The Residency Program Administratoris responsible forthe day-to-day coordination of theMAHECResidency and Fellowship Programs.The Program Administrator provides knowledge andexpertiseto support the ...
The Residency Program Administratoris responsible forthe day-to-day coordination of theMAHECResidency and Fellowship Programs.The Program Administrator provides knowledge andexpertiseto support the ...
Speech Therapy Program Administrator Plan and administer a speech therapy program for patients ... Fellowship Year (CFY). Licensed in the state where practicing. * Prior experience in speech ...
Speech Therapy Program Administrator Plan and administer a speech therapy program for patients ... Fellowship Year (CFY). Licensed in the state where practicing. * Prior experience in speech ...
... Administrator. Main responsibilities include: * Stewardship of the Division's core values and the ... Championing the educational mission and ensuring the fellowship program is a divisional priority;
... Administrator. Main responsibilities include: * Stewardship of the Division's core values and the ... Championing the educational mission and ensuring the fellowship program is a divisional priority;
... Administrator. Main responsibilities include: * Stewardship of the Division's core values and the ... Championing the educational mission and ensuring the fellowship program is a divisional priority;
... Administrator. Main responsibilities include: * Stewardship of the Division's core values and the ... Championing the educational mission and ensuring the fellowship program is a divisional priority;
$124.25 - $164/hr
... Administrator is accountable for the administrative team supporting the hospitalist program, leads ... Fellow of American College of Healthcare Executives (ACHE) SKILLS AND ABILITIES * Demonstrates the ...
$124.25 - $164/hr
... Administrator is accountable for the administrative team supporting the hospitalist program, leads ... Fellow of American College of Healthcare Executives (ACHE) SKILLS AND ABILITIES * Demonstrates the ...
Human Resources Administrator Senior (Temp) To administer human resources related programs and ... fellows, students, contract employees, visiting scientists, and international faculty/staff ...
Human Resources Administrator Senior (Temp) To administer human resources related programs and ... fellows, students, contract employees, visiting scientists, and international faculty/staff ...
... Administrator and is reviewed for achievement of the key responsibilities and job performance ... Trains faculty, resident/fellows, and staff on the use of software and on-line databases.
... Administrator and is reviewed for achievement of the key responsibilities and job performance ... Trains faculty, resident/fellows, and staff on the use of software and on-line databases.
... Administrator and is reviewed for achievement of the key responsibilities and job performance ... Trains faculty, resident/fellows, and staff on the use of software and on-line databases.
... Administrator and is reviewed for achievement of the key responsibilities and job performance ... Trains faculty, resident/fellows, and staff on the use of software and on-line databases.
... Administrator and is reviewed for achievement of the key responsibilities and job performance ... Trains faculty, resident/fellows, and staff on the use of software and on-line databases.
... Administrator and is reviewed for achievement of the key responsibilities and job performance ... Trains faculty, resident/fellows, and staff on the use of software and on-line databases.
Graduate Medical Education (GME) Program Coordinator II - PE Internal Medicine-Education - Universit
AL · On-site
... Administrator and is reviewed for achievement of the key responsibilities and job performance ... Trains faculty, resident/fellows, and staff on the use of software and online databases.
Graduate Medical Education (GME) Program Coordinator II - PE Internal Medicine-Education - Universit
AL · On-site
... Administrator and is reviewed for achievement of the key responsibilities and job performance ... Trains faculty, resident/fellows, and staff on the use of software and online databases.
Graduate Medical Education (GME) Program Coordinator II - PE Internal Medicine-Education - Univer...
Mobile, AL · On-site
... Administrator and is reviewed for achievement of the key responsibilities and job performance ... Trains faculty, resident/fellows, and staff on the use of software and online databases.
Graduate Medical Education (GME) Program Coordinator II - PE Internal Medicine-Education - Univer...
Mobile, AL · On-site
... Administrator and is reviewed for achievement of the key responsibilities and job performance ... Trains faculty, resident/fellows, and staff on the use of software and online databases.
