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Gift Processing Assistant Jobs in Madison, NJ (NOW HIRING)

Harlem Children's Zone

CRM Manager

New York, NY · On-site

$70K - $75K/yr

Gift Processing: * Support the processing of donations, including online, offline, and event-based ... Manage segmentation and tracking for donor communications, appeals, and acknowledgments. * Assist ...

New

NYULMC

Senior Development Coordinator

New York, NY · On-site

$47K - $64K/yr

... gift processing; and gift agreement administration. Job Responsibilities: * Partner closely with ... and operational support. * Assist with cultivation and stewardship event/tour planning and ...

The WNET Group

Major Gifts Associate

New York, NY · On-site

This email and phone number have been created exclusively to assist disabled job seekers whose ... Liaise with Finance and Gift Processing to update major giving forecasts and reconcile budget ...

The Metropolitan Opera

Patron Associate

New York, NY · On-site

$45K/yr

... service. * Assist with daily gift booking. (Stocks, wires, anonymous gifts, pending checks ... billing process * Assist with Patron activities/events and Backstage Tour check-in when needed.

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Gift Processing Assistant information

What is a gift processing assistant?

Gift Processing Assistants are administrative professionals who handle the receipt, recording, and acknowledgment of donations for organizations such as non-profits, universities, or charities. Their responsibilities typically include entering donor information into databases, generating receipts, ensuring accuracy of financial records, and supporting donor stewardship efforts. They play a crucial role in maintaining the integrity and efficiency of fundraising operations by ensuring all contributions are processed correctly and donors are promptly acknowledged.

What are the key skills and qualifications needed to thrive as a gift processing assistant?

To thrive as a Gift Processing Assistant, you need strong attention to detail, data entry proficiency, and basic knowledge of fundraising or nonprofit operations, often supported by a high school diploma or associate degree. Familiarity with donor management systems like Raiser's Edge or Salesforce, as well as general office software, is commonly required. Excellent organizational skills, discretion, and the ability to communicate clearly with internal teams set top performers apart. These competencies ensure timely, accurate processing of donations and maintain donor trust, which is critical for the organization's fundraising success.

What are the most common challenges faced by a gift processing assistant, and how can they be managed effectively?

Gift Processing Assistants often encounter challenges such as managing high volumes of donations during peak fundraising periods, ensuring accurate data entry, and maintaining donor confidentiality. Effective time management, strong attention to detail, and familiarity with donor management software are key to overcoming these challenges. Additionally, clear communication with fundraising teams and following established protocols can help maintain data integrity and smooth operations.

What is the difference between Gift Processing Assistant vs Gift Coordinator?

AspectGift Processing AssistantGift Coordinator
CredentialsHigh school diploma or equivalent; basic computer skillsHigh school diploma; experience in donor relations or event planning
Work EnvironmentOffice setting, handling gift entries and dataOffice or event setting, coordinating gift donations and acknowledgments
Employer & IndustryNonprofits, charities, educational institutionsNonprofits, charities, fundraising organizations
Search & Comparison IntentLooking for entry-level gift processing rolesSeeking roles involving gift coordination and donor engagement

The Gift Processing Assistant primarily handles data entry and processing of donations, focusing on accuracy and record-keeping. In contrast, the Gift Coordinator manages donor relations, coordinates gift acknowledgments, and supports fundraising events. Both roles are essential in nonprofit organizations but differ in responsibilities and scope.

What cities near Madison, NJ are hiring for Gift Processing Assistant jobs?

