External Operations Manager Jobs in Colton, CA (NOW HIRING)

REPORTS TO:  Operations Manager or Senior Project Manager
FLSA Status: Exempt

Position Summary

The Project Manager will provide overall management direction to single or multiple projects, establish project objectives and policies, maintain liaison with prime client contracts, and monitor construction and financial activities through administrative direction of on-site construction manager. In addition, the Project Manager will establish and review priorities for the Project Engineer. The Project Manager is ultimately responsible for completing each project on time, within budget, and satisfying the customer.

Duties & Responsibilities

• Analyze projects to determine scope, schedule requirements, and coordinate with Purchasing and Installation on priorities to effectively bring project within budget and on schedule.
• Attend Purchasing update meetings for new projects and assist the Purchasing Department as necessary.  Pursue to resolution all Vendor Contracts, Bond and Insurance Certificates.
• Expedite, review, and provide “Quality Control” on shop drawings and submittals.
• Effectively analyze projects to:
• Estimate overruns and/or under-runs and omissions related to the Job Cost.
• Verify field dimensions, backing locations and mechanical/electrical rough-ins.
• Timely release of approved materials to suppliers and manufacturers.
• Expedite material deliveries and shortages.
• Verify job readiness and coordinate installation of materials to allow installation to progress in an orderly and timely fashion. 
• Review, code, and return invoices to Accounting.
• Initiate and respond to daily correspondence, customers, suppliers and Corporate Office.
• Update ISEC Project Control/Document Control System as necessary. Include Operations Manager on significant changes.
• Coordinate with in-house Logistics Department regarding long-haul deliveries. 
• Review, issue and update Installation Manpower Schedules and Sequence of Operations
• Prepare, submit, obtain approval, verify and track billings until payment is received. 
• Price and process change order proposals and coordinate with Estimating Department when required. 
• Prepare, update and issue Cost to Complete Reports on a weekly basis.
• Set up cost projections for all projects managed and update monthly.
• Read, understand and follow master operating agreements with all vendors and Kewaunee Dealer Agreement.  Process Request for Direction as needed.
• Participate with other Division personnel in establishing and attaining goals for the Division to develop new methods and ideas to improve ISEC performance.
• Promote ISEC and maintain strong relationships with suppliers, manufactures, general contractors, owners and architects.

Safety Responsibilities

Manage and implement ISEC Safety requirements:

• Promote a positive atmosphere for safety excellence committed to the Safety Promise.
• Coach employees who need improvement and assign work to only those employees trained and qualified to perform the task.
• Ensure all recognized safety deficiencies are promptly corrected.
• Report all injuries and incidents to Managers and Safety Department.
• Planning and coordinating deliveries to the job following safe and best practices.

Other Duties

Please note that this job description is not designed to cover or contain a comprehensive listing or activities, duties or responsibilities that are required of the employee for this job.  Duties, responsibilities and activities may change at any time with or without notice.

Customer Service Skills:

• Demonstratescommitment to deliver outstandingservice– both with internal and external customers 
• Takes ownership to personally resolve customer problems (or find someone who can) 
• Listens well, asks clarifying questions, and checks for agreement with customers 
• Committed to following-up with customers in all instances in a timely manner 
• Strong sense of accountability - ensures that you will do what you say that you are going to do 
• Creates a personal connection with customers – smiles, warm greetings, acts friendly and respectful 
• Positive attitude 

Preferred Qualifications (in addition to minimum qualifications)

Education/Experience

• Bachelor’s degree in a related field

Minimum Qualifications 

• 7+ years of experience
• Meets all Minimum Qualifications of Project Manager I and II, in addition to the following:

Knowledge, Skills and Abilities

• Manages full project scope, including field coordination, scheduling and employee oversight. Provides leadership
• Executes high level strategies, resulting in successful and profitable projects
• Builds and maintains strong relationships with internal and external customers, supply chain and vendors
• Advanced knowledge of entitlement and contractual requirements
• Advanced financial acumen – cashflow, cost projects, job cost, billing projections
• Advanced knowledge and understanding of ISEC products, services, processes and projects
• Exposure to multiple or larger projects with increased scope and complexity
• Independent decision making; drives the job from start to completion
• Fully autonomous in position
• Directs activities; offers recommendations and solutions
• Demonstrates a high degree of creativity, foresight and mature judgement in anticipating and solving issues
• Assist in development/mentoring of Level 1 & 2; may have multiple direct reports
• May assist with hiring