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Administrative Officer, PBB (0080287)

Administrative Officer, PBB (0080287)

University of Hawaii

Honolulu, HI • On-site

Full-time

Posted 24 days ago

Key responsibilities

  • Serves as administrative officer for the College of Natural Sciences and provides fiscal, personnel, and administrative support, including reviewing, approving, auditing, and processing purchasing documents, travel requests, and payroll for compliance with policies and agreements.

  • Administers and monitors internal account and fiscal records for various funding sources and reconciles monthly fiscal expenditures with university-generated reports.

  • Plans, writes, and edits internal college fiscal, personnel, and administrative policies and standard operating procedures, and coordinates and delivers training to faculty and staff.

University Of Hawaii System rating

7.8

Company rating: 7.8 out of 10

Based on 25 frontline employees who took The Breakroom Quiz

198th of 541 rated colleges and universities

Job description

Location : UH Manoa, Honolulu, HI
Job Type: Full-Time Permanent
Job Number: 2026-01213
Department: University of Hawai'i at Manoa - College of Natural Sciences - Dean's Office
Opening Date: 06/05/2026
Closing Date: 6/29/2026 11:59 PM Hawaii
Position Number:: 0080287
Description
Title: Administrative Officer, PBB
Position Number: 0080287
Hiring Unit: Office of Administrative Services, College of Natural Sciences
Location: Manoa Campus
Date Posted: June 5, 2026
Closing Date: June 29, 2026
Permanent/Temporary: Permanent
Full-Time/Part-Time: Full-Time
Salary:
Funding: General
Duties and Responsibilities (* denotes essential functions):
  • *Serves as administrative officer for the College of Natural Sciences and provides the full range of fiscal, personnel and administrative support, including but not limited to reviewing, approving, auditing, and processing purchasing documents, including requisitions and purchase orders, travel requests/completions, and payroll for completeness and compliance with statutes, State & UH/RCUH procurement policies and procedures, and collective bargaining agreements.
  • *Administers and monitors internal account and fiscal records for general funds, tuition and special funds, extramural funds, and research and training revolving fund accounts.
  • *Reconciles monthly fiscal expenditures with university-generated reports; i.e. compares internal records with university-generated reports.
  • *Monitors expenditures and maintains control of spending in accordance with budget plans or grant expenditure plans.
  • *Provides advice, interpretations, and/or makes effective recommendations regarding applicable policies, procedures, collective bargaining agreements, personnel actions as it relates to the appropriate funding accounts, and other administrative requirements, including the development of options and alternatives to administrators, faculty, and staff.
  • *Maintains current and high-level knowledge of UH System, Board of Regents, and other applicable policies and procedures as they relate to procurement, budget planning, personnel, and other operational functions.
  • *Recommends changes to internal administrative policies and standard operating procedures to improve operations to achieve the most efficient and effective service.
  • *Plans, writes, and edits internal college fiscal, personnel, and administrative policies and standard operating procedures, including training handbooks and materials.
  • *Coordinates and delivers training to faculty and staff in the college.
  • Provides backup fiscal support to departments experiencing staff shortages.
  • Other duties as assigned

Minimum Qualifications:
  1. Possession of a baccalaureate degree in Business, Human Resources, Public Administration, Social Sciences or related field and 3 years of progressively responsible professional experience with responsibilities for financial or human resource administration; or any equivalent combination of education and/or professional work experience which provides the required education, knowledge, skills and abilities as indicated.
  2. Considerable working knowledge of principles, practices and techniques in the area of management support with familiarity in financial and fiscal reporting, procurement, internal controls, human resources administration and/or related government regulations as demonstrated by the broad knowledge of the full range of pertinent standard and evolving concepts, principles and methodologies.
  3. Considerable working knowledge and understanding of applicable federal and state laws, rules, regulations and theories and systems associated with management support with familiarity in financial and fiscal reporting, procurement, internal controls, human resources administration and/or related government regulations.
  4. Demonstrated ability to resolve wide ranging complex problems through the use of creative reasoning and logic to accurately determine the cause of the problems and the resolution of the problems in an effective, innovative and timely manner.
  5. Demonstrated ability to interpret and present information and ideas clearly and accurately in writing, verbally and by preparation of reports and other materials.
  6. Demonstrated ability to establish and maintain effective working relationships with internal and external organizations, groups, team leaders and members, and individuals.
  7. Demonstrated ability to operate a personal computer and apply word processing software.
  8. For supervisory work, demonstrated ability to lead subordinates, manage work priorities and projects, and manage employee relations.

