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Graduate Programs Coordinator Jobs in Chicago, IL

Northwestern University

Program Assistant 3

Evanston, IL · On-site

$11/hr

Coordinates forms required - change of grade, add/drop, advisor list and materials for Undergraduate and Graduate programs. Website * Maintains websites and/or blogs. * Creates new web pages and/or ...

Northwestern University

Program Assistant 3

Evanston, IL · On-site

$35K - $44K/yr

... graduate student lifecycle, starting with a student's commitment to attend SESP master's and ... Serves as the lead events coordinator for student engagement initiatives, including orientation ...

Prime Healthcare

Program Coordinator

Chicago, IL · On-site

$21 - $30.41/hr

Graduate Medical Education Schedule: Full-time - Days Facility: Resurrection Medical Center Location: Chicago, IL With oversight and direction from the Program Director(s), the Program Coordinator is ...

Insight

Residency Program Coordinator

Chicago, IL · On-site

Attendance to all GMEC (Graduate Medical Education Committee) Meetings and Departmental huddles ... Coordinates resident Milestone, CCC, Program Evaluations, and bi-annual reviews. * Collect ...

Insight

Residency Program Coordinator

Chicago, IL · On-site

Attendance to all GMEC (Graduate Medical Education Committee) Meetings and Departmental huddles ... Coordinates resident Milestone, CCC, Program Evaluations, and bi-annual reviews. * Collect ...

Northwestern University

Program Assistant 2

Evanston, IL · On-site

$10/hr

... graduate programs within the McCormick Office of Professional Education (OPE). Program Assistant ... Website * Coordinates content maintenance of websites &/or blogs. * Trains &/or assists faculty ...

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Graduate Programs Coordinator information

See Chicago, IL salary details

$27.8K

$59.6K

$104.6K

How much do graduate programs coordinator jobs pay per year?

As of Sep 14, 2026, the average yearly pay for graduate programs coordinator in Chicago, IL is $59,613.00, according to ZipRecruiter salary data. Most workers in this role earn between $41,700.00 and $71,600.00 per year, depending on experience, location, and employer.

What does a graduate programs coordinator do?

A Graduate Programs Coordinator is responsible for managing and supporting administrative functions related to graduate programs within a college or university. Their duties typically include assisting students with admissions, registration, and graduation processes, coordinating program events, maintaining student records, and serving as a liaison between students, faculty, and administration. They help ensure that program requirements are met and provide guidance to students throughout their academic journey. Additionally, they may organize orientation sessions, manage communications, and support accreditation or reporting processes.

What are the key skills and qualifications needed to thrive as a graduate programs coordinator, and why are they important?

To thrive as a Graduate Programs Coordinator, you need strong organizational skills, attention to detail, and a background in higher education administration, often supported by a bachelor’s or master’s degree. Familiarity with student information systems, admissions software, and university databases is typically required. Excellent communication, problem-solving abilities, and interpersonal skills help you effectively support students and collaborate with faculty and staff. These competencies are vital for managing program logistics, ensuring regulatory compliance, and fostering a positive academic environment.

What are some typical challenges faced by a graduate programs coordinator, and how can they effectively manage them?

Graduate Programs Coordinators often balance multiple responsibilities, such as managing admissions processes, supporting faculty and students, and ensuring compliance with academic policies. A common challenge is handling high volumes of inquiries and applications, especially during peak admission periods. Effective time management, strong communication skills, and proficiency with student information systems can help coordinators stay organized and responsive. Building strong relationships with faculty and administrative staff also fosters smoother collaboration and efficient problem-solving.
Graduate Programs Coordinator jobs near you
Infographic showing various Graduate Programs Coordinator job openings in Chicago, IL as of August 2026, with employment types broken down into 1% As Needed, 76% Full Time, 19% Part Time, 3% Contract, and 1% Nights. Highlights an 84% Physical, 1% Hybrid, and 15% Remote job distribution, with an average salary of $59,613 per year, or $28.7 per hour.

