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Finance And Administration Assistant Jobs (NOW HIRING)

Elty

Finance & Administration Intern

Milano, TX

$15.75 - $20.50/hr

Come Finance & Administration Intern , entrerai nel team Operations e avrai un ruolo concreto e non ... These tools assist our recruitment team but do not replace human judgment. Final hiring decisions ...

Way Out West Realty

Administration Assistant

Las Vegas, NV · On-site

$16.75 - $22.75/hr

  • Medical

  • Dental

  • Vision

  • PTO

As an Administration Assistant, you will play a vital role in supporting our day-to-day operations ... Financial Management: Handle accounts payable and receivable, data entry, and bookkeeping tasks.

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Administration Assistant

Irvine, CA · On-site

$23 - $27/hr

  • Medical

  • Dental

  • Vision

  • PTO

We are seeking a dynamic and highly organized Administrative Assistant to join our team. In this ... Familiarity with QuickBooks for bookkeeping tasks; experience with basic financial record keeping ...

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How much do finance and administration assistant jobs pay per hour?

As of Aug 15, 2026, the average hourly pay for finance and administration assistant in the United States is $23.35, according to ZipRecruiter salary data. Most workers in this role earn between $18.27 and $26.20 per hour, depending on experience, location, and employer.

What does a finance and administration assistant do?

A finance and administration assistant supports financial and administrative tasks within an organization, including processing invoices, maintaining records, managing budgets, and assisting with reporting. They often use accounting software and require strong organizational skills to ensure smooth office operations and accurate financial documentation.

What are some common challenges finance and administration assistants face in balancing financial tasks with administrative duties?

Finance and Administration Assistants often juggle multiple responsibilities, such as managing invoices, processing payments, maintaining records, and supporting office operations. A common challenge is prioritizing urgent financial deadlines while also ensuring routine administrative tasks are completed accurately and on time. Effective time management, strong organizational skills, and clear communication with both finance and administrative teams are essential to handle these competing demands successfully. Proactively seeking clarification on priorities and using task management tools can help maintain balance and prevent errors.

What is a finance and administration assistant?

Finance and Administration Assistants are professionals who support an organization's financial and administrative operations. Their duties typically include processing invoices, managing records, assisting with payroll, and helping with budgeting and financial reporting. They also handle office tasks such as scheduling, correspondence, and maintaining filing systems. This role is crucial for ensuring smooth day-to-day operations and accurate financial documentation. Finance and Administration Assistants often work under the supervision of finance managers or office administrators.

What is the difference between Finance And Administration Assistant vs Administrative Assistant?

AspectFinance And Administration AssistantAdministrative Assistant
Required credentialsBasic finance, accounting, or administrative certificationsGeneral administrative skills, often no specific certifications needed
Work environmentFinance departments, accounting firms, or corporate officesOffice settings across various industries
Employer and industry usageCommon in finance, banking, and corporate sectorsWidespread across all industries and organizations
Common search and comparison intentOften compared for roles involving finance support and administrative tasksGeneral administrative support roles

The main difference is that a Finance And Administration Assistant focuses on financial tasks like bookkeeping and budgeting, while an Administrative Assistant handles broader office support duties. Both roles require strong organizational skills, but the Finance And Administration Assistant typically needs some financial knowledge or certifications.

What are the key skills and qualifications needed to thrive as a finance and administration assistant?

To thrive as a Finance and Administration Assistant, you need a solid understanding of accounting principles, financial recordkeeping, and administrative procedures, often supported by a diploma or degree in finance, accounting, or business administration. Familiarity with accounting software (such as QuickBooks or SAP), proficiency in Microsoft Excel, and knowledge of office management systems are typically required. Attention to detail, organizational skills, and effective communication set standout candidates apart in this role. These skills ensure accurate financial operations, efficient administrative support, and smooth office workflows critical to organizational success.

What cities are hiring for Finance And Administration Assistant jobs?

Cities with the most Finance And Administration Assistant job openings:

What are the most commonly searched types of Finance And Administration jobs?

The most popular types of Finance And Administration jobs are:

What states have the most Finance And Administration Assistant jobs?

