Graduate Program Coordinator Jobs in Durham, NC (NOW HIRING)

Duke University:

Duke University was created in 1924 through an indenture of trust by James Buchanan Duke. Today, Duke is regarded as one of America's leading research universities. Located in Durham, North Carolina, Duke is positioned in the heart of the Research Triangle, which is ranked annually as one of the best places in the country to work and live. Duke has more than 15,000 students who study and conduct research in its 10 undergraduate, graduate and professional schools. With about 40,000 employees, Duke is the third largest private employer in North Carolina, and it now has international programs in more than 150 countries.

Be You. Be Bold. Choose Duke.

Be You.

At Duke, we celebrate individuality and the unique perspectives that each member of our community brings.

The Hart Leadership Program prepares and inspires undergraduate students to practice the art of leadership in public life. Program offerings include internships, fellowships, and co-curricular leadership projects at Duke, in Durham, and in communities across North Carolina and around the world. The mission of the Hart Leadership Program (HLP) is to teach Duke undergraduates how to practice ethical leadership by fostering community-based action, research with a civic mission, and collaborative practices that build genuinely public goods.

Reporting to the Director and working closely with staff colleagues and Hart faculty, the Program Coordinator serves as a key member of the Hart Leadership Program team and has responsibility for coordinating experiential education programs. This position combines program coordination, student advising, community engagement, research support, and co-curricular design. Strong candidates will bring passion for each of these areas and an eagerness to help shape the future of the Hart Leadership Program.

Be Bold.

Join a dynamic and mission-driven team where your work directly supports the development of ethical, engaged student leaders.

What You'll Do:

Hart Fellowship (45%)

• Design and implement all aspects of the fellowship experience in partnership with faculty
• Coordinate recruitment, application, and selection processes
• Plan and lead orientation, retreats, and monthly seminars
• Advise and mentor fellows on research, project development, and placements
• Manage logistics including stipends, travel, visas, and housing
• Track assignments and represent the program to partners

LAPI & PEP Programs (45%)

• Coordinate recruitment, application, and selection processes
• Collaborate with colleagues on program design and development
• Advise students on research design, project development, and logistics
• Oversee operational logistics such as travel, stipends, and documentation
• Track student outcomes and lead reflection activities

Across All Programs (10%)

• Maintain program manuals and ensure accurate recordkeeping
• Ensure consistent administration of policies
• Lead annual program reviews and improvements
• Support donor stewardship and events
• Build relationships across campus and community partners

What You Bring:

Minimum Qualifications:

• Work requires one year of experience in program administration or involving academic, instructional, or counseling activities to acquire skills necessary to plan, coordinate, and implement a variety of program activities and events
• OR AN EQUIVALENT COMBINATION OF RELEVANT EDUCATION AND/OR EXPERIENCE

In addition, the successful candidate will possess the following qualities/attributes:

• Experience in a student-facing role, preferably in advising or program coordination
• Experience working with nonprofits, NGOs, public agencies, or community-based organizations
• Excellent organizational, planning, and project management and implementation skills
• Superior oral and written communication skills, including confidence in public speaking and writing for a public audience with minimal editing to the highest standards of professionalism
• Strong attention to detail
• Ability to work effectively with faculty, students, staff, alumni, and internal and external constituents
• Highly motivated with the ability to work under pressure against multiple deadlines and manage multiple simultaneous projects efficiently and effectively
• Eagerness to find solutions, collaborate with a team, and share both work and credit
• Abiding interest in the work of the Hart Leadership Program and ability to describe the mission, scope, and values of the program
• Proficiency in software programs such as Microsoft Word, Excel, Canva, Access, PowerPoint, Google Suite, and WordPress

Preferred:

• Knowledge of civic engagement, experiential education, or leadership development
• Familiarity with the Duke University community

Choose Duke.

At Duke University, you'll join a community dedicated to advancing knowledge and building a better world. You'll collaborate with passionate colleagues and help students turn ideas into meaningful action that benefits communities locally and globally.

Ready to Make a Difference?

Apply now and help develop ethical leaders who will shape communities, policy, and public life.