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Grant Operations Manager Jobs (NOW HIRING)

Charter Schools USA

Grant Coordinator

Baton Rouge, LA · On-site

$42K - $58K/yr

The Grant Coordinator will oversee and be the main point of contact for program implementation ... Works closely with Regional Business Operations Manager, Principal, Business Operations Manager ...

Charter Schools USA (CSUSA)

Grant Coordinator

Baton Rouge, LA · On-site

$47K - $65K/yr

The Grant Coordinator will oversee and be the main point of contact for program implementation ... Works closely with Regional Business Operations Manager, Principal, Business Operations Manager ...

Veggielution

Business Operations Manager

San Jose, CA · On-site

Veggielution is hiring a collaborative Business Operations Manager to bridge administration, programmatic, facility and grant management workflows. The Business Operations Manager serves as the ...

Veggielution

Business Operations Manager

San Jose, CA · On-site

Position Summary Veggielution is hiring a collaborative Business Operations Manager to bridge administration, programmatic, facility and grant management workflows. Reporting to the Executive ...

Veggielution

Business Operations Manager

San Jose, CA · On-site

Position Summary Veggielution is hiring a collaborative Business Operations Manager to bridge administration, programmatic, facility and grant management workflows. Reporting to the Executive ...

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Grant Operations Manager information

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$31K

$63.5K

$118.5K

How much do grant operations manager jobs pay per year?

As of Sep 11, 2026, the average yearly pay for grant operations manager in the United States is $63,456.00, according to ZipRecruiter salary data. Most workers in this role earn between $41,000.00 and $77,500.00 per year, depending on experience, location, and employer.

What is a grant operations manager?

Grant Operations Managers are professionals responsible for overseeing the administrative and operational aspects of grant programs within an organization. They ensure compliance with funding regulations, manage application and reporting processes, and coordinate communication between grantors and recipients. Their role often includes budgeting, tracking expenditures, and maintaining accurate documentation to support audits and evaluations. Grant Operations Managers help organizations maximize funding opportunities while ensuring accountability and efficiency.

What are the key skills and qualifications needed to thrive as a grant operations manager?

To thrive as a Grant Operations Manager, you need expertise in grant management, financial oversight, and compliance, often supported by a bachelor’s or master’s degree in business, nonprofit management, or a related field. Familiarity with grant management software, budget tracking tools, and federal or private grant compliance systems is typically necessary. Strong attention to detail, organizational skills, and effective communication are crucial soft skills for coordinating stakeholders and ensuring deadlines are met. These skills and qualities are vital to ensure accurate grant administration, maximize funding impact, and maintain organizational and regulatory accountability.

What are some common challenges faced by grant operations managers in overseeing multiple grant programs simultaneously?

Grant Operations Managers often juggle multiple grants, each with its own reporting requirements, timelines, and compliance standards. A common challenge is maintaining meticulous records and ensuring all deadlines are met without errors, especially when working with diverse funders. Effective communication and strong organizational skills are essential to coordinate with program teams, finance departments, and external stakeholders to keep all projects aligned and in compliance. Utilizing grant management software and standardized processes can help streamline tasks and minimize the risk of oversight.

What is the difference between Grant Operations Manager vs Grant Coordinator?

AspectGrant Operations ManagerGrant Coordinator
ResponsibilitiesOversees grant processes, manages teams, ensures compliance, and develops strategies for grant management.Assists with grant application preparation, tracks deadlines, and supports grant reporting tasks.
Required CredentialsBachelor's degree; experience in grant management; often certifications in grant writing or management.Bachelor's degree; familiarity with grant processes; some roles may require basic grant writing skills.
Work EnvironmentTypically in an office setting within nonprofit, government, or educational organizations.Office environment, often in similar sectors, with more administrative and support duties.

The Grant Operations Manager focuses on strategic oversight and team management of grant processes, while the Grant Coordinator handles day-to-day administrative tasks related to grants. Both roles require relevant experience and work in similar environments, but the manager position involves higher-level planning and leadership responsibilities.

What cities are hiring for Grant Operations Manager jobs?

