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Finance And Administration Assistant Jobs (NOW HIRING)

Augment

Administration Assistant

Pembroke Pines, FL

$20/hr

Support data collection and reporting for incentive pay programs. * Assist with financial processes, including payments and expense tracking. * Contribute to implementation of operational projects.

Headfarmer

Administration Assistant

Scottsdale, AZ · On-site

$20 - $25/hr

Administrative Assistant *This is an on-site role located in Scottsdale, Arizona. Are you highly ... Finance, IT, and Human Resource talent in the greater Phoenix area. We offer a unique process of ...

United Road Services

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Administration Assistant

Plymouth, MI · On-site

$17.25 - $23/hr

The Administrative Assistant will provide shared support for a department or team and be ... New Vehicle Supplier Discounts Financial Benefits * 401(k) with Company Match Work-Life Balance

netPolarity

Administration Assistant

Palo Alto, CA · On-site

$35 - $40/hr

... financial transactions, which may include researching and resolving discrepancies. · Maintain office supplies and equipment; obtain vendor quotations, as needed. Coordinate office moves. · May ...

Kenosha Wesley United Methodist Church

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Administration Assistant

Kenosha, WI · On-site

$18 - $20/hr

... financial records Miscellaneous duties: * prepare outgoing mail * open and distribute incoming mail * answer inquiries in person or via phone * assist in scheduling events, activities and building ...

Aston Carter

Office Administration Assistant

Madison, WI · On-site

$22 - $24/hr

Office Administration Assistant The Office Administration Assistant supports the team by organizing ... Specialized in accounting, finance, human resources, talent acquisition, procurement, supply chain ...

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Finance And Administration Assistant information

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How much do finance and administration assistant jobs pay per hour?

As of Aug 16, 2026, the average hourly pay for finance and administration assistant in the United States is $23.35, according to ZipRecruiter salary data. Most workers in this role earn between $18.27 and $26.20 per hour, depending on experience, location, and employer.

What does a finance and administration assistant do?

A finance and administration assistant supports financial and administrative tasks within an organization, including processing invoices, maintaining records, managing budgets, and assisting with reporting. They often use accounting software and require strong organizational skills to ensure smooth office operations and accurate financial documentation.

What are some common challenges finance and administration assistants face in balancing financial tasks with administrative duties?

Finance and Administration Assistants often juggle multiple responsibilities, such as managing invoices, processing payments, maintaining records, and supporting office operations. A common challenge is prioritizing urgent financial deadlines while also ensuring routine administrative tasks are completed accurately and on time. Effective time management, strong organizational skills, and clear communication with both finance and administrative teams are essential to handle these competing demands successfully. Proactively seeking clarification on priorities and using task management tools can help maintain balance and prevent errors.

What is a finance and administration assistant?

Finance and Administration Assistants are professionals who support an organization's financial and administrative operations. Their duties typically include processing invoices, managing records, assisting with payroll, and helping with budgeting and financial reporting. They also handle office tasks such as scheduling, correspondence, and maintaining filing systems. This role is crucial for ensuring smooth day-to-day operations and accurate financial documentation. Finance and Administration Assistants often work under the supervision of finance managers or office administrators.

What is the difference between Finance And Administration Assistant vs Administrative Assistant?

AspectFinance And Administration AssistantAdministrative Assistant
Required credentialsBasic finance, accounting, or administrative certificationsGeneral administrative skills, often no specific certifications needed
Work environmentFinance departments, accounting firms, or corporate officesOffice settings across various industries
Employer and industry usageCommon in finance, banking, and corporate sectorsWidespread across all industries and organizations
Common search and comparison intentOften compared for roles involving finance support and administrative tasksGeneral administrative support roles

The main difference is that a Finance And Administration Assistant focuses on financial tasks like bookkeeping and budgeting, while an Administrative Assistant handles broader office support duties. Both roles require strong organizational skills, but the Finance And Administration Assistant typically needs some financial knowledge or certifications.

What are the key skills and qualifications needed to thrive as a finance and administration assistant?

To thrive as a Finance and Administration Assistant, you need a solid understanding of accounting principles, financial recordkeeping, and administrative procedures, often supported by a diploma or degree in finance, accounting, or business administration. Familiarity with accounting software (such as QuickBooks or SAP), proficiency in Microsoft Excel, and knowledge of office management systems are typically required. Attention to detail, organizational skills, and effective communication set standout candidates apart in this role. These skills ensure accurate financial operations, efficient administrative support, and smooth office workflows critical to organizational success.