Graduate Medical Education (GME) Program Coordinator II - PE Internal Medicine-Education - Univer...
Mobile, AL · On-site
... Administrator and is reviewed for achievement of the key responsibilities and job performance ... Trains faculty, resident/fellows, and staff on the use of software and online databases.
Graduate Medical Education (GME) Program Coordinator II - PE Internal Medicine-Education - Univer...
Mobile, AL · On-site
... Administrator and is reviewed for achievement of the key responsibilities and job performance ... Trains faculty, resident/fellows, and staff on the use of software and online databases.
To administer human resources related programs and projects for faculty, staff and trainees within ... fellows, students, contract employees, visiting scientists, and international faculty/staff ...
To administer human resources related programs and projects for faculty, staff and trainees within ... fellows, students, contract employees, visiting scientists, and international faculty/staff ...
The coordinator serves as the primary administrator of the Edmundite Missions New Mothers Program ... Coordinate monthly Forwards Fellowship case management and resource allocation. * Coordinate any ...
Quick apply
The coordinator serves as the primary administrator of the Edmundite Missions New Mothers Program ... Coordinate monthly Forwards Fellowship case management and resource allocation. * Coordinate any ...
The coordinator serves as the primary administrator of the Edmundite Missions New Mothers Program ... Coordinate monthly Forwards Fellowship case management and resource allocation. * Coordinate any ...
Quick apply
The coordinator serves as the primary administrator of the Edmundite Missions New Mothers Program ... Coordinate monthly Forwards Fellowship case management and resource allocation. * Coordinate any ...
The coordinator serves as the primary administrator of the Edmundite Missions New Mothers Program ... Coordinate monthly Forwards Fellowship case management and resource allocation. * Coordinate any ...
Quick apply
The coordinator serves as the primary administrator of the Edmundite Missions New Mothers Program ... Coordinate monthly Forwards Fellowship case management and resource allocation. * Coordinate any ...
... with HM Fellow EXPERIENCE * Three years of experience related to business or healthcare ... administrators and peers and a variety of audiences * Ability to work autonomously on multiple ...
... with HM Fellow EXPERIENCE * Three years of experience related to business or healthcare ... administrators and peers and a variety of audiences * Ability to work autonomously on multiple ...
EDUCATION COORDINATOR (HUNTSVILLE, AL)
Huntsville, AL · On-site
$19.80 - $25.75/hr
... fellowship programs). To maintain records, schedules and program information. To perform general ... Provides office support as needed for faculty program directors, education administrator and ...
EDUCATION COORDINATOR (HUNTSVILLE, AL)
Huntsville, AL · On-site
$19.80 - $25.75/hr
... fellowship programs). To maintain records, schedules and program information. To perform general ... Provides office support as needed for faculty program directors, education administrator and ...
... with HM Fellow EXPERIENCE * Three years of experience related to business or healthcare ... administrators and peers and a variety of audiences * Ability to work autonomously on multiple ...
... with HM Fellow EXPERIENCE * Three years of experience related to business or healthcare ... administrators and peers and a variety of audiences * Ability to work autonomously on multiple ...
Heersink School of Medicine-Director, Division of Pulmonary, Allergy, and Critical Care-Medicine
Birmingham, AL · On-site
... Administrator. Main responsibilities include: * Stewardship of the Division's core values and the ... Maintenance and development of excellent fellowship programs that attract physicians of diverse ...
Heersink School of Medicine-Director, Division of Pulmonary, Allergy, and Critical Care-Medicine
Birmingham, AL · On-site
... Administrator. Main responsibilities include: * Stewardship of the Division's core values and the ... Maintenance and development of excellent fellowship programs that attract physicians of diverse ...
Fellowship Program Administrator information
What is a fellowship program administrator?
Fellowship Program Administrators are professionals who manage and oversee fellowship programs, ensuring they run smoothly and comply with accreditation and institutional requirements. They handle tasks such as coordinating recruitment, onboarding fellows, scheduling rotations, tracking evaluations, and maintaining program documentation. These administrators act as the primary point of contact between fellows, faculty, and institutional leadership, supporting both the educational and operational aspects of the program.
