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File Assistant Jobs in Vancouver, WA (NOW HIRING)

Arena

Rank the Vote: Executive Assistant

Portland, OR · On-site

$25 - $35/hr

Organize and maintain electronic files. * Assist with mailing, shipping packages, and maintaining a small amount of inventory. * Manage travel reservations for team members. * Prepare and edit ...

CCSWW

FBH Quality Management Analyst

Vancouver, WA · On-site

$32.76/hr

Provide oversight for tracking of safety crisis plans, ensuring timely and accurate completion of crisis plans and document entry into case file. * Assist Clinical Operations Manager in training ...

Cable Huston

Legal Assistant - Litigation

Portland, OR · On-site

E-file documents/pleadings in various State and Federal Courts Document Management * Update and ... Practice Support * Assist with client engagement, including preparation of engagement letter, and ...

Cable Huston LLP

Legal Assistant - Litigation

Portland, OR · On-site

$80K - $100K/yr

E-file documents/pleadings in various State and Federal Courts Document Management * Update and ... Practice Support * Assist with client engagement, including preparation of engagement letter, and ...

Emerald Staffing

Legal Assistant

Lake Oswego, OR

$20/hr

Legal Assistant Pay: $20.00/hr. Schedule: Monday-Friday Hours: 8:00am-5:00pm About the Employer- We ... Manage client files and ensure documentation is accurate, complete, and properly maintained.

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File Assistant information

What is a file assistant?

File Assistants are administrative professionals responsible for managing, organizing, and maintaining files and records within an organization. Their duties often include filing documents physically or electronically, retrieving files when needed, and ensuring that all records are stored securely and are easily accessible. They may also handle file archiving, labeling, and sometimes assist with data entry or other clerical tasks. File Assistants play a crucial role in keeping information organized and supporting the smooth operation of office processes.

What are the key skills and qualifications needed to thrive as a file assistant?

To thrive as a File Assistant, you need strong organizational skills, attention to detail, and a high school diploma or equivalent. Familiarity with filing systems, document management software, and basic office equipment is typically required. Effective time management, reliability, and clear communication help set top performers apart. These skills ensure accurate record-keeping, quick document retrieval, and smooth office operations.

What are some common challenges faced by file assistants, and how can they be effectively managed?

File Assistants often deal with the challenge of organizing large volumes of physical and digital documents while ensuring accuracy and confidentiality. Managing time efficiently and maintaining attention to detail are crucial, especially when handling sensitive files or responding to urgent retrieval requests. A well-structured filing system, clear labeling, and regular audits can help streamline workflows and minimize errors. Additionally, effective communication with team members ensures files are shared and stored properly, supporting overall workplace efficiency.

What is the difference between File Assistant vs Data Entry Clerk?

AspectFile AssistantData Entry Clerk
Required CredentialsHigh school diploma; familiarity with filing systemsHigh school diploma; proficiency in data entry software
Work EnvironmentOffice settings, filing roomsOffice environments, computer stations
Employer & Industry UsageAdministrative departments across various industriesData management roles in multiple sectors
Common Search & ComparisonOften compared for administrative support rolesCompared for data processing tasks

The main difference is that File Assistants focus on organizing, filing, and maintaining physical or digital records, while Data Entry Clerks primarily input and update data into computer systems. Both roles support administrative functions but differ in their core tasks and skill sets.

Is a file assistant a stressful job?

A file assistant role typically involves organizing, managing, and maintaining physical or digital files, which can be repetitive but generally is not considered highly stressful. The job environment is often quiet and routine, though deadlines or high workload periods may increase stress levels temporarily. Good organizational skills and attention to detail help manage job demands effectively.

What are the most commonly searched types of File jobs in Vancouver, WA?

The most popular types of File jobs in Vancouver, WA are:

File Assistant jobs near you
Infographic showing various File Assistant job openings in Vancouver, WA as of August 2026, with employment types broken down into 1% As Needed, 73% Full Time, 23% Part Time, 1% Temporary, and 2% Contract. Highlights an 98% Physical, 1% Hybrid, and 1% Remote job distribution.

Rank the Vote: Executive Assistant

Arena

Portland, OR • On-site

$25 - $35/hr

Other

Re-posted 10 days ago

Job description

Executive Assistant

Rank the Vote is a non-partisan 501c3 organization dedicated to empowering people to build grassroots movements for electoral reform within their communities. With 25+ state partner organizations, we support efforts to use ranked choice voting, proportional representation, open primaries, and fair districts across the country.

We are seeking an organized, detail oriented Executive Assistant to join our team of mission driven electoral reformers. This position will provide support to our remote 7-person national team, primarily working with the Executive Director.

Responsibilities

  • Respond to emails and manage the Executive Director's calendar.
  • Assist in note taking during meetings, summarizing next steps and action items.
  • Assist with tracking tasks and deadlines.
  • Organize and maintain electronic files.
  • Assist with mailing, shipping packages, and maintaining a small amount of inventory.
  • Manage travel reservations for team members.
  • Prepare and edit correspondence, presentations, reports, and memos.

Fundraising Support

  • Coordinate meeting scheduling with potential donors and stakeholders.
  • Draft and send tailored outreach emails to prospective donors.
  • Assist in tracking fundraising campaigns, monitoring progress, and reporting on outcomes.
  • Assist with donor recognition programs.
  • Help research potential donors, prepare call time sheets.
  • Send donation and grant acknowledgment letters.
  • Other duties as assigned by the Executive Director.

Qualifications

  • High school diploma, bachelor's degree preferred.

  • 1-3 years experience in administrative support and/or fundraising, preferably at a nonprofit environment.

Skills

  • Detail oriented with a strong ability to prioritize effectively.

  • Excellent written and verbal communication skills.

  • Excellent organizational skills and commitment to accuracy.

  • Proficiency in Google Suite, with the ability to learn new softwares (AirTable, CRM).

  • Experience with fundraising initiatives or donor communication is a plus.

  • Ability to occasionally lift and carry up to 35 pounds while shipping and managing inventory.

  • Drivers license preferred but not required.

Executive Director

20 - 30 hours per week, work in the Portland office 1 to 2 days per week. Potential for full time in the future.

$25 - $35 per hour depending on experience.

Send your resume and a cover letter detailing why you want to work with us as a PDF to Sean Tannehill at jobs@rankthevote.us.

We value diverse experiences and perspectives. We encourage you to apply even if you don't meet every qualification. If you believe you are a good fit for this role, we look forward to hearing from you!

Apply