Full Time Invoice Processing Analyst Jobs in La Crosse, WI

The Budget Analyst plays a critical dual role in driving both the contractual and financial operations of the 88th Readiness Division's Directorate of Public Works (DPW) across a geographically dispersed, 258-facility, 19-state Army Reserve portfolio.

As the primary coordinator for DPW service contracts—including grounds maintenance, custodial services, refuse and recycling, and snow removal—you will exercise independent, professional judgment across the entire contract lifecycle, from pre-solicitation package development through closeout. Strict adherence to Contract Action Lead Time (CALT) thresholds is a primary performance indicator for this role to ensure zero lapses in essential services, maintaining the flawless execution standard established by our team's Contract Service Tracker.

In addition to contract administration, this role delivers the financial visibility necessary for DPW leadership to make proactive, data-driven execution decisions. You will conduct professional financial management on an enterprise scale, utility invoice validation, and budget analysis. By joining the Business Operations and Integration Division (BOID), you are stepping into a highly capable team that has successfully standardized Army-wide utility billing processes, developed integrated Power BI financial reporting, and collaborates with others to integrate cost-effective, innovative concepts that optimize the Army Reserve mission requirements.

MAJOR RESPONSIBILITY AREAS AND DUTIES
• Initiates and solicits inputs from Facility Operations Specialists (FOSs) across 88th RD installations; coordinates collection of site-specific requirements data to develop technically accurate pre-solicitation packages for grounds, custodial, refuse, recycling, and snow removal services.
• Validates and consolidates FOS-provided data — applies professional judgment to identify gaps, inconsistencies, and scope issues after packages advance for Government approval.
• Initiates contract Purchase Requestions and contract modifications through GFEBS and applicable procurement systems for government approval; transmit completed packages to the contracting office.
• Establishes, maintains, and verifies daily updates to the Contract Service Tracker — monitors all assigned service contracts against CALT thresholds to prevent service lapses.
• Monitors all modification actions — de-obligations and terminations — ensures real-time accuracy in the Contract Service Tracker and electronic contract files.
• Receives, reviews, and submits utility invoices and miscellaneous payments for Government Obligator and Fund Certifier approval via the Army's miscellaneous payment process — applies professional knowledge of billing requirements, appropriation authority, and DFAS processing.
• Validates and records energy consumption data for utility invoicing — flags anomalies and coordinating resolution with vendors and facility personnel after invoices advance for Government approval.
• Monitors disbursement status; generates accounting adjustments to correct posting errors, misapplied charges, or appropriation coding discrepancies.
• Maintains utility invoice records by facility for audit sampling and financial research per Army records management regulations.
• Researches and coordinates vendor payment issues as primary liaison between DPW, DFAS, and utility vendors.
• Other duties as assigned, not determined at time of hire.

MINIMUM REQUIREMENTS AND QUALIFICATION
• Must have at least three (3) years of professional experience in DoD/government financial management and/or contract administration. Education may be substituted for specialized experience.
• Must have a Bachelor's degree in Accounting, Finance, Business Administration, Public Administration, Contract Management, Economics, or a related quantitative field. Experience may be substituted for education.
• Must be capable of passing a drug screen and background check
• Must be a US Citizen
• Must have strong organizational and planning skills and the ability to prioritize work
• Must be proficient with Microsoft Office applications
• Must have attention to detail and critical thinking skills
• Must demonstrate positive, polite, and professional behavior at all times when dealing with co-workers, customers, and all levels of management
• Must have the ability to communicate using clear, concise, and accurate English; both verbal and written are Required
• Must have reliable transportation to/from work location

PHYSICAL REQUIREMENTS AND ENVIRONMENTAL CONDITIONS
Work may involve sitting or standing for extended periods of time. Work will require the regular utilization of hand and finger dexterity, as well as close vision, distance vision, color vision, and peripheral vision. Position may require typing and reading from a computer screen. Must have sufficient mobility to include but not limited to walking, standing, climbing, bending, reaching, turning, kneeling, crouching, or crawling to complete daily duties in a timely and efficient manner. There is a possibility that, due to parking availability and location of work, walking moderate to long distances may be required. Must be able to lift, move, and transport items frequently over 10 pounds, occasionally up to 20 pounds.

Work is generally conducted in an inside environment, but may also involve some outside work, depending on the task. The inside environment may be in an office or cubicle with close quarters, with low to moderate noise, and bright or dim lighting. Outside work may include various environmental conditions including hot and cold climates. The noise level in the work environment and job sites can be loud. Ability to travel as required: >15% per month

Erica Lane Enterprises, Inc. is an Equal Opportunity/VEVRAA/Affirmative Action federal contractor. The company will provide equal opportunity in employment to all employees and applicants for employment. No person will be discriminated against in employment because of race, religion, color, sex, age, national origin, disability, genetic information, military status, protected veteran status, sexual orientation, gender identity or any other characteristic protected by applicable federal or state law. This policy applies to all terms, conditions, and privileges of employment and all policies of the company.

At the time of hiring, employees are required to sign a written statement acknowledging that they are employed at the will of the company and are subject to termination at any time, for any reason, with or without notice, and with or without cause. Employees who do not have an individualized written employment contract or a collective bargaining agreement are employed at the will of the company and are subject to termination at any time, for any reason, with or without cause or notice. At the same time, these employees may terminate their employment at any time for any reason.