What are the key skills and qualifications needed to thrive as a fellowship program administrator, and why are they important?
To thrive as a Fellowship Program Administrator, you need strong organizational abilities, attention to detail, and experience in educational program management, often supported by a bachelor's degree in administration or a related field. Familiarity with database management systems, accreditation requirements, and scheduling software is typically required. Excellent communication, problem-solving skills, and the ability to manage multiple priorities make someone stand out in this role. These skills are crucial for ensuring program compliance, smooth operations, and effective support for fellows and faculty.
What are some common challenges faced by a fellowship program administrator, and how can they be addressed?
Fellowship Program Administrators often navigate challenges such as coordinating complex schedules, ensuring compliance with accreditation requirements, and managing communication among fellows, faculty, and institutional leadership. Staying organized with digital tools, maintaining clear documentation, and fostering open communication channels are effective strategies to address these challenges. Additionally, proactive planning and regular check-ins with stakeholders help anticipate issues before they become significant obstacles, ensuring the smooth operation of the fellowship program.
What is the difference between Fellowship Program Administrator vs Program Coordinator?
| Aspect | Fellowship Program Administrator | Program Coordinator |
|---|---|---|
| Credentials | Bachelor's degree often required; certifications in program management are a plus | Bachelor's degree typically required; relevant experience valued |
| Work Environment | Nonprofit, academic, or research institutions managing fellowship programs | Varies; nonprofit, educational, or corporate settings coordinating programs |
| Employer & Industry Usage | Common in academic, research, and nonprofit sectors | Widespread across various industries including education and nonprofit |
| Search & Comparison Intent | Often searched by those interested in managing fellowship programs | Compared for general program management roles |
The Fellowship Program Administrator focuses specifically on managing fellowship programs, including application processes and participant support, often within academic or nonprofit sectors. Program Coordinators handle broader program activities across various industries. While both roles require organizational skills and relevant credentials, the Fellowship Program Administrator specializes in fellowship-specific tasks, making it distinct in scope and responsibilities.
What job categories do people searching Fellowship Program Administrator jobs in Alabama look for?
The top searched job categories for Fellowship Program Administrator jobs in Alabama are:
What cities in Alabama are hiring for Fellowship Program Administrator jobs?
Cities in Alabama with the most Fellowship Program Administrator job openings:
Residency Program Administrator, Rural Track Program- Boone, North Carolina
Full-time
Re-posted 25 days ago
Mountain Area Health Education Center rating
7.6
Based on 7 frontline employees who took The Breakroom Quiz
Job description
JOB SUMMARY:
The Residency Program Administratoris responsible forthe day-to-day coordination of theMAHECResidency and Fellowship Programs.The Program Administrator provides knowledge andexpertiseto support the Program Director in the management of all resident educational and professional experiences and to ensure program accreditation and sustainability. This position is located in Boone & Linville, North Carolina and requires regular attendance in the office in these locations, with the availability to travel to Asheville for team meetings and trainings.
This position supports the Linville Psychiatry, General Surgery Rural Track and Family Medicine Programs in Boone & Linville, North Carolina.
SPECIFIC RESPONSIBILITIES:
Accreditation and Compliance Leadership
ACGME Standards Oversight:Ensure adherence to ACGME Institutional, Core, and Program Requirements, interpreting and implementing policies tomaintainaccreditation status.
Regulatory Compliance:Monitorand report on licensure requirements with the North Carolina Medical Board and DEA, ensuringtimelyrenewals and compliance.
Residency Management Systems:Maintainproficiencyin residency management software such as New Innovations,MyTipReport, Med Scheduler, and Smartsheet, ensuringaccuratedata entry and reporting.
Program Administration and Support
Resident Support:Assist Program Directors in managing residents experiencing personal, educational, or professional challenges, including probation and termination processes, with confidentiality and professionalism.