Program Assistant 3

Evanston, IL • On-site

Northwestern University
See more jobs at Northwestern Universityexternal

$11/hr

Full-time

Medical, Dental, Vision, Life, Retirement, PTO

Re-posted 4 days ago

Northwestern University rating

7.5

Company rating: 7.5 out of 10

Based on 49 frontline employees who took The Breakroom Quiz

Job description

Department: MCC Biomedical Engg
Salary/Grade: NEX/11
Target hiring range for this position will be between $20.51 - $25.24 per hour. Offered salary will be determined by the applicant's education, experience, knowledge, skills and abilities, as well as internal equity and alignment with market data
Job Summary:
The Program Assistant 3, aka the Student Program Assistant, coordinates administrative processes related to the conduct of Biomedical Engineering's graduate and undergraduate programs and student services. Advises students of program requirements; maintains student records; coordinates recruitment-related events; coordinates content maintenance of web pages and databases. Supports the Graduate (PhD and MS) and Undergraduate Chairs and programs, including admissions, orientation, degree progress and graduation. Tracks student milestones while at the university. This role may require the use of AI to assist with some tasks. Works with a variety of student-related systems including CAESAR, CollegeNet, and GSP. Managing minimal occasional after-hours events required.
Specific Responsibilities:
Documents & Databases
  • Independently responds to and composes correspondence.
  • Creates and maintains standard spreadsheets and/or databases.
  • Prepares queries, reports, statistics, tables, charts, etc. based on information compiled from various sources.
  • Determines format, elements, trends, etc.
  • Processes and maintains pertinent records and files (i.e. admissions, milestones)
  • Coordinates forms required - change of grade, add/drop, advisor list and materials for Undergraduate and Graduate programs.
Website
  • Maintains websites and/or blogs.
  • Creates new web pages and/or updates standard information/data within the application's content management program.
Accounting
  • Updates financial transaction spreadsheets and databases related to student programs and monitors recruitment budget.
  • Generates summary reports and statistics.
  • Processes routine payroll actions.
  • Maintains accounting balances for grants/contracts.
Human Resources
  • Initiates full range of HR actions such as new employee dept orientation.
  • Resolves hiring, termination, etc. processing problems.
  • Drafts job descriptions.
  • Explains HR procedures.
Coordinates
  • Manages registration and travel for graduate student recruitment.
  • Organizes and coordinates events which may include creating timelines.
  • Collects agenda items and background materials.
  • Creates registrant profiles.
  • Coordinates complex itineraries involving domestic and/or international travel, etc. for grad student recruitment visits
Contacts
  • Screens and prioritizes incoming calls.
  • Responds to inquiries from prospective students, students, staff, faculty, or the public about program requirements.
  • Provides basic interpretation of policies and procedures.
  • Acts as a liaison with McCormick Dean's office, Registrar/Graduate School and Faculty
  • Researches information to resolve problems or issues.
Student Services
  • Recommends alternatives for course requirements.
  • Reviews administrative processes and procedures regarding student services and recommends changes.
  • In cooperation with the Director of Graduate Studies (DGS) Director of MS Program (DMS) and Director of Undergraduate Program, and the Sr. Student Program Coordinator, coordinates administrative processes associated with Biomedical Engineering student programs and student services, such as recruitment, admissions, applications, registration, reservations, service communications, and graduation using systems such as CAESAR, CollegeNet and GSP systems.
  • Tracks plan of study, completion of degree requirements, committee meetings, qualifiers and thesis.
  • Provides student status update to DGS, DMS, Undergrad Director and/or Sr. Student Program Coordinator.
  • May enter final approval for degree in GSP.
  • Attends meetings as program representative
  • Work with Undergrad director on course offerings, course registrations, course cancellation, student advising.
  • Aggregates course offerings and scheduling from areas with the department
  • Coordinates class scheduling requirements.
  • Monitors class enrollment, class scheduling/conflicts; advance registrations, etc.
  • Assists in Graduate Program Review.
  • Track and manage Responsible Conduct of Research (RCR) compliance
  • Assist with tracking and managing graduate student progress with GSP
Supervision
  • Coordinates work of receptionists, program assts, temporary/work-study students, secretaries, research/clerical assts, interns, etc.
Miscellaneous
Performs other duties as assigned.
Minimum Qualifications:
  • A high school diploma or equivalent required.
  • 4 years of administrative support or other relevant experience required.
Minimum Competencies: (Skills, knowledge, and abilities.)
  • Intermediate knowledge of word processing, spreadsheet, email, and database software programs is required.
Preferred Qualifications:
  • Ability to troubleshoot, problem solve, multitask and prioritize work assignments.
  • Ability to maintain strictest standards regarding confidentiality of all student information with dissemination only to authorized recipients.
  • Ability to meet strict deadlines; demonstrate initiative.
  • Comfortable working in a fast-paced work environment.
  • Experience in higher education setting
  • Experience coordinating events
Preferred Competencies: (Skills, knowledge, and abilities)
  • Experience with Northwestern University's administrative systems
Benefits:
At Northwestern, we are proud to provide meaningful and competitive benefits. The available benefits package for this position will include health, dental, vision, disability, and life insurance; paid vacation and holidays; paid medical/sick and parental leave; tuition benefits for the employee and dependents; pre-tax and flex spending accounts for commuting and dependent care; generous retirement savings options; and wellness programs. For a comprehensive overview of available benefits, including eligibility details, visit us at https://www.northwestern.edu/hr/benefits/index.html to learn more.
Work-Life and Wellness:
Northwestern offers comprehensive programs and services to help you and your family navigate life's challenges and opportunities, and adopt and maintain healthy lifestyles.
We support flexible work arrangements where possible and programs to help you locate and pay for quality, affordable childcare and senior/adult care. Visit us at https://www.northwestern.edu/hr/benefits/work-life/index.html to learn more.
Professional Growth & Development:
Northwestern supports employee career development in all circumstances whether your workspace is on campus or at home. If you're interested in developing your professional potential or continuing your formal education, we offer a variety of tools and resources. Visit us at https://www.northwestern.edu/hr/learning/index.html to learn more
Northwestern University is an Equal Opportunity Employer and does not discriminate on the basis of protected characteristics, including disability and veteran status. View Northwestern's non-discrimination statement . Job applicants who wish to request an accommodation in the application or hiring process should contact the Office of Civil Rights and Title IX Compliance. View additional information on the accommodations process .

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