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Filing Paperwork Jobs in Virginia (NOW HIRING)

GMA Interventions

Office Assistant

Virginia Beach, VA · On-site

$16 - $18/hr

Making sure all paperwork is in files and signed by clinician, client. * Making sure that files are put together properly and all necessary paperwork has been pulled (30/90 day reviews, monthly ...

GMA Interventions

Office Assistant

Virginia Beach, VA · On-site

Making sure all paperwork is in files and signed by clinician, client. * Making sure that files are put together properly and all necessary paperwork has been pulled (30/90 day reviews, monthly ...

GMA Interventions

Office Assistant

Virginia Beach, VA

$14.50 - $19.25/hr

Making sure all paperwork is in files and signed by clinician, client. * Making sure that files are put together properly and all necessary paperwork has been pulled (30/90 day reviews, monthly ...

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How much do filing paperwork jobs pay per hour?

As of May 31, 2026, the average hourly pay for filing paperwork in Virginia is $18.14, according to ZipRecruiter salary data. Most workers in this role earn between $16.20 and $19.76 per hour, depending on experience, location, and employer.

What is a Filing Paperwork job?

A Filing Paperwork job involves organizing, managing, and maintaining documents in a structured manner, either physically or digitally. Responsibilities typically include sorting, labeling, and storing documents for easy retrieval. This role is essential in offices, legal firms, healthcare facilities, and other industries that require accurate record-keeping. Strong attention to detail and organizational skills are important for success in this position. Some jobs may also involve data entry and administrative support tasks.

What are the key skills and qualifications needed to thrive in the Filing Paperwork position, and why are they important?

To thrive in a Filing Paperwork role, strong organizational skills, attention to detail, and basic computer literacy are essential, often supported by a high school diploma or equivalent. Familiarity with office equipment, filing systems (both physical and digital), and document management software like Microsoft Office is typically required. Time management, reliability, and the ability to follow instructions precisely are important soft skills that help individuals excel in this position. These skills ensure that records are accurately maintained and quickly accessible, supporting efficient office operations and regulatory compliance.

What are some common challenges faced in a Filing Paperwork position and how can I overcome them?

Some common challenges in a Filing Paperwork role include managing large volumes of documents, staying organized amidst frequent interruptions, and ensuring error-free filing. It is helpful to develop a consistent system for sorting and labeling files, regularly check your work for accuracy, and utilize digital tools to streamline document storage. Practicing good time management and asking for clarification on filing procedures can also help minimize mistakes. Collaborating with supervisors and team members to regularly update filing protocols will ensure your work remains efficient and up to date.
More about Filing Paperwork jobs
What are popular job titles related to Filing Paperwork jobs in Virginia? For Filing Paperwork jobs in Virginia, the most frequently searched job titles are:
What job categories do people searching Filing Paperwork jobs in Virginia look for? The top searched job categories for Filing Paperwork jobs in Virginia are:
Filing Paperwork jobs near you
Infographic showing various Filing Paperwork job openings in Virginia as of May 2026, with employment types broken down into 1% As Needed, 81% Full Time, 14% Part Time, 1% Temporary, and 3% Contract. Highlights an 98% Physical, 1% Hybrid, and 1% Remote job distribution, with an average salary of $37,726 per year, or $18.1 per hour.

Office Assistant

GMA Interventions

Virginia Beach, VA • On-site

$16 - $18/hr

Part-time

Retirement

Posted 27 days ago

Job description

GMA Interventions is seeking an Office Assistant. This is a part-time position, weekdays with some Saturdays.
Responsible for all general secretarial duties:
  • Meet & greet consumers in a courteous and professional manner; Obtain information regarding needed services in a confidential manner;
  • Answer telephone in a courteous and professional manner and relay prompt, accurate messages to appropriate staff, Maintain confidentiality at all times.
  • Ensures pleasant and clean surroundings.
  • Maintains/updates all filing.
  • Responsible for ensuring all copies of all forms are available
  • Provides client telephone screenings and intakes.
  • Provides support to the professional staff as needed, including mailing functions.
  • Responsible for receiving and recording payments.
  • Responsible to make client reminder calls.
  • Responsible to run monthly reports as needed.
  • Enters demographic data and gathers data.
  • Responsible for completing all clients filing, initial auditing of client charts, tracking units on a daily basis.
  • Responsible for preparing and faxing out monthly/ weekly reports and letters to probation officers/referral sources.
  • Responsible for all client intake procedures, screening, ensuring client scheduling according to funding source requirements. (ensuring that client funding/fees are established prior to sessions).
  • Making sure all paperwork is in files and signed by clinician, client.
  • Making sure that files are put together properly and all necessary paperwork has been pulled (30/90 day reviews, monthly reports etc.).
  • Responsible for preparing daily logs
  • Responsible to know and follow the Health and Safety procedures of the agency.
  • Ensure that closed charts (brief case closings and discharges) are taken logged and filed properly.
  • Update client information at each visit.
  • Make sure clients insurance information is correct, send to billing for verification.
  • Ensure all required information is scanned into the EMR on a daily basis.

EXPERIENCE AND QUALIFICATIONS:
  • Computer experience is a MUST.
  • Skill in word processing, data entry, language use, and spelling.
  • Customer Service skills in a professional environment.
  • Ability to deal professionally and effectively with the public.
  • Ability to deal with a diversity of people in many types of crisis situations, make appropriate assessments and referrals, and recognize one's own limitations.
  • Ability to maintain confidentiality and understand HIPAA.
  • Attention to detail is a requirement for this job.

Bilingual in Spanish a plus.
Job Types: Part Time
Benefits Part-Time
-Retirement

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