Evaluation Management:Oversee the resident evaluation process, ensuring compliance with ACGME requirements andmaintaininghigh standardsof feedback and assessment.
Curriculum Development:Collaborate with faculty to develop and update didactic curricula, aligning with ACGME competencies and resident needs.
Program Documentation:Annually update and distribute program manuals, advising residents on policies and procedures.
Committee Coordination and Meeting Management
Committee Leadership:Organize and schedule critical departmental planning committee meetings, including PEC, CCC, Scheduling Improvement/CQI workgroups, APE, Resident/Faculty Meetings, Advisor meetings, and Resident Committees.
Milestone Tracking:Coordinate semi-annual Clinical Competency Committee reviews, preparing materials,facilitatingmeetings, and submitting milestone data to the ACGME.
Operational and Logistical Support
Administrative Tasks:Manage daily clerical tasks, including scanning, faxing, and sending out meeting reminders.
Event Coordination:Manage room reservations for all program meetings, vehicle reservations, and program activities usingEventManagement System (EMS).
Scheduling Collaboration:Collaborate with multiple GME Program Coordinators/Administrators and faculty schedulers to schedule TY/Addiction residents for required rotations, courses, and exams.
Site Visit Preparation and Documentation
Site Visit Readiness:Participatein the preparation of the department, faculty, and residents for ACGME site visits, ensuring all documentation is current and accessible.
Data Management:Maintainup-to-date contact information for all outside attending faculty, lecturers, and residents, ensuring accuracy in residency management systems.
Educational and Simulation Activities
Conference Management:Manage weekly didactics conferences in conjunction with the Program Evaluation Committee, planning, developing, andmaintainingthe conference schedule.
Simulation Activities:Organize and plan simulation-based training sessions, including Procedure Rodeos, Mock Codes, and Simulation Lab activities.
Certification Coordination:Arrange ACLS, BLS, PALS training courses and follow-up review sessions for all residents.
Financial Oversight and Resource Management
Budget Management:Manage and track GME Program Educational Funds, Faculty Timesheets, Graduation Costs, Orientation Costs, and other programmatic funding as needed.
Procurement:Act as a purchasing agentutilizingWorkday's procurement process to purchase materials for the GME department and support other GME programs as directed.
Reimbursement Processing:Process reimbursement requests, pay bills associated with the program's activities, andmaintain/tracks residents' CME Funds.
Recruitment and Onboarding
Recruitment Strategy:Ensure the Residency Program hasestablishedrecruitment policies and procedures.
Recruitment Administration:Organize and administer activities related to the recruitment season, including assessing ERAS online applications, planning interview schedules, and coordinatinglogistics.
Onboarding:Manage the onboarding process for new residents and fellows, ensuring all documentation is completed and compliance requirements are met.
Scheduling and Rotation Management
Schedule Development:Develop, coordinate, andmaintaincomplex schedules for residents' rotations, ensuring alignment with educational goals and compliance with duty hour regulations.
Scheduling Accuracy:Maintainand manage the accuracy of scheduling, rotations, and curriculum in residency management systems.
Leave Management:Process leave requests (vacation, floater holidays, and sick leave), ensuring proper communication and coverage in the absence of a resident.
This role description is a general description of the essential job functions.It is not intended to describe all the duties theResidency Program Administratormay perform.
KEY COMPETENCIES:
Communication Skills
Effectively and respectably communicate with other individuals, whether it be a colleague, patient, or patient's family member and appropriatelyenumerateinformation in a manner easily understood by all parties. We do this to foster a culture of understanding between all parties, especially in complex anddifficult situations, toultimately providethe best care possibletoour patients and their families.
Decision Making
Ability to make the mostappropriate decisionin a givensituation and thentakingthe next steps to ensureappropriateandtimelycompletion. This requires conflict resolution skills, critical thinking skills, confidencein your ability to make the right decision in most situations. This also includesabilityto prioritize your workday appropriately to ensure the most important tasks are completed on time.
