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Front Office Assistant Jobs in Rib Lake, WI (NOW HIRING)

Platinum Communities

Wellness Coordinator

Marathon, WI · On-site

ESSENTIAL JOB RESPONSIBILITIES Administrative & Front Office Duties: * Warmly greet and assist residents, families, and visitors upon arrival. * Professionally answer and direct incoming calls to ...

North Central Health Care

Accounting Assistant

Wausau, WI · On-site

$21.73 - $23.67/hr

Accounting Assistant Opportunity: The Accounting Assistant provides essential support to the ... Provide front-office and cashier coverage as needed, including phone support and customer service ...

CNG Holdings, Inc.

Assistant Store Manager

Merrill, WI · On-site

Our Assistant Store Managers are a front-line brand ambassador representing Check N Go, Allied Cash ... Escalate issues to the store manager, District Director of Operations (DDO), and corporate office ...

GI Associates

Medical Assistant

Wausau, WI · On-site

$19 - $24.50/hr

We are seeking an experienced Medical Assistant to join our growing team! In this role, you will ... This is a part-time (.50 FTE- .60 FTE), working primarily at our Wausau office, with occasional ...

GI Associates

Administrative Assistant

Wausau, WI · On-site

$19.25 - $26/hr

We're Hiring an Administrative Assistant! Are you a detail-driven multitasker with a passion for ... This is a full-time, on-site position based primarily at our Wausau office. Occasional travel to ...

GI Associates

Administrative Assistant

Wausau, WI · On-site

$19.25 - $26/hr

We're Hiring an Administrative Assistant!Are you a detail-driven multitasker with a passion for ... This is a full-time, on-site position based primarily at our Wausau office. Occasional travel to ...

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Front Office Assistant information

See Rib Lake, WI salary details

$11

$19

$26

How much do front office assistant jobs pay per hour?

As of Aug 23, 2026, the average hourly pay for front office assistant in Rib Lake, WI is $19.55, according to ZipRecruiter salary data. Most workers in this role earn between $16.15 and $21.25 per hour, depending on experience, location, and employer.

What is a front office assistant?

Front Office Assistants are administrative professionals who manage the front desk operations of an organization. Their main responsibilities include greeting visitors, answering phone calls, handling correspondence, scheduling appointments, and performing various clerical duties. They play a key role in creating a positive first impression for clients and guests, as well as supporting the smooth functioning of office activities. Front Office Assistants need strong communication, organizational, and multitasking skills to be effective in this role.

What are the key skills and qualifications needed to thrive as a front office assistant, and why are they important?

To thrive as a Front Office Assistant, you need strong organizational skills, attention to detail, and proficiency in administrative tasks, usually supported by a high school diploma or equivalent. Familiarity with office management software such as Microsoft Office Suite, scheduling tools, and multi-line telephone systems is typically required. Excellent interpersonal skills, professionalism, and effective communication help you create a positive first impression and handle diverse client interactions. These abilities are essential for ensuring smooth office operations, efficient workflow, and delivering a welcoming experience to visitors and staff.

What are some common challenges faced by front office assistants and how can they be managed effectively?

Front Office Assistants often encounter challenges such as managing high volumes of calls and visitors simultaneously, handling difficult or upset clients, and maintaining organization in a fast-paced environment. Effective time management, clear communication skills, and staying calm under pressure are key to overcoming these obstacles. Familiarity with office technology and proactive problem-solving also help Front Office Assistants provide efficient support to both staff and visitors.

What is the difference between Front Office Assistant vs Receptionist?

AspectFront Office AssistantReceptionist
CredentialsHigh school diploma; some roles may prefer customer service or administrative certificationsHigh school diploma; customer service experience often preferred
Work EnvironmentHotels, corporate offices, healthcare facilities, retailHotels, medical offices, corporate reception areas
Job ResponsibilitiesGreeting visitors, answering calls, scheduling, administrative supportWelcoming visitors, answering phones, managing appointments

Both roles involve front-desk duties, but Front Office Assistants often have broader administrative responsibilities and may work in various industries, while Receptionists primarily focus on greeting visitors and handling calls in specific settings like hotels or clinics.