What cities are hiring for Finance And Administration Assistant jobs?

Cities with the most Finance And Administration Assistant job openings:

What are the most commonly searched types of Finance And Administration jobs?

The most popular types of Finance And Administration jobs are:

What states have the most Finance And Administration Assistant jobs?

States with the most job openings for Finance And Administration Assistant jobs include:

Finance And Administration Assistant jobs near you
Infographic showing various Finance And Administration Assistant job openings in the United States as of August 2026, with employment types broken down into 1% As Needed, 76% Full Time, 20% Part Time, 1% Temporary, and 2% Contract. Highlights an 98% Physical, 1% Hybrid, and 1% Remote job distribution, with an average salary of $48,576 per year, or $23.4 per hour.

Administration Assistant

Legacy Real Estate Holding Group

Bellevue, WA • On-site

$55K - $60K/yr

Full-time

Medical, Dental, Vision

Re-posted 19 days ago

Job description

Reporting directly to the Owner and General Manager of the company, the Assistant position supports the Management of the company by performing administrative tasks, maintaining an effective and well-organized office and mainly assisting the Owner’s personal and family matters. The Assistant will be expected to help create a sense of order and good humor in a fast-paced work environment that requires good judgment, quick learning, strong attention to detail, and the ability to prioritize.

Excellent bilingual verbal and written communication skills are a must.

The successful candidate will be those who identify with these traits and aptitudes:

  • Driven by caring for others and helping them succeed
  • Take initiative, but also ask questions when you hit a roadblock
  • A great communicator who believes in continuous updates and reports
  • Trustworthy and can be counted on to safeguard confidentiality, discretion is key
  • Balanced and not easily overwhelmed with competing demands
  • Resourceful and a quick learner
  • Adept at coordinating multiple efforts simultaneously
  • Delight in anticipating needs
  • Coachable – welcome and able to receive feedback with ease
  • Always looking for ways to make improvements
  • Great at time management

Responsibilities:

  • Perform basic office administrative duties such as greeting and welcoming guests, receiving and distributing mails, answering calls and taking messages, scanning, copying, and filing documents and keeping the office environment clean and functioning.
  • Perform basic property management repair/maintenance duties for owner’s family properties such as researching vendors, making appointments, supervise the vendor visits, and complete payments.
  • Perform basic bookkeeping, bill management and financial reporting for the owner’s properties
  • Perform basic personal assistance duties such researching and managing household projects and maintenance (coordinating vendors), maintain and follow household manual, calendar and filing system, schedule and monitor Owner and family’s business and personal travels, schedule and plan for family and school activities, run errands assigned by Owner
  • Ensure the Owner is prepared, informed, and on time for appointments, including making all necessary reservations and/or travel arrangements.
  • Basic bookkeeping/tracking for Owner and family’s personal account and expenses that are assigned, making sure utilities, insurances and other regular invoices and bills are paid, records are filed, and safeguard any of sensitive or private financial and personal information.
  • Schedule Owner’s personal appointments and company meetings, take comprehensive meeting minutes, schedule the meeting space and any technology needs, assist in creation of meeting materials, and make all office food and beverage arrangements.
  • Perform verbal and written translation for the Owner as needed.
  • Support other non-English speaking managers in day-to-day tasks assigned by the Owner

Qualifications:

  • Bachelor's Degree required
  • 3+ years of working experience required
  • Extreme discretion and confidentiality required
  • Bilingual (English & Mandarin): read, write, type, and speak fluently
  • Washington State Driver’s License and a good working vehicle
  • Good understanding of Mac OS, Dropbox, Adobe, and Microsoft Office, Google Suite and basic technology; tech savvy and able to pick up new technology
  • Highly organized and efficient, ability to multitask and achieve high-quality results under tight deadlines and changing work priorities
  • Able to work independently and take initiative, be self-directed and self-motivated
  • Easy to reach and responsive during normal business hours, have occasional after-hour/weekend availability upon notice
  • Ability to maintain confidentiality and discretion.
  • Previous working experience in property management/ accounting preferred

Please note that this job description is not designed to cover or contain a comprehensive listing of activities, duties or responsibilities that are required of the employee for this job. Duties, responsibilities, and activities may change at any time with or without notice.

Job Type: Full-time

Benefits:

  • 401(k)
  • Dental insurance
  • Health insurance
  • Vision insurance

Language:

  • Mandarin (Required)
  • English

License/Certification:

  • Driver's License (Required)