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Talent Acquisition Coordinator (Workday ATS - Screening, Assessment & Onboarding Support)Team: Talent Acquisition
Location: [Specify Location] / Remote
Schedule: 9:30 AM - 6:00 PM EST, Monday-Friday
Job Type: Full-Time
About VXIVXI Global Solutions is a high-growth, people-first BPO committed to delivering an exceptional candidate and employee experience. Our Talent Acquisition team drives the hiring journey from first contact through onboarding, and we're seeking a detail-oriented, tech-savvy
Talent Acquisition Coordinator who can manage Workday-driven processes across screening, assessments, compliance, and new-hire onboarding logistics.
Role SummaryThe
Talent Acquisition Coordinator plays a key role in advancing candidates through the Workday ATS while supporting high-volume virtual recruitment. This includes hosting screening sessions, facilitating assessments, managing Workday candidate movements, processing compliance checks, and coordinating SKO/onboarding tasks with HR, IT, Training, and the ID Admin Team.
This role requires accuracy, speed, Workday fluency, and strong virtual facilitation and administrative skills.
Key Responsibilities1) Workday ATS Management & Candidate Movement- Move candidates through Workday Recruiting stages, including but not limited to:
Application → Screening → Assessment → Recruiter Interview → Offer → Pre-Employment → Ready to Hire - Update and maintain candidate statuses, notes, and milestones ensuring 100% accuracy.
- Upload and verify candidate documents within Workday (IDs, test results, forms).
- Create, assign, and monitor Workday tasks (e.g., I-9, background check initiation, assessments).
- Maintain clean Workday pipelines, ensuring no candidates are stalled in incorrect steps.
- Disposition candidates according to Workday reasons/codes to maintain compliance and reporting accuracy.
- Generate or pull Workday reports for daily tracking, pipeline updates, and audit accuracy.
2) Candidate Screening & Early Evaluation (Virtual)- Host virtual group screening sessions (10-15 candidates per session).
- Deliver a clear Realistic Job Preview (RJP) and answer candidate questions.
- Review Workday screening questionnaire responses and assess candidate fit.
- Determine eligibility and move candidates forward or disposition them directly in Workday.
- Meet daily screening throughput goals and maintain consistent decision quality.
3) Assessment Facilitation & Monitoring- Set clear expectations for LOB-specific assessment thresholds.
- Launch assessments through Workday or connected vendor integrations (e.g., SHL, Criteria, Harver).
- Monitor live assessments ensuring candidates stay on camera and on task.
- Validate bandwidth test results and workspace readiness.
- Evaluate assessment outcomes and update Workday statuses accordingly.
- Reschedule candidates or disposition them per assessment results and TA policy.
4) Pre-Employment & Compliance Management (Workday)- Initiate and track:
• Background checks (via Workday-integrated vendor)
• Drug tests
• I-9 / Right-to-Work tasks and documentation - Communicate with HR for required approvals or escalations.
- Manage candidate follow-ups for pending Workday tasks.
- Ensure all compliance steps are completed before moving candidates to Ready to Hire.
5) SKO / New-Hire Coordination & Equipment Management- Serve as a welcoming ambassador to new hires.
- Prepare candidates for HR onboarding steps by sending Workday-generated tasks and instructions.
- Conduct workspace validation checks (lighting, environment, internet speed).
- Coordinate with IT/Depot for equipment ordering, tracking, and delivery.
- Partner with ID Admin to request, activate, or cancel new-hire credentials.
- Provide weekly onboarding updates to TA, Training, and HR.
6) Reporting, Accuracy, and Communication- Maintain up-to-date Workday candidate records for audit readiness.
- Pull daily Workday requisition reports, stage movement reports, and candidate history logs.
- Communicate risks, delays, assessment concerns, or candidate issues proactively.
- Provide talent pipeline updates across Screening → Assessment → Interview → SKO.
QualificationsRequired- 1-2 years of experience in Talent Acquisition, Recruiting Coordination, HR, or virtual facilitation.
- Hands-on experience with Workday Recruiting (candidate movement, tasks, requisitions, reporting).
- Strong skills in virtual communication, facilitation, and customer service.
- Excellent attention to detail and accuracy in data handling.
- Proficiency with Zoom/Teams, Microsoft Office or Google Workspace.
- Ability to manage high-volume processes and multitask in a fast-paced environment.
- High professionalism when handling confidential information.
Preferred- Experience in BPO, call center, or high-volume hiring.
- Workday experience with:
• Stage-based candidate pipelines
• Assessments integration
• Workday reporting & saved filters
• EIB or mass update familiarity (nice-to-have) - Knowledge of compliance: background checks, drug tests, I-9, and employment documentation.
Success Metrics (Workday-Aligned)- Zero candidates stalled in incorrect Workday stages.
- 100% on-time completion of Workday tasks (I-9, BGC, drug tests).
- High throughput in screening and assessment facilitation.
- Accuracy in disposition reasons for reporting and compliance.
- Effective onboarding coordination with minimal candidate escalations.
Why Join VXI- Remote-first flexibility with a collaborative global TA team.
- Growth opportunities in TA operations, recruiting, assessment strategy, and HR.
- A people-first culture focused on candidate experience and integrity.
- Competitive pay, benefits, and performance incentives.
Pay Rate39520
If you like wild growth and working with happy, enthusiastic over-achievers, you'll enjoy your career with us!