File Manager Jobs in Nova Scotia (NOW HIRING)

The Real Property Services Division of the Nova Scotia Department of Public Works (DPW) is responsible for providing real property solutions for present and future infrastructure needs to government departments, boards, agencies and commissions. This includes but is not limited to the management and completion of property transactions, the purchase and sale of real property, property advisory services, property and highway land title and boundary research and investigations, and property record management.  

As the Real Property Paralegal, you have a direct impact on real property transactions providing technical and legal services to management, lawyers and staff on real estate transactions such as the preparation of legal documents, research relative to property and commercial law and coordination of property closings for the acquisition and disposal of real estate. 

Some of your key responsibilities will include:

• Preparation and drafting of legal documents to support the purchase and sale of real property, acquisition or release of partial interests/easements, licences, leases, agreements.
• Completing property title investigations, property records research, and searches of legal documents.
• Managing and coordinating submissions to the land registry for the recording of land registration instruments, and coordinating with land registry around mapping requirements.
• Providing technical legal support to internal and external legal counsel, management, and staff.
• Providing file management for real property transactions files and ensuring proper property records retention and preservation of files for litigation matters.
• Management of real property databases.

This position requires the successful completion of a two (2) year paralegal technology course from a recognized institution. An equivalent combination of training and experience will be considered.

You must be familiar with and/or have a working knowledge of the following:

• Property and commercial law.
• Applicable legislation including the Land Registration Act as well as relevant policies and procedures.
• Common Law.
• Land registration systems (both Registry of Deed and the Land Registration).
• Land Registry Filings
• Municipal, provincial, and federal jurisdictions and responsibilities pertaining to land.
• Fulfilment of closing requirements, management of funds and closing packages.  

You should have a good understanding of legal descriptions, geographic information systems, and records management as well as knowledge or an understanding of survey and right of way plans.

You must be a strong communicator, both oral and written, with strong attention to detail allowing you to conduct detailed research, prepare legal documentation, and manage files. You take initiative and you work well independently and in a team environment. You also utilize sound judgement and tact when dealing with a variety of stakeholders.  Your have organizational and planning skills that allow you to multi-task while adapting to a fast paced environment, staying in line with the department's goals and objectives.

We will assess the above qualifications and competencies using one or more of the following tools: written examination, standardized tests, oral presentations, interview(s), and reference checks.

An equivalent combination of training, education and experience will be considered. Applicants relying on education and experience equivalencies must demonstrate such equivalencies in their application. 

Based on the employment status and union agreement, the Government of Nova Scotia offers its employees a wide range of benefits such as a Defined Benefit Pension Plan, Health, Dental, Life Insurance, General illness, Short and Long Term Disability, Vacation and Employee and Family Assistance Programs.  For information on all our Benefit program offerings, click here: Benefits for government employees.

In association with record and file management you should have the ability to lift up to 30lbs (files, and file boxes, etc).

Occasional travel to regional/field offices as required. 

Primary Location: Halifax, Nova Scotia. While the position is based in Halifax, consideration may be given to an alternative Department of Public Works office location, subject to operational requirements and workspace availability.

As travel is a component of this position, you must have a valid driver's license and ability to travel.

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