States with the most job openings for Finance And Administration Assistant jobs include:

Finance And Administration Assistant jobs near you
Infographic showing various Finance And Administration Assistant job openings in the United States as of August 2026, with employment types broken down into 1% As Needed, 76% Full Time, 20% Part Time, 1% Temporary, and 2% Contract. Highlights an 98% Physical, 1% Hybrid, and 1% Remote job distribution, with an average salary of $48,576 per year, or $23.4 per hour.

Financial Administration Assistant - Alexandria

U.S. Courts

Alexandria, VA • On-site, Remote

$70K - $133K/yr

Full-time

Medical, Life, Retirement, PTO

Posted 9 days ago

Job description

Summary
The Office of the Federal Public Defender for the Eastern District of Virginia is accepting applications for a Financial Administration Assistant position in our Alexandria location. Pursuant to the Criminal Justice Act, 18 U.S.C. § 3006A, the office provides legal representation to indigent defendants in federal criminal cases and related matters. This position will remain open until filled with preference given to those who apply by August 21st.
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Duties
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The Financial Administration Assistant manages the day-to-day accounts payable operations for our office. This includes reviewing invoices and vouchers for accuracy before preparing them for payment, working with legal teams to ensure invoices are fair, correct, and meet quality and performance standards, and assisting in maintaining the district's purchase card, centrally billed travel, and individually billed travel card systems. This position serves as the district's accounts payable point of contact, facilitating communication between administration and local attorneys, staff, experts, and vendors.
Beyond day-to-day accounts payable duties, the Financial Administration Assistant keeps financial records organized and up to date, confirms that monthly funding requests are completed, and assists with required monthly reporting. The role also involves helping update financial, internal control, and travel policies annually; supporting the annual financial reviews and audits; training new employees on accounts payable processes and credit card use; ensuring compliance with payment and procurement regulations; and reviewing the office's financial systems to recommend and help implement improvements. The Financial Administration Assistant provides support when the district plans and executes large procurements and other projects, partners with the Operations Management Assistant on tracking accountable property, and serves as backup for the Financial Administrator, which requires maintaining an active contracting officer certification and staying current on request, travel, and funding processes.
Requirements
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Conditions of employment
  • The final candidate will undergo an FBI background check and employment is conditional upon its completion.
  • The individual must occasionally lift and/or move up to 25 pounds.
  • Travel within the state will be necessary and a valid driver's license is required.

Qualifications
A successful applicant will have a minimum of three to five years of experience in an accounting or financial management role in which Generally Accepted Accounting Practices (GAAP) were regularly used; experience using Microsoft Excel; the ability to research, comprehend, and apply complex regulations or policy guidelines; attention to detail; familiarity with Microsoft Office applications and Adobe Acrobat; excellent oral and written communication skills; demonstrated problem solving and analytical skills; discretion and professional presentation; and a history of completing duties on time. An associate or bachelor's degree in a business-related field is preferred. Applicants must be authorized to work in the United States. This position may require work on holidays, evenings, and weekends, as the nature of our mission sometimes requires.
The physical demands of the position are those required to successfully perform the duties described above. Reasonable accommodations will be made to enable individuals with disabilities to perform these essential functions. The Financial Administration Assistant will spend most of their time in an office environment consistent with our telework policy.
Education
High School Diploma or equivalent; however, an associate or bachelor's degree in a business-related field is preferred.
Additional information
  • The position is "at-will" employment in the excepted service and does not carry the tenure rights of the competitive civil service.
  • This position is subject to the availability of funds.
  • All responses will remain confidential.
  • More than one position may be filled from this announcement.

The Federal Public Defender is an equal-opportunity employer.
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Candidates should be committed to improving the efficiency of the Federal government, passionate about the ideals of our American republic, and committed to upholding the rule of law and the United States Constitution.
Benefits
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The position offers federal employment benefits that include, in part, paid vacation, paid sick time, paid holidays, health insurance, life insurance, retirement plan and participation in the Thrift Savings Plan (401k). Salary is payable only by Electronic Funds Transfer (direct deposit). Telework and flex scheduling consistent with court obligations and position duties are available to all employees.
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