HealthCare Knowledge
Having the drive to keep yourself abreast and up to date on the new breakthroughs in your area of expertise and communicating them to the rest of the team, as appropriate.This also includes keeping up with your licensure and yearly training requirements within yourareaexpertisealong with MAHEC'sorganizational training. Finally, the ability to apply the depth of knowledgemaintainedand gained through this process in real life scenarios asappropriate.
Interpersonal Skills
Showing the ability to meetdifficult situationswith grace, professionalism, and understanding. Within your area of expertise, showing respect and showing empathy where appropriate with your colleagues, patients, and their family at all times, even whenitsmost difficult to do so. This is done, in part, by effective listening, being your authentic self, showing responsibility and dependability, and being patient with others.
Organizational Values
Adherence to MAHEC's founding principles and incorporating them every day. This includes, among others, having integrity and accountability, reverence for other cultures andequitablepractices,abilityto managechange, and displaying a clear understanding of organizational dynamics. Doing these things creates a culture where people want to dothebest for each other and gives personal ownership towards the goal of helping people in their time of need.
Problem Solving
Having an analytical mind and ability to work autonomously to solve complex problems that may arise. The wherewithal to think logically through a difficult problem and come toan appropriate resolutionfor a given issue. This helps to drive continuous improvement by thinkingthroughwhere we can improve in a novel way. Measures success by understanding where we are currently and where we want to go and then applying thosenew ideasto affect positive change.
SPECIFIED SKILLS
COMPUTER
Proficient in MS Word, MS Excel, and MS PowerPoint.
FOREIGN LANGUAGE
Not Applicable.
OTHER
Ability to prepare documents and correspondence in support of programs.
Ability to effectively present information in one-on-one and group situationsrequired.
PHYSICAL DEMANDS
Physical Demands: Light- Moderate energy level: Lift and carry 25 - 35lbs, Push/Pull 50 - 100lbs(empty bed, stretcher, etc.)
Physical Activity: Frequent (34 - 66% of Workday)
SUPERVISORY RESPONSIBILITIES:
May directly supervise a residency program coordinator.
EDUCATION AND EXPERIENCE
MINIMUM QUALIFICATIONS:
Anycombination of trainingand experience equivalent to abachelor's degree in office administration, business, healthcare management, education, or other related degree andthreeyears of work experience in a residency program, academic setting,graduate medical education, orhealth care organizationrequired.
PREFERRED QUALIFICATIONS:
Knowledge or experience with ACGME, ABFM, and other accrediting and regulatory bodies that affect resident education and training.
Familiarity with medical anatomy and terminology.
REQUIRED LICENSES:
Not Applicable.
SCHEDULE:
Regular attendance on-site is an essential function of this position. Typical business hours are Monday - Friday, 8:00 am to 5:00 pm (or flexed to best meet the needs of the clients and/or the Division);40 hoursper workweek; weekend, holiday, or evening coverage is occasionallyrequired. Work hours will need to be flexiblein order torespond to special work assignments, or evening activities, as requested by the team leader.
POSITION COMPENSATION:
$70,000, full time + full benefits available
At MAHEC, we strive to equip all team members with Total Rewards (pay + benefits) to honor their service, support their health, manage their financial security, build their career, and thrive.
All MAHEC employees and learners will be required to receive the Flu vaccine or have an approved exemption.
MAHEC Talent Management is located at 121 Hendersonville Road, Asheville, NC 28803. Equal Opportunity Employer.
MAHEC is a qualifying employer for the Public Service Loan Forgiveness (PSLF) Program. Employees who meet federal requirements may be eligible to have remaining student loan balances forgiven after 10 years of qualifying payments while working full-time at MAHEC.
If you are interested in this role, and you have related experience and qualifications, we encourage you to apply or reach out to AskTalent@mahec.net for support in your job search process. You could be the talent we are seeking for this or other opportunities.
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Pay
Benefits
Hours and flexibility
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About Mountain Area Health Education Center
Sourced by ZipRecruiter
Industry
Health care and social assistance
Company size
201 - 500 Employees
Headquarters location
Asheville, NC, US
Year founded
1974