Freelance Dispatch Manager Jobs (NOW HIRING)

*This is an onsite role, Mon-Friday, based out of our office in Doral, FL. This is not a remote or hybrid opportunity.

Position Summary

Loud And Live is seeking a highly organized, detail-oriented, and hands-on Senior Warehouse Manager to oversee warehouse operations, inventory systems, logistics coordination, asset management, and operational readiness across live events, festivals, concerts, venue operations, and experiential activations.

This role is responsible for maintaining organization, accountability, and efficiency across all company-owned equipment, event assets, vehicles, production inventory, concessions infrastructure, scenic elements, tools, and operational supplies. The Senior Warehouse Manager will play a critical role in supporting production, concessions, venue operations, and event execution teams by ensuring assets are properly maintained, tracked, prepared, transported, and returned in event-ready condition.

The ideal candidate thrives in fast-paced operational environments, understands live-event logistics, and can build scalable systems that support complex event operations and multiple venues simultaneously.

Key Responsibilities

Warehouse Operations & Organization

• Oversee daily warehouse operations including inventory organization, asset storage, equipment staging, loading preparation, and operational workflow management
• Maintain clean, organized, safe, and efficient warehouse environments across all operational and storage facilities
• Develop and implement warehouse SOPs, organizational systems, labeling standards, and asset tracking procedures
• Ensure all event assets, production equipment, concessions infrastructure, tools, scenic elements, and operational supplies are properly stored, maintained, and event-ready
• Coordinate warehouse layouts and storage systems to maximize efficiency and accessibility

Asset Tracking & Inventory Management

• Manage inventory systems and maintain accurate tracking of all company-owned assets, equipment, rentals, tools, furniture, technical gear, concessions inventory, and event infrastructure
• Implement and maintain barcode, tagging, asset-tracking, or digital inventory systems where applicable
• Conduct routine inventory audits and reconcile missing, damaged, or low-stock items
• Track equipment movement between warehouses, venues, event sites, and external partners
• Coordinate inventory prep and asset allocation for upcoming events and productions

Event Logistics & Transportation Coordination

• Coordinate logistics related to event load-ins/load-outs, transportation schedules, warehouse dispatching, and equipment movement
• Work closely with production, concessions, venue operations, and event teams to ensure timely and accurate deployment of assets and operational materials
• Oversee packing, staging, loading, and transportation preparation for events and activations
• Coordinate drivers, transportation vendors, trucking schedules, and trailer logistics as needed
• Ensure all returning event assets are properly checked in, cleaned, inspected, repaired, and returned to storage

Vehicle & Equipment Oversight

• Oversee maintenance schedules and operational readiness for company vehicles including vans, box trucks, trailers, utility vehicles, forklifts, and event transportation assets
• Coordinate vehicle servicing, inspections, registrations, repairs, and maintenance records
• Monitor warehouse and operational equipment including generators, refrigeration, staging assets, bars, tents, tools, and production infrastructure
• Ensure proper cleaning, maintenance, and operational functionality of event assets and equipment following events and activations

Team Leadership & Operational Support

• Lead warehouse staff, drivers, operational support personnel, and freelance labor teams as needed
• Assist with staffing schedules and labor coordination related to warehouse operations and event logistics
• Support production teams, venue operations, concessions, and facilities departments with operational and logistical needs
• Foster a culture of accountability, organization, urgency, and operational excellence

Safety & Compliance

• Maintain warehouse safety standards and ensure compliance with operational and OSHA guidelines
• Ensure proper handling, storage, and transportation of equipment, materials, and operational supplies
• Conduct routine safety checks on warehouse equipment, vehicles, and storage systems
• Maintain clean and hazard-free operational environments

Qualifications

• 5+ years of experience in warehouse management, logistics, inventory management, event operations, production support, or related operational environments
• Strong organizational skills and attention to detail with the ability to manage large inventories and multiple operational priorities simultaneously
• Experience with asset tracking systems, inventory management platforms, or warehouse software preferred
• Experience supporting live events, festivals, production environments, hospitality operations, or entertainment venues preferred
• Strong understanding of logistics coordination, transportation workflows, and operational support systems
• Ability to lead teams and manage operational workflows in fast-paced environments
• Strong communication, problem-solving, and multitasking skills
• Ability to work nights, weekends, holidays, and extended operational hours as needed

Required Driving Qualifications

• Valid Florida Driver’s License required
• Clean driving record preferred
• Comfortable operating:
  • Cargo vans
  • Sprinter vans
  • Box trucks
  • Pickup trucks with trailers
  • Utility vehicles and forklifts
• Experience towing trailers preferred

Preferred Experience

• Experience working in concerts, festivals, touring productions, sports entertainment, or experiential event environments
• Forklift certification preferred
• Experience managing event rental inventory, production assets, concessions equipment, or technical equipment preferred
• Familiarity with warehouse management systems, inventory software, or asset tracking technology is a plus
• Bilingual English/Spanish preferred

Physical Requirements

• Ability to lift and move equipment, inventory, and operational materials up to 50 lbs regularly
• Ability to stand, walk, bend, climb, and actively work for extended periods
• Comfortable working in warehouses, outdoor event environments, and active production sites
• Ability to work extended and non-traditional hours during event operations and peak production periods

What We’re Looking For

We are looking for a highly organized operational leader who understands that successful live events are built on preparation, accountability, and logistics execution behind the scenes.

The ideal candidate takes pride in organization, systems, cleanliness, and operational readiness, someone who can manage complex inventories, coordinate large-scale logistics, maintain operational assets, and support multiple departments with efficiency and professionalism.

This role is critical to ensuring Loud And Live’s events, venues, productions, and hospitality operations are consistently supported with reliable equipment, organized systems, and seamless logistical execution.