeting and welcoming patients at our East Greenwich ... Collect co-pays, deductibles, and outstanding balances for both the hospital and the office. Obtain ...

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Hospital Medical Secretary information

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How much do hospital medical secretary jobs pay per hour?

As of Aug 15, 2026, the average hourly pay for hospital medical secretary in the United States is $20.37, according to ZipRecruiter salary data. Most workers in this role earn between $18.27 and $22.12 per hour, depending on experience, location, and employer.

Is it hard to become a hospital medical secretary?

Becoming a hospital medical secretary typically requires a high school diploma or equivalent, strong organizational and communication skills, and proficiency with medical office software. While some positions may prefer additional training or certification, the role generally has moderate entry requirements and on-the-job training is common.

What does a hospital medical secretary do in a hospital?

A hospital medical secretary manages administrative tasks such as scheduling appointments, maintaining patient records, and handling correspondence. They often use electronic health record (EHR) systems and require strong organizational and communication skills to support healthcare staff and ensure smooth operations.

How much does a hospital medical secretary make a year?

A hospital medical secretary typically earns between $35,000 and $50,000 annually, depending on experience, location, and certifications. They often work in fast-paced healthcare environments, utilizing skills in medical terminology and office management.

What is the difference between Hospital Medical Secretary vs Medical Office Assistant?

AspectHospital Medical SecretaryMedical Office Assistant
CredentialsHigh school diploma, medical secretary certification often preferredHigh school diploma, medical office assistant certification
Work EnvironmentHospitals, clinics, healthcare facilitiesDoctor's offices, outpatient clinics, healthcare settings
Job DutiesScheduling, medical record management, patient communicationScheduling, billing, administrative support, patient intake
Industry UsagePrimarily in hospitals and large healthcare facilitiesIn outpatient clinics and smaller healthcare practices

The Hospital Medical Secretary and Medical Office Assistant roles share administrative duties in healthcare settings but differ mainly in work environment and specific responsibilities. Hospital Medical Secretaries typically work in hospitals handling complex medical records and patient scheduling, while Medical Office Assistants often work in outpatient clinics with a broader range of administrative tasks.

What cities are hiring for Hospital Medical Secretary jobs?

Cities with the most Hospital Medical Secretary job openings:

Infographic showing various Hospital Medical Secretary job openings in the United States as of August 2026, with employment types broken down into 1% As Needed, 78% Full Time, 15% Part Time, and 6% Contract. Highlights an 96% Physical, 1% Hybrid, and 3% Remote job distribution, with an average salary of $42,374 per year, or $20.4 per hour.

Medical Secretary

Care New England Health System

Providence, RI • On-site

$19.25 - $23.25/hr

Full-time

This job post has expired today. Applications are no longer accepted.

Care New England Health System rating

7.2

Company rating: 7.2 out of 10

Based on 31 frontline employees who took The Breakroom Quiz

349th of 887 rated healthcare providers

Job description

Job Summary
The Medical secretary plays a key role in ensuring the smooth and efficient operation of the medical office. This position provides essential clerical and administrative support, managing both incoming and outgoing correspondence, maintaining departmental manuals, and supporting clinician scheduling. The Medical Secretary also oversees the organization of filing systems to keep the office running seamlessly. As the primary point of contact for patients, this role fosters a welcoming environment while also serving as a liaison between the practice and external support services.
Duties & Responsibilities
  1. Deliver high-quality secretarial support by expertly handling typing, filing, faxing, and ensuring office equipment is well maintained.
  2. Coordinate clinician schedules while seamlessly registering patients and verifying insurance and referral information.
  3. Serve as a key point of contact by answering, directing, and screening calls, and efficiently arranging meetings.
  4. Manage incoming mail and correspondence, ensuring timely routing and distribution to appropriate staff.
  5. Maintain accurate departmental tracking systems and generate cumulative reports as needed.
  6. Oversee treatment room readiness and clinical inventory; proactively order supplies to ensure smooth operations.
  7. Collect patient payments including co-pays and fee for service charges, ensuring accurate financial documentation.
  8. Prepare and organize medical records according to provider specifications and documentation standards.
  9. Execute patient registration and billing processes using EPIC, Cerner and IDX systems with precision.
  10. Craft clear, professional correspondence free of grammatical errors, and facilitate prompt communication.
  11. Foster strong working relationships with patients, providers, vendors, and internal departments.
  12. Uphold patient confidentiality and adhere to all hospital and regulatory compliance standards.
  13. Exhibit adaptability and problem-solving skills in a fast-paced environment, maintaining a positive and supportive attitude.
  14. Demonstrate reliability and punctuality by consistently arriving on time and meeting scheduled responsibilities.
  15. Performs all other related duties as assigned.

Requirements
  • Must possess a high school diploma or equivalent.
  • One year of job-related experience is required.
  • Prior experience with an electronic medical record system is strongly preferred.
  • Proficiency in medical terminology and departmental procedures
  • Strong interpersonal, verbal, and written communication skills
  • Proficient in MS Office applications (Word, Excel, PowerPoint, Outlook Access)
  • Experience with scheduling, filing, and maintaining patient records.
  • Familiarity with applicable systems (Cerner, IDX, Epic)

About Us
Care New England Health System (CNE) and its member institutions, Butler Hospital, Women & Infants Hospital, Kent Hospital, VNA of Care New England, Integra, The Providence Center, and Care New England Medical Group, is a trusted, integrated health care organization that fuels the latest advances in medical research, attracts the nation's top specialty-trained doctors, hones renowned services and innovative programs, and engages in the important discussions people need to have about their health and end-of-life wishes. Care New England is helping to transform the future of health care, providing a leading voice in the ongoing effort to ensure the health of the individuals and communities we serve.
Americans with Disability Act Statement: External and internal applicants, as well as position incumbents who become disabled must be able to perform the essential job-specific functions either unaided or with the assistance of a reasonable accommodation, to be determined by the organization on a case-by-case basis.
EEOC Statement: Care New England is an equal opportunity employer. All applicants will be considered for employment without attention to race, color, religion, sex, sexual orientation, gender identity, national origin, veteran or disability status
Ethics Statement: Employee conducts himself/herself consistent with the ethical standards of the organization including, but not limited to hospital policy, mission, vision, and values.

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