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Fellowship Program Administrator Jobs in Virginia

shrm

Specialist, Foundation Programs

Alexandria, VA

... grants, awards, mentorship, fellowship, and mental health support; and * Helping employers ... other Program leads to administer and evaluate SHRM Foundation's programming. The Specialist ...

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STR

Senior Procurement Administrator

Arlington, VA · On-site

$93K - $117K/yr

Align with program teams and Contracts & Supply Chain leadership to develop and present strategic ... We can't do it alone, though - we need fellow trailblazers. If you are one, join our team and help ...

STR

Senior Procurement Administrator

Arlington, VA · On-site

$93K - $117K/yr

Align with program teams and Contracts & Supply Chain leadership to develop and present strategic ... We can't do it alone, though - we need fellow trailblazers. If you are one, join our team and help ...

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Fellowship Program Administrator information

What is a fellowship program administrator?

Fellowship Program Administrators are professionals who manage and oversee fellowship programs, ensuring they run smoothly and comply with accreditation and institutional requirements. They handle tasks such as coordinating recruitment, onboarding fellows, scheduling rotations, tracking evaluations, and maintaining program documentation. These administrators act as the primary point of contact between fellows, faculty, and institutional leadership, supporting both the educational and operational aspects of the program.

What are the key skills and qualifications needed to thrive as a fellowship program administrator, and why are they important?

To thrive as a Fellowship Program Administrator, you need strong organizational abilities, attention to detail, and experience in educational program management, often supported by a bachelor's degree in administration or a related field. Familiarity with database management systems, accreditation requirements, and scheduling software is typically required. Excellent communication, problem-solving skills, and the ability to manage multiple priorities make someone stand out in this role. These skills are crucial for ensuring program compliance, smooth operations, and effective support for fellows and faculty.

What are some common challenges faced by a fellowship program administrator, and how can they be addressed?

Fellowship Program Administrators often navigate challenges such as coordinating complex schedules, ensuring compliance with accreditation requirements, and managing communication among fellows, faculty, and institutional leadership. Staying organized with digital tools, maintaining clear documentation, and fostering open communication channels are effective strategies to address these challenges. Additionally, proactive planning and regular check-ins with stakeholders help anticipate issues before they become significant obstacles, ensuring the smooth operation of the fellowship program.

What is the difference between Fellowship Program Administrator vs Program Coordinator?

AspectFellowship Program AdministratorProgram Coordinator
CredentialsBachelor's degree often required; certifications in program management are a plusBachelor's degree typically required; relevant experience valued
Work EnvironmentNonprofit, academic, or research institutions managing fellowship programsVaries; nonprofit, educational, or corporate settings coordinating programs
Employer & Industry UsageCommon in academic, research, and nonprofit sectorsWidespread across various industries including education and nonprofit
Search & Comparison IntentOften searched by those interested in managing fellowship programsCompared for general program management roles

The Fellowship Program Administrator focuses specifically on managing fellowship programs, including application processes and participant support, often within academic or nonprofit sectors. Program Coordinators handle broader program activities across various industries. While both roles require organizational skills and relevant credentials, the Fellowship Program Administrator specializes in fellowship-specific tasks, making it distinct in scope and responsibilities.

What are popular job titles related to Fellowship Program Administrator jobs in Virginia?

For Fellowship Program Administrator jobs in Virginia, the most frequently searched job titles are:

What job categories do people searching Fellowship Program Administrator jobs in Virginia look for?

The top searched job categories for Fellowship Program Administrator jobs in Virginia are:

What cities in Virginia are hiring for Fellowship Program Administrator jobs?

Cities in Virginia with the most Fellowship Program Administrator job openings:

