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Foia Program Manager Jobs in California (NOW HIRING)

Fluor Corporation

Document Controller

Sacramento, CA · On-site

... provide program delivery and program management services for one of the largest planned ... Monitor document retention schedules and support legal holds, FOIA/public records requests, and ...

Fluor

Document Controller

Sacramento, CA · On-site

... provide program delivery and program management services for one of the largest planned ... FOIA/public records requests, and third-party audit responses Other related duties may be assigned ...

Bowhead

General Clerk III

El Centro, CA

$23.79/hr

OPLA requires case management support and administrative services for the execution of their broad ... offices and programs. OPLA's responsibilities include representing the Department of Homeland ...

Bowhead

General Clerk III

El Centro, CA · On-site

$23.79/hr

OPLA requires case management support and administrative services for the execution of their broad ... offices and programs. OPLA's responsibilities include representing the Department of Homeland ...

Bowhead

General Clerk III

Imperial, CA · On-site

$23.79/hr

OPLA requires case management support and administrative services for the execution of their broad ... offices and programs. OPLA's responsibilities include representing the Department of Homeland ...

Bowhead

General Clerk III

Santa Ana, CA · On-site

$22.68/hr

OPLA requires case management support and administrative services for the execution of their broad ... offices and programs. OPLA's responsibilities include representing the Department of Homeland ...

Bowhead

General Clerk III

Santa Ana, CA

$22.68/hr

OPLA requires case management support and administrative services for the execution of their broad ... offices and programs. OPLA's responsibilities include representing the Department of Homeland ...

Bowhead

General Clerk III

Santa Ana, CA · On-site

$22.68/hr

OPLA requires case management support and administrative services for the execution of their broad ... offices and programs. OPLA's responsibilities include representing the Department of Homeland ...

Bowhead

General Clerk III

El Centro, CA · On-site

$23.79/hr

OPLA requires case management support and administrative services for the execution of their broad ... offices and programs. OPLA's responsibilities include representing the Department of Homeland ...

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All JobsFoia Program JobsFoia Program Manager JobsFoia Program Manager Jobs in California

Foia Program Manager information

What is a FOIA program manager?

A FOIA Program Manager is a professional responsible for overseeing an organization's compliance with the Freedom of Information Act (FOIA). They manage the processing of FOIA requests, ensuring that government records are disclosed appropriately while protecting sensitive or exempt information. Their duties include coordinating with various departments, training staff on FOIA procedures, and maintaining records of requests and responses. The FOIA Program Manager also serves as a point of contact for the public regarding access to government information.

What are the key skills and qualifications needed to thrive as a FOIA program manager, and why are they important?

To thrive as a FOIA Program Manager, you need in-depth knowledge of the Freedom of Information Act, strong analytical abilities, and typically a background in law, public administration, or information management. Familiarity with FOIA case management systems, document redaction tools, and compliance tracking software is essential. Exceptional organizational skills, attention to detail, and effective communication are crucial soft skills for managing requests and coordinating with stakeholders. These skills ensure timely, accurate, and lawful responses to public records requests, maintaining transparency and compliance within the organization.

What are some common challenges faced by a FOIA program manager, and how can they be addressed?

A FOIA Program Manager often encounters challenges such as managing high volumes of information requests, ensuring timely responses, and maintaining compliance with complex legal requirements. Balancing transparency with the protection of sensitive or classified information can also be demanding. Success in this role typically involves strong organizational skills, effective communication with requesters and internal stakeholders, and staying up-to-date on regulatory changes. Leveraging technology for tracking requests and ongoing staff training can help address these challenges.

What cities in California are hiring for Foia Program Manager jobs?

Cities in California with the most Foia Program Manager job openings:

Document Controller

Sacramento, CA • On-site

Fluor Corporation
Construction • 10K+ employees
Learn more about Fluor Corporationexternal

