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File Management Assistant Jobs in Illinois (NOW HIRING)

Marcel Digital

Office Manager

Chicago, IL · On-site

$55K - $75K/yr

Client PO/IO billing * Assist with budgeting and cash flow monitoring * Office Management * Oversee ... Maintain virtual file management system and ensure compliance with firm policies * Liaison with our ...

Marcel Digital

Office Manager

Chicago, IL · On-site

Client PO/IO billing * Assist with budgeting and cash flow monitoring * Office Management * Oversee ... Maintain virtual file management system and ensure compliance with firm policies * Liaison with our ...

Marcel Digital

Office Manager

Chicago, IL · On-site

$55K - $75K/yr

Client PO/IO billing * Assist with budgeting and cash flow monitoring * Office Management * Oversee ... Maintain virtual file management system and ensure compliance with firm policies * Liaison with our ...

Marcel Digital

Office Manager

Chicago, IL · On-site

$55K - $75K/yr

Client PO/IO billing * Assist with budgeting and cash flow monitoring * Office Management * Oversee ... Maintain virtual file management system and ensure compliance with firm policies * Liaison with our ...

The Benoit Group LLC

Assistant Property Manager

Champaign, IL · On-site

$17.25 - $23.75/hr

Able to handle all aspects of a renovation process * Assist w/turnkey schedules, renovation ... Reviewing all lease files to make sure they are in accordance with the ARP lease file audit program.

Allure

Assistant Property Manager

Tinley Park, IL · On-site

$18 - $24.50/hr

... files. * Maintain accurate records, reports, and data systems. * Help manage financial processes ... Experience in property management, leasing, or a similar role. * Strong organizational and ...

Femco, Inc.

Assistant Property Manager

Northbrook, IL · On-site

$27/hr

... management systems). Key Responsibilities : * Maintaining accurate and confidential resident ... Filing and maintaining legal eviction cases through the Nationwide online portal. * Conducting all ...

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Infographic showing various File Management Assistant job openings in Illinois as of August 2026, with employment types broken down into 1% As Needed, 79% Full Time, 18% Part Time, and 2% Contract. Highlights an 82% Physical, 3% Hybrid, and 15% Remote job distribution.

Assistant Property Manager (5TMSP)

Chicago, IL • On-site

5T Management
Real Estate • 11 - 50 employees
Learn more about 5T Managementexternal

$45K - $53K/yr

Full-time

Medical, Dental, Vision, Retirement, PTO

Re-posted 14 days ago

Job description

Location: Assigned CHA Community
Reports To: Property Manager
Salary: $45,000 -- $53,000
Who We Are
5T Management Service Provider is a values-driven property management company dedicated to delivering exceptional housing and services at Chicago Housing Authority communities across Chicago. We operate with an owner-operator mindset: every community we manage is treated with the same care, discipline, and pride we would bring to a property we own ourselves. Our team members are the foundation of that standard.
About the Role
The Assistant Property Manager supports the day-to-day operations of a CHA community managed by Five T Management Service Provider. This role is responsible for accurate administrative execution, resident service, compliance support, and operational coordination. You will help ensure CHA, HUD, and Fair Housing requirements are met while contributing to a professional, responsive, and well-run community.
The ideal candidate is dependable, organized, and service-oriented -- someone who takes pride in delivering a high-quality living experience for residents while maintaining strong operational standards and building readiness for expanded responsibility.
Key Responsibilities
  • Assist with leasing functions including processing applications, certifications, recertifications, lease renewals, and move-in activities.
  • Maintain accurate resident files and ensure all documentation is compliant with CHA, HUD, and Fair Housing requirements and audit-ready at all times.
  • Process and post rent payments accurately and timely in Yardi. Prepare delinquency documentation, notices, and repayment agreements.
  • Log and route resident service requests and work orders. Track status and follow up to support timely completion by maintenance staff.
  • Prepare and distribute resident communications including newsletters, notices, and meeting materials.
  • Coordinate inspections, audits, and re-exams. Ensure data accuracy in Yardi and CHA systems.
  • Assist with vendor scheduling, invoice processing, and administrative support for the Property Manager.
  • Support preparation of weekly and monthly reports for CHA and Portfolio Management.
  • Respond to resident inquiries and concerns promptly, professionally, and with care. Escalate complex issues to the Property Manager as needed.
  • Conduct property tours and follow up with prospective residents as directed.

Qualifications
  • Minimum 2 years of property management, leasing, or affordable housing experience.
  • Working knowledge of CHA, HUD, LIHTC, or Fair Housing programs preferred.
  • Illinois Leasing License required or ability to obtain within 6 months.
  • Proficiency in Yardi Voyager and Microsoft Office Suite.
  • Strong organizational, communication, and customer service skills.
  • Ability to handle sensitive information with confidentiality and professionalism.
  • Prior experience in CHA or public housing environments preferred.
  • Industry certifications (COS, LIHTC, or equivalent) preferred.

Why Work With Us
At Five T Management Service Provider, our success starts with our people. We foster a collaborative, high-performance culture where every team member is empowered to contribute, learn, and grow. We take pride in managing each property like it's our own and making a meaningful impact in the communities we serve.
We offer:
  • Competitive compensation
  • Medical, dental, and vision insurance
  • 401(k) retirement plan
  • Paid time off

If you take pride in your work, value strong relationships, and want to be part of a team that's making Chicago communities better every day, we want to meet you.
Apply today and help us build stronger communities, one resident at a time.

Apply