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Title: 517 - Special Events Coordinator

Organization: Convention and Tourism CVB

Department: Convention & Tourism

Location: Communications and Marketing Complex

Rate of Pay: $17.79

Job Summary

The Special Events Coordinator supports the Brownsville Convention and Visitors Bureau's mission to promote tourism and elevate Brownsville as a premier destination. This role will focus on developing, coordinating, and executing Visit Brownsville's signature events including but not limited to Space Fest, Charro Days Classic, Birding Festival, Concert Series while also engaging in community outreach and local representation at strategic events. Under the supervision of the CVB Director and Assistant Director, the Coordinator will work closely with city departments, vendors, and community stakeholders to ensure the success and visibility of Brownsville's cultural, tourism, and destination events. Additionally, this position will support the City's Film Commission efforts by assisting with the attraction, coordination, permitting, and management of film, television, commercial, and digital media productions in Brownsville. The Coordinator will work closely with city departments, vendors, production teams, and community stakeholders to ensure the success and visibility of Brownsville's cultural, tourism, destination, and film-related initiatives. This position may provide oversight and continuity for select tourism-related programs, activities, partnerships, and operational responsibilities to ensure uninterrupted service and support of departmental objectives.

Competencies

Event Planning & Logistics
Destination & Cultural Promotion
Stakeholder & Vendor Coordination
Community Engagement & Outreach
Public Representation & Customer Service
Marketing & Promotional Collaboration
Communication
Budgeting & Cost Tracking

Key Functions/Knowledge/Skills

Coordinate and execute signature events hosted by the Brownsville Convention & Visitor's Bureau (CVB) (also known as Visit Brownsville), including logistics, programming, and follow-up evaluation.
Represent Visit Brownsville at community events, strategic partner activities, and promotional opportunities to strengthen local engagement.
Collaborate with local organizations, nonprofits, schools, and businesses to expand community outreach and ensure inclusive participation.
Work closely with the CVB marketing team to promote events, including social media and advertising support.
Assist with procurement, vendor management, and contract coordination to ensure events remain within budget with the support of the CVB Administrative.
Serve as a liaison between city departments to streamline permits and event operations.
Maintain accurate records of event performance, attendance, community feedback, and tourism impact.
Support the development of new tourism-oriented events and programs that highlight Brownsville's culture, history, and diversity.
Provide on-site support during major events, including setup, breakdown, volunteer coordination, and hospitality management.
Monitor trends in event planning, tourism, and community engagement to propose innovative ideas for future CVB initiatives.

Minimum Education & Experience

An associate's degree in Event Management, Marketing, Communications, Tourism, or a related field is required.
A minimum of three (3) years of relevant work experience is required.
Bachelors' degree is preferred.
Strong communication, organizational, and interpersonal skills.
Bilingual in English and Spanish preferred.

Special Certifications & Licenses

Average judgement; must recognize and resolve problems such as bad grammar, type of procedure to apply, where to refer call or correspondence without specified destination; may involve freedom in selection of work methods among approved routines, setting of priorities, or sequencing of tasks within established schedules.

Independence & Judgement

Average judgement; must recognize and resolve problems such as bad grammar, type of procedure to apply, where to refer call or correspondence without specified destination; may involve freedom in selection of work methods among approved routines, setting of priorities, or sequencing of tasks within established schedules.

Initiative & Ingenuity

General guidelines: occasionally requires interpretation of available options to apply to non-standard situations; day-to-day work drives priorities.

Supervisory & Responsibility

Lead person in small work group; does not specifically assign work but is looked to for guidance.

Financial Responsibility

Monitors budget; brings problems to attention of supervisor.

Level & Frequency of Outside Contact

Frequent contact with the public or other organizations; interactions may require obtaining cooperation of people; courtesy and tact are required when dealing with moderately difficult or sensitive issues.

Physical Demands

Office job with little or occasional light physical effort. Ability to exert up to 20 lbs. of force occasionally or a negligible amount of energy frequently to lift, push, pull or otherwise move objects.

Responsibility for Equipment & Property

Responsible for use of equipment/property such as office equipment, supplies, etc., which are used in office.

Working Conditions

Office job, no adverse conditions.

Other Requirements

The City of Brownsville requires all employees to successfully pass a Drug & Alcohol and a physical examination and a Background Check.

ADA Requirements

The City of Brownsville is an Equal Opportunity Employer. ADA requires the City to provide reasonable accommodations to qualified individuals with disabilities. Prospective and current employees are invited to discuss accommodations.

Benefits

The City of Brownsville offers a comprehensive benefits package designed to support its employees' well-being and future. Employees participate in a robust retirement plan through the Texas Municipal Retirement System (TMRS) City to Employee Matching Ratio 2:1, with eligibility for retirement after 5 years of service at age 60 or 20 years of service at any age.
The City provides exceptional health benefits, including medical, dental, and life insurance plans for employees and their families, along with vision coverage for employees enrolled in health insurance through MetLife. Employees and their dependents can also access care at Frontier Clinic at no cost when covered by the City's health plan. Additionally, pet insurance is available as a voluntary benefit.
Employees have access to deferred compensation plans through Equitable and supplemental insurance options from AFLAC and Colonial Life. Full-time employees accrue 10 sick days and 15 vacation days annually.
The City offers parental leave concurrent with FMLA for eligible employees, longevity pay, and 100% tuition assistance up to $5,000 annually. Furthermore, Brownsville observes 14 holidays per year, plus two floating holidays, giving employees a balanced and rewarding work-life experience.
Starting in fiscal year 2025, employees will have access to flexible scheduling options as part of our commitment to work-life balance.

EEOC Statements

The City of Brownsville does not discriminate on the basis of race, color, religion, sex (including pregnancy and gender identity), national origin, political affiliation, sexual orientation, marital status, disability, genetic information, age, membership in an employee organization, retaliation, parental status, military service, or other non-merit factors.