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Financial Operations Assistant Jobs in Vaughan, ON

Canadian Smart Systems

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Accounting Assistant

Toronto, ON · On-site

CA$22 - CA$30/hr

Collaborate with operations, project management, and sales teams to ensure accurate financial ... Assistant to support our financial operations and contribute to the success of our organization.

IFDS

Business Operations Unit Manager

Toronto, ON · On-site

IFDS services over 240 financial organizations around the world, providing solutions to a wide ... Thisincludes acting as a Subject Matter Expert to assist with processing and authorizing ...

Rogers Communications

Financial Analyst

Toronto, ON

... Operations, Internal Audit, and Tax. These rotations will provide you with the opportunity to ... What you'll do (specific duties will vary depending on rotation placement): • Assist in the ...

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Financial Operations Assistant information

What is a financial operations assistant?

Financial Operations Assistants are professionals who support the finance department by handling administrative and clerical tasks related to financial transactions and recordkeeping. Their duties often include processing invoices, maintaining financial records, assisting with payroll, reconciling accounts, and preparing reports. They help ensure financial operations run smoothly and accurately in an organization. Typically, they work under the supervision of accountants or finance managers and may use accounting software and spreadsheets to perform their tasks.

What are the key skills and qualifications needed to thrive as a financial operations assistant?

To thrive as a Financial Operations Assistant, you need strong analytical abilities, attention to detail, and foundational knowledge in finance or accounting, usually supported by a relevant degree or coursework. Familiarity with financial software like Excel, QuickBooks, and enterprise resource planning (ERP) systems is typically required. Excellent organizational skills, communication, and a proactive approach help you manage multiple tasks and collaborate effectively with teams. These skills ensure accuracy in financial processes, reduce errors, and support smooth business operations.

What are some common challenges faced by financial operations assistants, and how can they effectively manage them?

Financial Operations Assistants often encounter challenges such as managing high volumes of transactions, ensuring data accuracy, and meeting tight deadlines for financial reporting. To address these, it's important to develop strong organizational skills, be attentive to detail, and utilize financial software efficiently. Collaborating closely with team members and proactively communicating about potential discrepancies can also help maintain smooth operations. Continuous learning and adapting to updated financial regulations or internal processes are key to thriving in this role.

What is the difference between Financial Operations Assistant vs Accounts Payable Clerk?

AspectFinancial Operations AssistantAccounts Payable Clerk
Primary ResponsibilitiesSupports financial processes, data entry, reporting, and assisting with financial transactionsProcesses vendor invoices, manages payments, and maintains accounts payable records
Required SkillsFinancial software proficiency, attention to detail, basic accounting knowledgeInvoice processing, data entry, familiarity with accounts payable systems
Work EnvironmentOffice setting, finance department, cross-functional supportOffice environment, finance/accounts payable department
Common CertificationsBasic accounting or finance certifications often preferredNone typically required, but accounting certifications can be a plus

While both roles support financial operations, the Financial Operations Assistant has a broader scope, assisting with various financial tasks and reporting, whereas the Accounts Payable Clerk focuses specifically on processing vendor invoices and payments. Both roles require attention to detail and familiarity with financial software, but the Assistant position often involves more diverse responsibilities within the finance department.

What job categories do people searching Financial Operations Assistant jobs in Vaughan, ON look for?

The top searched job categories for Financial Operations Assistant jobs in Vaughan, ON are:

What cities near Vaughan, ON are hiring for Financial Operations Assistant jobs?

Cities near Vaughan, ON with the most Financial Operations Assistant job openings:

Financial Operations Assistant jobs near you
Infographic showing various Financial Operations Assistant job openings in Vaughan, ON as of August 2026, with employment types broken down into 86% Full Time, 11% Part Time, 1% Temporary, and 2% Contract. Highlights an 94% Physical, 2% Hybrid, and 4% Remote job distribution.

Executive Assistant-Accounting

Titanium Logistics Inc.

Bolton, ON • On-site

CA$70K - CA$90K/yr

Full-time

Medical, Dental

This job post has expired 1 day ago. Applications are no longer accepted.

Job description

Job Summary:

We are seeking a highly organized and detail-oriented Executive Assistant to support our Chief Financial Officer (CFO) and Chief Executive Officer (CEO). This role combines high-level executive support with a strong foundation in accounting and financial operations. The ideal candidate will be proactive, discreet, and capable of managing confidential financial data, while also orchestrating executive priorities and communications.

About the Role / Key Accountabilities:

  • Executive Support:
    • Manage calendars, schedule meetings, and coordinate travel for CFO and CEO.
    • Prepare meeting agendas, take minutes, and follow up on action items.
    • Handle confidential correspondence and communication on behalf of the executives.
    • Prioritize and orchestrate tasks to ensure executive objectives are met.
    • Internal communications 
  • Accounting & Financial Operations:
    • Reconcile and prepare contractor data for 1099 forms in compliance with IRS regulations.
    • Assist in the preparation of US and Canadian tax returns and compliance reporting.
    • Support audits and respond to financial inquiries from internal and external stakeholders.
    • Summarize and analyze financial data for executive review.
    • Conduct compliance research and prepare reports as needed.
  • Documentation & Reporting:
    • Maintain organized and secure documentation of financial and executive records.
    • Assist with third-party administrative and financial reporting inquiries.
    • Prepare presentations and reports for board meetings and strategic planning sessions.

 Position Requirements:

  • 3+ years of experience in an accounting or finance support role, preferably with executive-level exposure.
  • College or University degree in a related business field.
  • Internal communication experience preferred, marketing experience an asset
  • Proficiency in accounting software and Microsoft Office Suite.
  • Exceptional attention to detail and accuracy.
  • Excellent written and verbal communication skills.
  • Proven ability to manage confidential information with discretion.
  • Strong organizational and time management skills.
What's In It for You?
  • Full time employment with a salary range of $70,000-$90,000 per year depending on skills and experience 
  • Career growth opportunity within an industry leading logistics company.
  • Group Benefits offered - health and dental.
  • Employee engagement events.
Company Profile:

Titanium Transportation Group is a leading North American freight transportation company specializing in tech-forward trucking operations and logistics brokerages services throughout Canada and the United States. Our specialties are truckload, dedicated, and cross-border, along with comprehensive logistics and warehousing solutions for a wide range of industries.

Our focus on customer excellence, safety and innovation set Titanium apart and we are proud to have earned our place among Canada’s Fastest-Growing Companies for over 13 consecutive years by Canadian Business, and as one of America’s Fastest-Growing Companies in 2020 by the Financial Times. We are also proud to rank among Today’s Trucking Top 100 Fleets.

As one of only three publicly traded transportation companies in Canada, our team of over 1,300 professionals operate from over 15 strategic locations. We are committed to meeting our clients’ evolving supply chain needs while driving growth and success. Join us at Titanium, where innovation and opportunity pave the way for a bright future in freight transportation and logistics.

Titanium Transportation Group Inc. is committed to providing accommodation throughout the recruitment process for individuals with disabilities, in line with the Accessibility for Ontarians with Disabilities Act. If you need accommodation, reach out to our HR team at hr@ttgi.com and we'll work with you to understand what is needed.  We thank all applicants in advance; however, only applicants being considered for an interview will be contacted.

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