Cities near Madison, NJ with the most Gift Processing Assistant job openings:

Gift Processing Assistant jobs near you

CRM Manager

New York, NY • On-site

Harlem Children's Zone
Non-Profits • 1 - 5K employees
Learn more about Harlem Children's Zoneexternal

$70K - $75K/yr

Full-time

Medical, Life, PTO

Posted 3 days ago

New

Job description

Harlem Children's Zone (HCZ) - a world-renowned education and poverty-fighting organization based in New York - seeks an enthusiastic, dedicated, and mission-aligned CRM Manager Manager to support our Development department.
The CRM Manager will bring a passion for the mission of Harlem Children's Zone: break the cycle of intergenerational poverty with comprehensive, on-the-ground programming that builds up opportunities for children and families to thrive in school, work, and life.
Development Operations CRM Manager
Reporting to the Director of Development Operations, the CRM Manager will perform the critical role of maintaining the Raiser's Edge NXT database and related platforms for HCZ. This position will be responsible for ensuring the integrity and accuracy of donor information in collaboration with the Development Team. The manager will design, build, and deliver custom reports and lists to facilitate the work of the development team. This includes database cleanup, imports, analyzing trends, custom fundraising reports, and records maintenance. The role includes monitoring the integrity of the information contained in the database and determining how to translate data into usable, actionable information for the formation and execution of fundraising strategies and metrics.
Requirements
Essential Duties and Responsibilities:
Database Management:
  • Oversee the daily operation and maintenance of the Raiser's Edge NXT database.
  • Ensure accurate and timely data entry, including donor information, gift tracking, pledges, and fundraising event details.
  • Proactively leads regular database hygiene and maintenance efforts, including duplicate management and periodic audits.
  • Assists in developing written policies, procedures, and training materials for processing and data management.

Reporting & Analytics:
  • Assists with data needs, ad-hoc reports or queries, and financial reports as requested by all departments.
  • Provide insights and recommendations based on data to support fundraising strategies and decision-making.

Gift Processing:
  • Support the processing of donations, including online, offline, and event-based gifts.
  • Ensure timely and accurate acknowledgment and receipt of donations.

Donor Stewardship & Engagement:
  • Manage segmentation and tracking for donor communications, appeals, and acknowledgments.
  • Assist with creating tailored reports for high-level donor meetings, major donor cultivation, and stewardship initiatives.

Training & Support:
  • Provide database training and support for staff members in the Development department.
  • Act as the primary point of contact for any Raiser's Edge NXT-related questions or troubleshooting and provide outstanding customer service to users.

Qualification, Skills and Knowledge Requirements
  • Minimum 3 years of experience working with Raiser's Edge NXT in a non-profit setting.
  • Familiarity with other fundraising tools or CRMs is a plus. Salesforce experience is welcome.
  • Blackbaud Professional Certification preferred.
  • Demonstrated skill in developing queries, reports, and dashboards.
  • Experience importing and exporting data.
  • Ability to troubleshoot and resolve database-related issues independently.
  • Ability to manage multiple projects, competing priorities and challenging deadlines.
  • Strong understanding of fundraising principles and best practices, including gift processing, donor stewardship, and reporting.
  • Detail-oriented with a commitment to data integrity and quality of work.
  • Strong communication and interpersonal skills, with the ability to collaborate effectively with both internal teams and external stakeholders.
  • Experience in training and supporting staff in database usage.
  • Ability to take initiative, work independently and perform as a team player.
  • Proficient with Microsoft Office applications, Word, Excel, Outlook and Teams.

Benefits
As a member of the Harlem Children's Zone team, you will join a supportive and inclusive community dedicated to helping children, families - and our staff - thrive. We offer highly competitive salaries, a comprehensive benefits package, and opportunities for growth.
Our exceptional full-time benefits include:
  • Highly competitive base salaries
  • Paid time off
  • Employee referral bonus
  • Career advancement
  • No-cost health insurance
  • Life Insurance
  • Short-and long-term disability
  • Additional voluntary benefits
  • Wellness discounts
  • Commuter benefits
  • Financial wellness perks
  • Additional Benefits (Discounts on flights, hotels, theme parks, concert tickets, and more.)

The annual salary range for this position is $70,000 -$75,000 per year. To be considered, interested applicants should apply directly through the posting. No telephone inquiries or recruiters, please. Replies will only be sent to qualified applicants. Harlem Children's Zone is an Equal Opportunity Employer.

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