File Manager Jobs in Indianapolis, IN (NOW HIRING)

Krieg DeVault is seeking an experienced Legal Assistant to work with our Transactional and Litigation practice who wishes to continue their career in a highly professional environment which inspires teamwork and collaboration. This position will work from our Carmel, Indiana office with other talented individuals who share a passion for doing great work in the best interest of our clients. This position provides support in a fast paced, always changing environment. The successful candidate will be self-motivated with a hands-on, positive, "can-do" approach with a desire to think creatively to identify and implement proactive solutions. 

Essential Job Duties and Responsibilities include the following:

• Manage traditional administrative needs of multiple attorneys;
• Provide legal administrative support for transactional and litigation work;
• Prepare highly confidential documents such as agreements, contracts, correspondence, memoranda communications to clients;
• Provide transactional closing support by preparing closing binders, checklists and signature packets;
• Maintain electronic and physical client files and ensure accurate organization of transaction documents;
• Anticipate attorney needs, maintain systems for version control, file organization, and closing documentation;
• Prepare client engagement letters, open new files, request conflict checks and prepare new matter intake forms;
• Manage attorney calendars;
• Monitor deadlines and follow up on outstanding items to ensure timely completion of transactional matters;
• Provide organizational assistance with meetings, billings, travel and maintaining calendars;
• Provide litigation support through court filings, managing case files, preparing legal documents;
• Proactively ensure legal team is prepared with necessary materials for meetings and depositions;
• Provide marketing assistance by managing alerts, updates, creating PowerPoints and spreadsheets;
• Demonstrate good judgment and professionalism, and exhibit flexibility and versatility to provide support;
• Demonstrate strong reasoning and resolution skills;
• Perform special projects as required to increase the professional effectiveness and efficiency of the legal team.

Qualifications and Competencies

• Minimum of three years of experience as a legal assistant with at least one year of litigation experience;
• Minimum of a high school diploma;
• Mastery of Microsoft Word – including creating and manipulating styles, using keyboard shortcuts, auto-numbering paragraphs, hyperlinking to other documents, creating tables of contents, tables of authorities, footnotes, and tables;
• Mastery of Microsoft Outlook, including managing multiple attorney calendars;
• Significant experience with Microsoft Excel – including knowing how to sum a column of numbers, hide and display columns and rows, do custom sorts and filters, and average a column of numbers;
• Significant experience with Adobe Acrobat Professional – including the ability to rearrange pages, link to other PDF's and websites, manage passwords/security, insert pages, create signature stamps, add footers and headers, create bookmarks, and combine several PDFs into a single portfolio;
• Significant experience with Microsoft PowerPoint – including inserting pictures and video, creating templates, rearranging slides;
• Knowledge of the Federal Court ECF system and experience filing pleadings;
• Knowledge of the Indiana electronic court filing system;
• Experience with a server-based document management system - I-Manage/File Site preferred;
• Able to type from dictation.

EEO Policy: It is the policy of Krieg DeVault LLP that an individual’s race, color, religion, sex, disability, sexual orientation, gender identity, U.S. military veteran status, national origin, age, genetic information, family status, or other characteristics protected by law are not and will not be considered in any personnel or management decisions. We affirm our commitment to these fundamental policies.

E-Verify: Krieg DeVault LLP participates in the federal government’s E-Verify program. With all new hires, we provide the Social Security Administration and, when applicable, the U.S. Department of Homeland Security with information from each new employee’s Form I-9 to confirm work authorization.