Cities with the most Grant Operations Manager job openings:

What states have the most Grant Operations Manager jobs?

States with the most job openings for Grant Operations Manager jobs include:

What are popular job titles related to Grant Operations Manager jobs?

For Grant Operations Manager jobs, the most frequently searched job titles are:

Infographic showing various Grant Operations Manager job openings in the United States as of August 2026, with employment types broken down into 88% Full Time, 11% Part Time, and 1% Contract. Highlights an 94% Physical, 2% Hybrid, and 4% Remote job distribution, with an average salary of $63,456 per year, or $30.5 per hour.

Grants Manager

Washington, DC • On-site

Foundation for Defense of Democracies (FDD)
11 - 50 employees
Learn more about Foundation for Defense of Democracies (FDD)external

$85K - $100K/yr

Full-time

Re-posted 7 days ago

Job description

Grants Manager

Washington, DC, USA | $85,000–$100,000 per year | Full Time

Reports To: Director of Grants and Special Projects

Candidates must be able to work Eastern Time hours. 

Position Summary

The Grants Manager plays a critical role in strengthening and streamlining FDD's foundation fundraising efforts. Working in close partnership with the Director of Grants and Special Projects, this position manages grant operations, improves internal systems, and ensures timely, high-quality submissions and reporting. By owning coordination, research, tracking, and process management, the Grants Manager enables the Director of Grants to focus on strategy, relationship-building, and revenue growth.

Key Responsibilities

Grant Operations & Lifecycle Management

  • Manage the full lifecycle of assigned foundation grants, including proposal preparation, submission, reporting, and renewal tracking, in close coordination with the Director of Grants and Special Projects.
  • Maintain and update grant calendars, deadlines, and deliverables to ensure compliance and on-time submissions.
  • Coordinate with program, finance, and impact staff to gather required data, budgets, and narratives for grant applications and reports.

Prospect Research & Pipeline Development

  • Conduct ongoing research on new and existing foundation funders to identify emerging funding opportunities aligned with FDD's priorities.
  • Maintain an active pipeline of prospective funders and contribute to long-term revenue growth planning for the grants program.
  • Serve as the development team's lead on wealth screening tools and platforms, including DonorSearch and Candid.

Database & Data Integrity

  • Maintain accurate, up-to-date records in the grants database and CRM, ensuring data integrity across the full grant portfolio.
  • Support development team-wide data practices and contribute to the continuous improvement of grants management systems and workflows.

Scheduling, Logistics & Donor Engagement Support

  • Manage complex scheduling for virtual and in-person meetings with foundation representatives and internal subject-matter experts, coordinating across time zones as needed.
  • Prepare agendas, briefing materials, and logistical support for donor-facing meetings and internal grant strategy sessions.
  • Set up meeting rooms with necessary materials and equipment; greet and escort guests as needed.

Team Collaboration & Organizational Alignment

  • Collaborate across the development, policy, research, and finance teams to support cohesive stewardship and reporting.
  • Contribute to team-wide best practices, process improvements, and the continuous refinement of grants operations.

Qualifications

  • Bachelor's degree required.
  • 2–4 years of experience in grants management, fundraising, nonprofit development, or related programming.
  • Proficiency in Salesforce, Raiser's Edge, DonorSearch, and Candid a plus.
  • Strong organizational and project management skills with exceptional attention to detail with an understanding of financial reporting basics.
  • Demonstrated ability to support senior leadership with discretion, sound judgment, and professionalism.
  • Ability to manage multiple deadlines and competing priorities in a fast-paced, mission-driven environment.
  • Excellent written and verbal communication skills.
  • Highly organized and systems-oriented; comfortable managing operational complexity with minimal oversight.
  • Discreet and dependable with sensitive information.

Application Requirements

  • Resume
  • Cover letter

FDD is an equal opportunity employer. If you require an accommodation in order to apply for this position, please contact Jean Thurman at jean@fdd.org or (202) 207-0190.

FDD is a Washington, DC-based, nonpartisan research institute focusing on foreign policy and national security. For more information, please visit FDD.org and follow FDD on X @FDD.

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