Full-time

Medical, Dental, Vision, Life, Retirement, PTO

Re-posted yesterday

Fluor rating

7.4

Company rating: 7.4 out of 10

Based on 35 frontline employees who took The Breakroom Quiz

322nd of 454 rated engineering

Job description

At Fluor, we are proud to design and build projects and careers. We are committed to fostering a welcoming and collaborative work environment that encourages big-picture thinking, brings out the best in our employees, and helps us develop innovative solutions that contribute to building a better world together. If this sounds like a culture you would like to work in, you're invited to apply for this role.
Fluor is seeking candidates for opportunities within our Program Delivery Support (PDS) team, working alongside the California High-Speed Rail Authority, to provide program delivery and program management services for one of the largest planned infrastructure projects in the U.S. The system will connect the 500-mile stretch between the Los Angeles region with the San Francisco Bay Area, with up to 24 stations. The first phase of the program is currently under construction in California's Central Valley.
Job Description
The Document Controller Business Analyst (1 of 3) is responsible for supporting the development, management, and maintenance of documents and records across the Authority, ensuring the ongoing compliance, success and integrity of the Document Control System (DCS). This role supports the Authority by ensuring the timely, accurate, and efficient handling of all project documentation and data, aligning with quality standards and project-specific procedures. The Program Document Controller plays a critical role in version control, traceability, and the integrity of controlled documents throughout the project lifecycle. Additionally, the incumbent assists in developing and maintaining DCS-related policies, procedures, and training materials, ensures seamless integration with other document management systems, and trains state personnel to use the DCS in alignment with organizational goals effectively. This position is vital to ensuring document control operations are consistent, efficient, and compliant with regulatory and program requirements.
Position Responsibilities
  • Establish and maintain document control systems and workflows for document submissions, approvals, and distribution
  • Assist with the initial setup and configuration of the DCS, including defining project requirements, selecting the appropriate platform, designing folder structures and metadata, developing naming conventions, configuring automated workflows, and establishing user roles and permissions to ensure a structured, secure, and efficient document management environment.
  • Receive and log incoming documents from contractors, consultants, and internal teams into the DCS, ensuring all metadata, such as title, number, revision, discipline, and originator, is accurate and complete
  • Maintain master copies of all project-related documents, maintain version control, track revisions, and ensure correct formatting and naming conventions for technical and project documents
  • Collaborate with client staff, contractors, consultants, internal stakeholders and the public to ensure timely submission and retrieval of required documentations
  • Ensure compliance with document control standards, QA/QC protocols, and regulatory requirements
  • Provide training and support to team members on document control processes and tools to utilize the Document Control System (DCS) successfully
  • Generate reports on document statuses, tracking submittal turnaround times, escalating review bottlenecks, and maintaining dashboards or trackers
  • Research, review, and analyze the effectiveness and efficiency of existing processes and develop strategies for enhancing or further leveraging these processes
  • Assist in the development of standardized policies, procedures, templates, and tools for consistent document control practices
  • Ensure all documents are audit-ready and compliant with project standards
  • Assist with document control training activities, including but not limited to onboarding new staff, providing user support, leading system-specific micro-training, etc.
  • Assist and ensure compliance with the Authority's ISO 9001:2015 certification, audits, and recertifications; ensure compliance with contractual, legal, and regulatory standards (e.g., ISO 9001, FHWA, FTA), and support conducting audits to verify document traceability and version control
  • Monitor document retention schedules and support legal holds, FOIA/public records requests, and third-party audit responses
  • Other related duties may be assigned

Basic Job Requirements
  • Accredited four (4) year degree or global equivalent in applicable field of study and eleven (11) years of work-related experience or a combination of education and directly related experience equal to fifteen (15) years if non-degreed

Other Job Requirements
  • At least Six (6) years of experience in Document Control, Records Management, Compliance, or relevant experience out of 10 years required with a degree; or, at lest 10 years of work experience in Document Control, Record Management, Compliance if non-degreed
  • Demonstrated proficiency document control and records management systems
  • Working knowledge of office administration
  • Proficiency with Microsoft Office Suite
  • Strong organizational, analytical, written, and verbal communication skills
  • Ability to work effectively both independently and as part of a multidisciplinary team

Preferred Qualifications
  • Project related experience in the engineering, procurement, fabrication, and construction (EPFC) industry

We are an equal opportunity employer. All qualified individuals will receive consideration for employment without regard to race, color, age, sex, sexual orientation, gender identity, religion, national origin, disability, veteran status, genetic information, or any other criteria protected by governing law.
Benefits Statement: Fluor is proud to offer a comprehensive benefits package designed to promote employee health, wellness, and financial security. Our offerings include medical, dental and vision plans, EAP, disability coverage, life insurance, AD&D, voluntary benefit plans, 401(k) with a company match, paid time off (personal, bereavement, sick, holidays) for salaried employees, paid sick leave per state requirement for craft employees, parental leave, and training and development courses.
Market Rate Statement: The market rate for the role is typically at the mid-point of the salary range; however, variations in final salary are determined by additional factors such as the candidate's qualifications, relevant years of experience, geographic location, internal pay equity, and prevailing market conditions for the specific role.
Notice to Candidates: Background checks are carried out as part of any conditional offer made, including (but not limited to & role dependent) education, professional registration, employment, references, passport verifications and Global Watchlist screening.
To be Considered Candidates: Must be authorized to work in the country where the position is located.
Salary Range: $87,000.00 - $162,000.00

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About Fluor

Sourced by ZipRecruiter

Fluor provides technical and professional solutions that deliver safe, well-executed, capital efficient projects to clients around the world. Fluor has been providing engineering, procurement, and construction services for more than 100 years. Our focus on innovation and providing cost-effective technology-based solutions to address our client's needs is second to none. As we look to the future, we need creative, ambitious, and innovative professionals who can help us achieve our goals.

Industry

Construction

Company size

10,000+ Employees

Headquarters location

Irving, TX, US

Year founded

1912

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