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Gift Processing Coordinator Jobs in Virginia (NOW HIRING)

Wlu

Gift Accounting Coordinator

Lexington, VA

$23.67 - $27.46/hr

The Gift Accounting Coordinator serves as an integral member of the gift processing team, supporting the accurate recording and administration of charitable contributions to the university. The ...

The Community Church

Development Coordinator

Ashburn, VA · On-site

$44K - $59K/yr

Job Title: Development Coordinator Located in Loudoun County, Community Church exists to love ... Manage gift processing and reconciliation procedures. * Support budget tracking and advancement ...

The Community Church

Development Coordinator

Ashburn, VA · On-site

$44K - $59K/yr

Job Title: Development Coordinator Located in Loudoun County, Community Church exists to love ... Manage gift processing and reconciliation procedures. * Support budget tracking and advancement ...

Carilion Clinic

GIFT SHOP REPRESENTATIVE

Christiansburg, VA · On-site

$15 - $21.07/hr

Coordinates with Gift Shop Lead for data entry on Point of Sale system (POS) including assisting ... Processes credit card transactions. Responsible for cash in own register. Accept monies and returns ...

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Gift Processing Coordinator information

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$15

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$43

How much do gift processing coordinator jobs pay per hour?

As of Aug 13, 2026, the average hourly pay for gift processing coordinator in Virginia is $24.56, according to ZipRecruiter salary data. Most workers in this role earn between $18.12 and $27.64 per hour, depending on experience, location, and employer.

What are the key skills and qualifications needed to thrive as a gift processing coordinator?

To thrive as a Gift Processing Coordinator, you need strong attention to detail, organizational abilities, and a background in data entry or finance, often supported by a bachelor’s degree. Familiarity with donor management systems (e.g., Raiser's Edge), CRM software, and basic accounting practices is typically required. Excellent communication skills, discretion, and problem-solving abilities help you collaborate with teams and handle confidential donor information effectively. These skills are crucial for ensuring accurate gift processing, maintaining donor trust, and supporting fundraising operations.

What are some common challenges faced by gift processing coordinators, and how can they be managed effectively?

Gift Processing Coordinators often encounter challenges such as managing high volumes of donations during peak giving periods, ensuring data accuracy across multiple systems, and maintaining timely communication with donors. To manage these effectively, it's essential to develop strong organizational skills, utilize donor management software efficiently, and establish clear processes for tracking and reconciling gifts. Collaborating closely with the fundraising and finance teams also helps prevent errors and ensures a smooth workflow.

What is a gift processing coordinator?

Gift Processing Coordinators are professionals who manage and process donations for nonprofit organizations, universities, or other institutions. They are responsible for accurately recording, tracking, and acknowledging gifts received, ensuring donor information is entered correctly into databases, and generating receipts or thank-you letters. These professionals also help maintain data integrity, support fundraising efforts, and may assist with donor inquiries. Their role is crucial in ensuring organizations maintain positive relationships with donors and comply with financial and legal requirements.

What is the difference between Gift Processing Coordinator vs Donation Processing Specialist?

AspectGift Processing CoordinatorDonation Processing Specialist
CredentialsHigh school diploma or equivalent; experience in data entry or administrative rolesHigh school diploma or equivalent; familiarity with donation systems
Work EnvironmentNonprofit organizations, charities, or fundraising departmentsNonprofits, charitable organizations, or fundraising teams
Employer & Industry UsageCommonly used in nonprofit and fundraising sectorsOften used interchangeably in similar settings
Comparison FocusFocuses on processing and recording gifts/donations efficientlyEmphasizes accurate donation data entry and acknowledgment

The Gift Processing Coordinator and Donation Processing Specialist roles are similar, both handling donation data in nonprofit settings. The Coordinator may have broader responsibilities, including coordinating gift acknowledgment and reporting, while the Specialist focuses primarily on data entry and processing. Both roles require attention to detail and familiarity with donation systems, making them closely related in the nonprofit industry.

What are the most commonly searched types of Gift Processing jobs in Virginia?

The most popular types of Gift Processing jobs in Virginia are:

What cities in Virginia are hiring for Gift Processing Coordinator jobs?

Cities in Virginia with the most Gift Processing Coordinator job openings:

Gift Processing Coordinator jobs near you

Gift Accounting Coordinator

Wlu

Lexington, VA

$23.67 - $27.46/hr

Full-time

Re-posted 3 days ago

Job description

Job Description:

The Gift Accounting Coordinator serves as an integral member of the gift processing team, supporting the accurate recording and administration of charitable contributions to the university. The Coordinator responds to constituent inquiries regarding gifts and pledges, assists with matching gift programs, and maintains related documentation and records. This position also manages matching gift-related communication with donors, companies, and third-party providers to secure all eligible matching gifts while helping ensure the accuracy and integrity of gift records.
This position reports to the Manager of Advancement Data and Gift Processing within Advancement Services.
Washington and Lee University actively promotes a dynamic and welcoming environment that allows students and employees of multiple backgrounds and perspectives to learn, work, and thrive together. Successful candidates will contribute to that environment and exhibit potential for excellence in their areas of expertise.

Essential Functions:

  • Interfaces with donors and development staff to respond to questions and requests for more information, including pledge status reports and assistance with matching gifts.
  • Actively participates as a member of the gift processing team, trained in all aspects of gift entry, reporting, and reminders.
  • Maintains up-to-date accounts with matching gift companies and third-party providers.
  • Processes matching gift forms and tracks matching gift progress in Slate.
  • Provides backup support for constituent record maintenance and acknowledgement production when needed
  • Other related duties and responsibilities as assigned.

Work Schedule: 8:30 am - 4:30 pm. This position works 35 hours per week with occasional nights and weekends.

Minimum Qualifications:

  • High school diploma or GED required with a minimum of 3 years' experience in an administrative or accounting function or a combination of education and experience from which a similar background would be obtained.
  • Exceptional attention to detail and strong organizational skills.
  • Experience working with a comprehensive database and some knowledge of gift and pledge transactions.
  • Must be a proficient user of Microsoft Outlook, Word and Excel; experience with Slate, or another relational database is a plus.
  • Must be sensitive to confidential personal, giving and asset information, and must be able to work in an office setting and follow organizational protocol.
  • The ideal candidate will have familiarity with higher education and the critical role information and data play in alumni and development affairs.
  • Collegiality, a positive outlook, and a desire to set an example with a strong work ethic are essential. Strong written communication skills.
  • Ability to be self-directed and proactively suggest process improvement.

Application Instructions

Review of applications will begin immediately and continue until the position is filled. Required materials include:

  • Cover letter
  • Resume
  • Names and contact information for three professional references

Application instructions for internal and external candidates can be found at: http://www.wlu.edu/employment-opportunities

Position Type:

Non-Exempt, Full Time, Benefit Eligible

Compensation:

The expected pay rate for this position is between $23.67 - $27.46 per hour. Offers are based on factors such as qualifications, relevant experience, skills, internal equity, and market and organizational considerations.

Washington and Lee University also offers a generous and comprehensive benefits package designed to support the well-being of employees and their families. To learn more about working at W&L and benefits, visit jobs.wlu.edu.

Washington and Lee is an Equal Opportunity Employer seekingcandidates committed to high standards of scholarship, performance, professionalism, and to a welcoming campus community. Job description requirements are representative, but not allinclusive of the knowledge, skill, and abilities needed to successfully perform this job. Reasonable accommodations may be made to enable qualified individuals with disabilities to perform essential functions.

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