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Gift Processing Assistant Jobs in Calgary, AB (NOW HIRING)

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Gift Processing Assistant information

What is the difference between Gift Processing Assistant vs Gift Coordinator?

AspectGift Processing AssistantGift Coordinator
CredentialsHigh school diploma or equivalent; basic computer skillsHigh school diploma; experience in donor relations or event planning
Work EnvironmentOffice setting, handling gift entries and dataOffice or event setting, coordinating gift donations and acknowledgments
Employer & IndustryNonprofits, charities, educational institutionsNonprofits, charities, fundraising organizations
Search & Comparison IntentLooking for entry-level gift processing rolesSeeking roles involving gift coordination and donor engagement

The Gift Processing Assistant primarily handles data entry and processing of donations, focusing on accuracy and record-keeping. In contrast, the Gift Coordinator manages donor relations, coordinates gift acknowledgments, and supports fundraising events. Both roles are essential in nonprofit organizations but differ in responsibilities and scope.

What are the most common challenges faced by a gift processing assistant, and how can they be managed effectively?

Gift Processing Assistants often encounter challenges such as managing high volumes of donations during peak fundraising periods, ensuring accurate data entry, and maintaining donor confidentiality. Effective time management, strong attention to detail, and familiarity with donor management software are key to overcoming these challenges. Additionally, clear communication with fundraising teams and following established protocols can help maintain data integrity and smooth operations.

What are the key skills and qualifications needed to thrive as a gift processing assistant?

To thrive as a Gift Processing Assistant, you need strong attention to detail, data entry proficiency, and basic knowledge of fundraising or nonprofit operations, often supported by a high school diploma or associate degree. Familiarity with donor management systems like Raiser's Edge or Salesforce, as well as general office software, is commonly required. Excellent organizational skills, discretion, and the ability to communicate clearly with internal teams set top performers apart. These competencies ensure timely, accurate processing of donations and maintain donor trust, which is critical for the organization's fundraising success.

What is a gift processing assistant?

Gift Processing Assistants are administrative professionals who handle the receipt, recording, and acknowledgment of donations for organizations such as non-profits, universities, or charities. Their responsibilities typically include entering donor information into databases, generating receipts, ensuring accuracy of financial records, and supporting donor stewardship efforts. They play a crucial role in maintaining the integrity and efficiency of fundraising operations by ensuring all contributions are processed correctly and donors are promptly acknowledged.
Gift Processing Assistant jobs near you
Infographic showing various Gift Processing Assistant job openings in Calgary, AB as of August 2026, with employment types broken down into 1% As Needed, 65% Full Time, 31% Part Time, 1% Temporary, and 2% Contract. Highlights an 98% Physical, 1% Hybrid, and 1% Remote job distribution.

GYMVMT Junior Fitness Consultant - Calgary Macleod

Goodlifefitness

Calgary, AB

Full-time

Medical, Dental, PTO

Re-posted 15 days ago

Job description

GYMVMT JUNIOR FITNESS CONSULTANT

Hours of Work: Monday-Friday, evening, and weekend work

Shifts start times range from 9 - 10 AM and consists of 4 weekdays and 1 weekend day/week.

May need to start at 5 AM some days depending on business requirements.

About Us

GYMVMT/HER GYMVMT operates fitness facilities across Alberta in Calgary and Edmonton. Together, we are inspiring a new movement by innovating and re-energizing the fitness experience.

As part of our team, you'll have the opportunity to make a real difference in people's lives every day. At the same time, you'll be part of a passionate group of fitness leaders who know what it takes to succeed and continue to shape the future of the fitness industry.

We want YOU to bring your expertise to our growing team. If you are a natural leader with initiative, have a positive demeanor and a winning attitude, and most importantly, want to make a difference in fitness, we want to hear from you!

Why GYMVMT/HER GYMVMT

  • Competitive compensation package
  • Competitive benefits package including health and dental coverage.
  • Access to Employee and Family Assistance Program (EFAP)
  • Vacation and PST (Personal Sick Time)
  • Complimentary gym membership for you and a friend or family member
  • Employee discounts on fitness services
  • Professional development opportunities

Your Talents and Your Attitude

Come and be part of a dynamic community!

You have a mindset that embraces both personal and professional progress and want to be part of a high performing team that values human connections.

You are up for a challenge and have the flexibility and eagerness to thrive in a fast-paced, ever-evolving environment.

You are heavily focused on providing professional and courteous assistance to colleagues, members, and visitors.

You are a strong listener with the ability to empathize and problem solve while demonstrating diplomacy in all interactions.

You are a high energy, positive team member with a passion for helping others in their health and wellness journey.

You are committed to a culture that celebrates diversity, equity and inclusion and values giving back to the community.

You inspire guests to become members.

You have a deep desire to be strong for life with an upbeat, positive attitude and an ability to approach people and drive them to become their strongest.

Building relationships is your superpower, collaboration a strength and having initiative a gift!

You are results driven with a desire to assist when needed.

You are self-motivated and can easily adapt to working within a team or independently.

You communicate with ease, agility, conciseness, and clarity.

You are consistent and dependable and committed to your schedule.

You value discretion, confidentiality, and integrity.

Social media and technology are second nature.

You have a desire to continually learn and apply new knowledge.

Qualifications & Requirements

  • High School Diploma plus 1 year experience working in a sale's driven environment.
  • Able to multi-task, problem solve, and prioritize in an efficient and timely manner.
  • Demonstrate proper telephone etiquette with basic knowledge of telephone equipment.
  • Able to proficiently communicate in English both written and oral.

Conditions of Employment

Successful applicants must provide proof of qualifications.

We would like to thank all applicants for their interest and resumes. Please note, only those candidates chosen to proceed through the selection process will be contacted. No phone calls please.


This job posting is for an existing vacancy.


Diversity and Inclusion

At GYMVMT, we are committed to fostering an inclusive, accessible environment, where all employees and members feel valued, respected and supported. We are dedicated to building a workforce that reflects the diversity of our customers and communities in which we live and serve. We are committed to meeting the accessibility needs of persons with disabilities in a manner that respects their dignity and that is equitable. If you require an accommodation for the recruitment/interview process (including alternate formats of materials, accessible meeting rooms or other accommodation), please let us know and we will work with you to meet your needs.


Recruitment Fraud Alert


Many companies are experiencing an increase in recruitment fraud in the form of fake job postings on social media and career sites.


Protect yourself:

GoodLife Fitness, Fit4Less, GYMVMT, canfitpro, and GoodLife Kids Foundationpositions are posted tojobs.goodlifefitness.comand must be applied to via the secure portal on that site; Job offers or requests for banking information or your SIN willneverbe sent via email, phone, or text message; Please verify that the person you are communicating with has an @goodlifefitness.com, @fit4less.ca, @gymvmt.com, @canfitpro.com, or @goodlifekids.comemail address.


If you currently work for us, Associates should only apply to positions on the Jobs Hub in Workday and all job offers, requests for banking information or your SIN should be completed when logged into Workday. We willneverask you to send this information via email, phone or text.


Please verify that the person you are communicating with has an @goodlifefitness.com, @fit4less.ca, @gymvmt.com, @canfitpro.com, or @goodlifekids.comemail address.


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