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Fellowship Program Administrator Jobs in Virginia

APTA

Specialist, Accreditation

Alexandria, VA · On-site

$85K - $95K/yr

Responsible for communicating with residency and fellowship program administrators and educators regarding ABPTRFE accreditation procedures and standards, including responding to inquiries from ...

Mapta

Specialist, Accreditation

Alexandria, VA · On-site

$85 - $95/hr

Responsible for communicating with residency and fellowship program administrators and educators regarding ABPTRFE accreditation procedures and standards, including responding to inquiries from ...

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Fellowship Program Administrator information

What is a fellowship program administrator?

Fellowship Program Administrators are professionals who manage and oversee fellowship programs, ensuring they run smoothly and comply with accreditation and institutional requirements. They handle tasks such as coordinating recruitment, onboarding fellows, scheduling rotations, tracking evaluations, and maintaining program documentation. These administrators act as the primary point of contact between fellows, faculty, and institutional leadership, supporting both the educational and operational aspects of the program.

What are the key skills and qualifications needed to thrive as a fellowship program administrator, and why are they important?

To thrive as a Fellowship Program Administrator, you need strong organizational abilities, attention to detail, and experience in educational program management, often supported by a bachelor's degree in administration or a related field. Familiarity with database management systems, accreditation requirements, and scheduling software is typically required. Excellent communication, problem-solving skills, and the ability to manage multiple priorities make someone stand out in this role. These skills are crucial for ensuring program compliance, smooth operations, and effective support for fellows and faculty.

What are some common challenges faced by a fellowship program administrator, and how can they be addressed?

Fellowship Program Administrators often navigate challenges such as coordinating complex schedules, ensuring compliance with accreditation requirements, and managing communication among fellows, faculty, and institutional leadership. Staying organized with digital tools, maintaining clear documentation, and fostering open communication channels are effective strategies to address these challenges. Additionally, proactive planning and regular check-ins with stakeholders help anticipate issues before they become significant obstacles, ensuring the smooth operation of the fellowship program.

What is the difference between Fellowship Program Administrator vs Program Coordinator?

AspectFellowship Program AdministratorProgram Coordinator
CredentialsBachelor's degree often required; certifications in program management are a plusBachelor's degree typically required; relevant experience valued
Work EnvironmentNonprofit, academic, or research institutions managing fellowship programsVaries; nonprofit, educational, or corporate settings coordinating programs
Employer & Industry UsageCommon in academic, research, and nonprofit sectorsWidespread across various industries including education and nonprofit
Search & Comparison IntentOften searched by those interested in managing fellowship programsCompared for general program management roles

The Fellowship Program Administrator focuses specifically on managing fellowship programs, including application processes and participant support, often within academic or nonprofit sectors. Program Coordinators handle broader program activities across various industries. While both roles require organizational skills and relevant credentials, the Fellowship Program Administrator specializes in fellowship-specific tasks, making it distinct in scope and responsibilities.

What are popular job titles related to Fellowship Program Administrator jobs in Virginia?

For Fellowship Program Administrator jobs in Virginia, the most frequently searched job titles are:

What job categories do people searching Fellowship Program Administrator jobs in Virginia look for?

The top searched job categories for Fellowship Program Administrator jobs in Virginia are:

What cities in Virginia are hiring for Fellowship Program Administrator jobs?

Cities in Virginia with the most Fellowship Program Administrator job openings:

Fellowship Program Administrator jobs near you

Fellowship Program Coordinator

Childrens Hospital of The Kings Daughters

Norfolk, VA • On-site

$32.07 - $48.11/hr

Full-time

Posted 2 days ago

New

Children's Hospital Of The King's Daughters rating

7.4

Company rating: 7.4 out of 10

Based on 29 frontline employees who took The Breakroom Quiz

347th of 1,060 rated hospitals

Job description

  • GENERAL SUMMARY
    • The Fellowship Program Coordinator provides leadership and day to day management of educational and programmatic activities of the faculty, fellows and the program. They participate and provide information to accrediting committees to ensure compliance. Reports to the Director of Mental Health Service Line and is accountable to the Program Director for direct oversight.
  • ESSENTIAL DUTIES AND RESPONSIBILITIES
    • Manages appointment process for incoming trainees in coordination with appointment and credentialing processes in the Office of Graduate Medical Education and CHKD.
    • Establish and ensure compliance with program-specific credentialing requirements like registration, licensure and visas (e.g., BCLS, PALS, simulation training) in conjunction with the Office of Graduate Medical Education and assist in the completion of the program documents for the Office of Graduate Medical Education.
    • Manages all aspects of internal and external data bases including scheduling, duty hours tracking, procedure logs, GME Track, National Residency Matching Program (NPRMP) and current trainee and alumni records of the program.
    • Oversees completion of requirements for the Well-Being Index and Duty Hours.
    • Participates in the development of competency-based goals and objectives and curriculum documents.
    • Schedules and coordinates the teaching of the didactic and clinical conferences.
    • Staffs and actively participates in the Annual Program Evaluation (APE) Committee meetings, the Clinical Competency Committee, Program Self-Study process and attends the Virginia Residency Coordinators Statewide meetings. Participates and reports out to committees as required. Enters committee milestones evaluations into appropriate accreditation systems.
    • Organizes annual meeting for leadership and the educational site director at each participating institution. Prepares and updates Program Letter of Agreement with all participating sites if major program change occurs at meetings.
    • Assists program director in the development of program evaluations measuring trainee and faculty performance, content of educational assignments and the overall program including the APE process.
    • Administers the scheduling, evaluation process through New Innovations Residency Suites and ensures evaluations are competency based and completed at the end of the education assignment or other designated due date.
    • Oversees the planning and implementation of required faculty development activities, including development of tools to educate faculty on the ACGME core competencies or other accrediting bodies, and ensuring faculty include the competencies in teaching sessions.
    • Tracks and documents faculty attendance at professional development activities and updates CV’s into ACGME ADS.
    • Maintains educational files for all current trainees and for alumni.
    • Coordinates distribution of alumni follow-up surveys and summarize the data for the PEC.
    • Maintains and submits financials to the Office of Business Management
    • Processes reimbursement requests and tracks leave.
    • Develops and maintains trainee schedules, including annual rotation schedules, call schedules, and clinical schedules. Communicates schedules to participating institutions.
    • Advises and counsels trainees concerning specialty board educational requirements and makes adjustments to schedules to ensure compliance.
    • Performs other duties as assigned.
  • LICENSES AND/OR CERTIFICATIONS
    • Certification through the Training Administrators of Graduate Medical Education (TAGME) must be obtained within the first two years of employment.
  • MINIMUM EDUCATION AND EXPERIENCE REQUIREMENTS
    • Bachelor’s Degree required.
    • One year of experience in administration and/ or office management.
    • Experience in an academic health care setting is preferred.
    • Excellent organizational skills, an ability to multi-task, and prioritize competing priorities, work independently, and meet important deadlines.
    • Requires ability to manage time and resources to ensure assignments are completed accurately and deadlines are met. Meets attendance/punctuality requirements.
    • Requires ability to adapt to changing work environments, work priorities, and organizational needs with enthusiasm and energy.  Takes independent action to address and resolve problems.
    • Requires ability to calculate figures and amounts such as discounts, interest, proportions and percentages. Ability to track trends in recruitment, graduation, and other training activities. . Requires critical thinking skills, decisive judgment and the ability to work with minimal supervision.
    • Proficiency with Microsoft Office applications (Word, Excel, Access, Power Point) and the ability to learn new electronic systems such as New Innovations Residency Suites and the Accreditation Council for Graduate Medical Education (ACGME) Accreditation Data System (ADS).
  • WORKING CONDITIONS
    • Expected to work in a patient care environment with minimal exposure to environmental hazards such as, but not limited to, excessive noise, dust, or extremes in temperatures. Exposure to communicable diseases and moderately adverse working conditions due to the need to perform certain patient care activities can be expected.
  • PHYSICAL REQUIREMENTS
    • Click here to view physical requirements.

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