Can you get a front office assistant job with no experience?

Front Office Assistant positions often do not require prior experience, as employers may provide on-the-job training for tasks like greeting visitors, answering phones, and managing schedules. Having good communication skills, a professional appearance, and basic computer knowledge can improve chances of securing such a role without experience.

What cities near Rib Lake, WI are hiring for Front Office Assistant jobs?

Cities near Rib Lake, WI with the most Front Office Assistant job openings:

Front Office Assistant jobs near you
Infographic showing various Front Office Assistant job openings in Rib Lake, WI as of August 2026, with employment types broken down into 1% As Needed, 85% Full Time, 11% Part Time, and 3% Contract. Highlights an 89% Physical, 5% Hybrid, and 6% Remote job distribution, with an average salary of $40,673 per year, or $19.6 per hour.

Wellness Coordinator

Platinum Communities

Marathon, WI • On-site

Full-time

Re-posted 9 days ago

Job description

Description

The Wellness Coordinator plays a key administrative and resident care support role within the assisted living community. As the first point of contact for visitors and callers, this individual ensures a welcoming, professional front office presence while also coordinating staffing, carerelated tasks, and communication across the community. This role supports the Executive Director, Assistant Executive Director, and the broader management team with a variety of office and care coordination responsibilities and participates in the on-call rotation for staffing needs.  


ESSENTIAL JOB RESPONSIBILITIES

Administrative & Front Office Duties:

  • Warmly greet and assist residents, families, and visitors upon arrival.  
  • Professionally answer and direct incoming calls to appropriate departments or individuals.  
  • Respond to general inquiries and provide information about community services and operations.  
  • Coordinate transportation and appointment scheduling for residents.  
  • Manage incoming and outgoing mail, packages, and deliveries.  
  • Perform general office duties, including filing, data entry, transcription, and recordkeeping.  
  • Order and track Durable Medical Equipment (DME) and assist with pharmacy communication and EMAR updates.  

Staffing & Human Resources Support:

  • Create and maintain staff schedules to ensure adequate coverage and alignment with resident care needs and budgetary goals.  
  • Coordinate and support new hire onboarding, including orientation logistics.  
  • Maintain accurate time and attendance records for all staff.  
  • Serve in the on-call rotation for staffing coordination and emergent scheduling issues.  
  • Act as a mentor to new team members, providing guidance and support during their first 90 days.  

Resident Care Coordination:

  • Participate in resident care meetings and interdisciplinary discussions.  
  • Maintain accurate and up-to-date resident records in compliance with company policies and regulatory standards.  
  • Review and implement Individual Service Plans (ISP) and promptly report any changes in resident condition.  
  • Assist with hospitalization records and readmission processes.  
  • Provide direct care support to residents as needed.  
  • Ensure safety, privacy, and dignity of residents at all times. Other Duties:  
  • Monitor and manage inventory of medical and office supplies.  
  • Participate in emergency response and follow established protocols.  
  • Attend required staff meetings, trainings, and continuing education as mandated.  
  • Maintain strict confidentiality regarding residents, staff, and community operations.  
  • Uphold the mission, vision, and values of Platinum Communities through professional conduct and compassionate service.  
  • Perform additional duties as assigned.  

Requirements

  • Minimum 18 years of age.  
  • High school diploma or equivalent required.  
  • Minimum 2 years of experience as a caregiver or in a similar role within a CBRF/RCAC setting preferred.  
  • Strong written and verbal communication skills.  
  • Proficient with computers and willing to learn new technology platforms.  
  • Strong organizational skills and ability to multitask in a dynamic environment.  
  • Must be flexible to work a varied schedule including evenings, weekends, and holidays as needed.  
  • Current or ability to obtain CBRF/RCAC certifications including Standard Precautions, Medication Administration, Fire Safety, First Aid, and others as required.  
  • Ability to read, write, and communicate effectively in English.  

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