Fellowship Program Administrator jobs near you

Application Administrator

Hampton Roads Transit

Norfolk, VA • On-site

$85K - $111K/yr

Full-time

Re-posted 28 days ago

Hampton Roads Transit rating

6.0

Company rating: 6.0 out of 10

Based on 5 frontline employees who took The Breakroom Quiz

90th of 99 rated public transport

Job description

Hampton Roads Transit is looking for dynamic, customer service oriented, and energetic people to become part of a committed team providing excellent and effective public transportation to the Hampton Roads region. We offer unmatched benefits and competitive wages in a stimulating and rewarding environment.
Salary Range: $85,409 - $111,031
Essential Job Functions:
(Duties listed are not intended to be all inclusive nor to limit duties that might reasonably be assigned.)
  • Work with Application Services team, primarily in the functional and technical support of Trapeze EAM System; assist with other ITS systems like HASTUS and TransitMaster.
  • Coordinates technical resources, information, and activities for EAM business processes.
  • Liaison as a functional analyst between EAM system users and Application Services Team.
  • Analyze and maintain the workflows established for various teams in EAM system documenting modifications as needed.
  • Provide technical support in creation of ad-hoc reports and search customizations.
  • Document, resolve, and ensure proper follow-up to closure of issues.
  • Manage data load templates and perform bulk data loads as needed.
  • Work with system vendors to resolve issues as needed.
  • Manage application users and user role profiles.
  • Maintain plans and processes to ensure system availability.
  • Collaborate with network and server infrastructure teams when troubleshooting issues.
  • Provide recommendations to Application Services team on departmental needs related to applications for additional training, report customizations, system enhancements, upgrades, etc.
  • Maintain current knowledge of relevant technologies.
  • Monitor application performance and integrations.
  • Assist in evaluating proposals for new implementations, changes, and upgrades.
  • Collaborate with Application Services and other teams in activities associated with system implementation, maintenance, and upgrade activities.
  • Develop an in-depth knowledge of public transportation definitions and terminology by utilizing various resources like APTA, TCRP, FTA, and NTD.
  • Maintain records created and received in compliance with the Hampton Roads Transit Records Management Policy and Procedures.
  • Performs on-call duties on rotation schedule as per established policies.
  • Performs all other related duties as required.

Required Knowledge, Abilities and Skills Essential to Job Functions:
  • Strong analytical and problem-solving skills and excellent computer skills required.
  • Strong communication and interpersonal skills are essential.
  • Working knowledge of enterprise applications, databases, terminology, processes, and an understanding of software application system concepts.
  • An understanding of transit scheduling concepts and operations dispatch functions is strongly desired.
  • Direct experience administering transit-specific applications such as HASTUS, TransitMaster, and Enterprise Asset Management System is strongly desired.
  • Experience using GIS/mapping programs such as ESRI ArcGIS, MapInfo, and geospatial analysis functions desired; experience administering ESRI applications preferred.
  • Experience using Crystal Reports, MS Excel and other report generation tools is desired.
  • Knowledge of SQL.
  • Ability to work independently and use good judgment in decisions affecting application administration.

Required Software Knowledge and Skills Essential to Job Functions:
Proficiency in using computer systems and the listed software applications associated with performance of assigned work is essential. Basic problem-solving skills associated with software applications used is expected.
Software applications:
HASTUS, CAD/AVL (Computer Aided Dispatch and Automated Vehicle Location), Enterprise Asset Management, Crystal Reports
Safety Responsibility:
Perform all job duties and responsibilities in a safe manner to protect self, fellow employees, and the public from injury or harm. Promote safety awareness and follow safety procedures and policies. Take an active part in reporting unsafe conditions and any hazards within the workplace to their Supervisor, Manager and/or the Safety Department.
Training and/or Education:
BS in Computer Science, Systems Engineering, Information Systems or Related Field.
Required Experience:
Previous work experience in applications administration with emphasis on supporting transit specific applications such as HASTUS, TransitMaster, and Trapeze EAM. A background in transit scheduling/planning/operations, information technology or intelligent transportation systems strongly preferred.
Licenses or Certificates:
Possess a valid Driver's License. Acquire a Virginia Driver's License within 60 days after the date of hire (in instances when an out of state license is not the applicant's current state of residence).
Special Requirements:
This position is classified as essential personnel.
FLSA Status:
Exempt
Physical Demands:
The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.
Unusual Demands:
The work environment characteristics described here are representative of those an employee encounters while performing the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions. Work involves meeting multiple demands on a timely basis. Duties may require some seasonal overtime. The nature of the job may require providing assistance to Enterprise Application users (primarily by phone, but occasionally in person) in the evenings and on weekends.
Exempt
HRT is proud to be an Equal Opportunity Employer. If you need reasonable accommodations to complete the HRT employment application and/or the interview, contact HRT Human Resources at (757) 222-6000 or email careers@hrtransit.org.

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