Desirable Qualifications:
  1. Knowledge of University and State of Hawai`i, or other comparable institutions, policies, procedures and laws for fiscal and/or HR administration.
  2. Ability to provide high quality service, including communicating with and being sensitive to individuals/organizations from a variety of cultural backgrounds.
  3. Demonstrated ability to manage work priorities and projects, and ability to work effectively in a multi-task environment.
  4. Knowledge of systems such as Kuali Financial Systems (KFS), eTravel, RCUH and PeopleSoft.

To Apply: Click on the "Apply" button on the top right corner of the screen to complete an application and attach required documents. Applicant must submit the following:
(1) Resume;
(2) Cover letter indicating interest in the position and how the minimum and desirable qualifications of the position are met;
(3) The names and contact information (telephone number and email addresses) of at least three professional references; and
(4) Copies of educational transcripts with CONFIDENTIAL DATA (i.e. social security number, birthdate, etc.) REDACTED. If requested transcripts are unobtainable by closing date, please indicate so where transcripts are required as an attachment. You will have a grace period of 7 days from the closing date (07/08/2026) to email copies of your transcripts to
Official transcripts will be required if selected to fill the position.
INCOMPLETE APPLICATIONS WILL NOT BE CONSIDERED.
Note: If you have not applied for a position before using NeoGov, you will need to create an account.
Inquiries: Email your questions to
EEO, Clery Act, ADA
The University of Hawai'i is an Equal Opportunity Institution and is committed to a policy of nondiscrimination in employment, including on the basis of veteran and disability status. For more information, visit: https://www.hawaii.edu/offices/eeo/policies/
Employment is contingent on satisfying employment eligibility verification requirements of the Immigration Reform and Control Act of 1986; reference checks of previous employers; and for certain positions, criminal history record checks.
In accordance with the Jeanne Clery Disclosure of Campus Security Policy and Campus Crime Statistics Act, annual campus crime statistics for the University of Hawai'i may be viewed at: https://www.hawaii.edu/titleix/help/campus-security/, or a paper copy may be obtained upon request from the respective UH Campus Security or Administrative Services Office.
In accordance with Article 10 of the unit 08 collective bargaining agreement, bargaining unit members receive priority consideration for APT job vacancies. As a result, external or non BU 08 applicants may not be considered for some APT vacancies. BU 08 members with re-employment rights or priority status are responsible for informing the hiring unit of their status.
Accommodation Request: The University of Hawai'i complies with the provisions of the Americans with Disabilities Act (ADA). Applicants requiring a reasonable accommodation for any part of the application and hiring process should contact the EEO coordinator directly. Determination on requests for reasonable accommodation will be made on a case-by-case basis. For further information, please refer to the following link: https://www.hawaii.edu/offices/eeo/accommodation-request/

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About University of Hawaii

Sourced by ZipRecruiter

The University of Hawaii, located in Honolulu, HI, US, is an internationally recognized institution of higher learning. Spanning across ten campuses, including one online university, it represents the public system of higher education in the state of Hawaii. Established in 1907, the university operates in the educational services industry, its mission rooted in quality and affordable education for all. It offers over 600 different study programs, including undergraduate, graduate, and professional degrees in a broad spectrum of disciplines. Some of its unrivaled specialties encompass tropical agriculture, tropical medicine, oceanography, astronomy, electrical engineering, volcanology, and Pacific Islands and Asian area studies.

Industry

Colleges, universities, and professional schools

Company size

10,000+ Employees

Headquarters location

Honolulu, HI, US

Year founded

1907

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