Expense Analyst Jobs in California (NOW HIRING)

This role requires a proactive leader who brings both operational discipline and a continuous improvement mindset. As the internal SME for Concur, you will lead enhancements, integrations (including Workday and CRM systems), and process automation, while ensuring a compliant and user-friendly T&E experience. You will also play a key role in launching a formalized travel program and managing our corporate card operations. You’ll collaborate regularly with Legal, Compliance, Accounting, Commercial, and IT teams, and provide consistent and transparent reporting to senior leadership. Reporting to the Assistant Director, Accounting Operations (AP and T&E), and based in our Palo Alto office, this role will support the Financial Reporting and Corporate Accounting team’s objective of timely month‑end close and accurate, compliant expense reporting in alignment with internal controls and external regulations.

Lead and develop a high‑performing T&E team, including an Assistant Manager and three offshore specialists.

Establish operational excellence through strong processes, controls, and stakeholder support.

Develop scalable operational processes to support rapid organizational growth while maintaining compliance and service quality.

Establish, monitor, and report on key performance indicators (KPIs) related to expense processing timelines, policy compliance, employee satisfaction, corporate card delinquency, and operational efficiency.

Regulatory Compliance (Stark Law & Beyond): Ensure full compliance with Stark Law and other applicable healthcare regulations governing spend on HCPs (healthcare professionals).

Deliver weekly T&E data extracts to support Stark reporting and audit readiness.

Partner closely with Compliance and Legal teams to ensure all processes align with industry standards.

Concur Systems Ownership: Serve as the SAP Concur SME, responsible for platform administration, configuration, workflow automation, reporting, integrations, and continuous system optimization.

Manage key integrations and future platform capabilities (including Workday, CRM platforms such as Salesforce and Veeva, and travel‑related solutions) to ensure accurate reporting, compliance and financial reconciliation.

Drive enhancements that increase automation, accuracy, and scalability of T&E processes.

Policy Governance & Execution: Maintain and enforce global T&E policies in alignment with internal controls and compliance requirements.

Monitor adherence, identify trends in policy violations, and lead corrective action plans.

Travel Program Development: Design and implement a global travel program, including travel management company (TMC) selection, vendor governance, traveler safety protocols, preferred supplier programs, and travel policy administration.

Align travel tools and booking solutions to enhance visibility, compliance, and traveler satisfaction.

Corporate Card Management: Manage relationships with card providers and support ongoing program optimization.

Produce monthly past‑due reporting and collaborate with department leaders for timely resolution.

Reporting & Insights: Deliver actionable dashboards and reports related to Stark Law compliance, expense policy violations, delinquent corporate card accounts, and spend trends by business unit, region, or HCP.

Use data insights to propose and implement cost control or efficiency strategies.

Accounting & Month‑end Close: Partner with Accounting and Finance teams to support month‑end and quarter‑end close activities.

Review and validate cash‑related journal entries associated with employee expense reimbursements and travel transactions.

Investigate and resolve reconciling items in a timely manner.

Support internal and external audit requests related to travel and expense transactions and controls.

High employee satisfaction with T&E support. Timely expense reimbursement and corporate card administration. Strong compliance with travel, expense, and HCP spend policies. Successful internal and external audit outcomes. Accurate and timely month‑end close support. Effective management of offshore operations and service levels. Reduced travel spend through data‑driven policy improvements. Continuous improvement and automation within Concur.

7+ years of progressive experience in T&E operations, compliance, financial systems, or related operational leadership roles within the healthcare, diagnostics, or pharmaceutical industry.

3+ years of people leadership experience.

Strong understanding of Stark Law, Sunshine Act, and HCP‑related compliance in a regulated industry.

Hands‑on expertise with SAP Concur (configuration, reporting, integrations, automation).

Experience with Workday and CRM systems (Salesforce or Veeva preferred).

Strong cross‑functional collaboration and communication skills.

Excellent analytical, project management, and process improvement capabilities.

Bachelor’s degree in Finance, Business Administration, or a related field. Advanced degree or certification (CPA, MBA) preferred.

Demonstrate curiosity, sound judgment, and the ability to critically evaluate and responsibly leverage AI‑enabled tools in accordance with company policies, ethical standards, and regulatory requirements to improve the efficiency, effectiveness, and quality of work.

All U.S. employees who live within 50 miles of a Guardant facility will be required to be onsite on Mondays, Tuesdays, and Thursdays. This schedule allows teams to collaborate in person while maintaining flexibility for individual-focused work.

Base Pay Range (Primary Location, Palo Alto, CA): $163,800 - $225,250.

Other U.S. Locations: $139,230 - $191,463.

Colorado: $147,420 - $202,725.

Guardant Health is an Equal Opportunity Employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, or protected veteran status and will not be discriminated against on the basis of disability.

All your information will be kept confidential according to EEO guidelines.

To learn more about the information collected when you apply for a position at Guardant Health, Inc. and how it is used, please review our Privacy Notice for Job Applicants.

A background screening including criminal history is required for this role.

For accommodation support, please reach out to Peopleteam@guardanthealth.com.