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Executives Assistant Jobs in Boca Raton, FL (NOW HIRING)

StevenDouglas

Executive Assistant

Fort Lauderdale, FL · On-site

Provide high-level administrative support to senior executives, acting as a trusted extension of ... processes * Assist with transactional and project-based support, including coordination with ...

SupportFinity™

Executive Assistant

Fort Lauderdale, FL · On-site

$70 - $80/hr

Executive Assistant / Integrator (Executive Assistant | Chief of Staff Support | Operations Coordinator) Location: Miami, FL (Aventura Area) - Full-Time, On-Site Salary: $70,000 - $80,000 (DOE ...

Trivium

Executive Assistant

Miami Gardens, FL · On-site

$50K - $70K/yr

Executive Assistant / Life Manager Location: Miami, FL preferred (hybrid) Type: Full-time, 1099 contractor Compensation: $50,000-$70,000/year, based on experience and location Hours: 9-5, with ...

Trivium

Executive Assistant

Miami Gardens, FL · On-site

$50K - $70K/yr

Executive Assistant / Life Manager Location: Miami, FL preferred (hybrid) Type: Full-time, 1099 contractor Compensation: $50,000-$70,000/year, based on experience and location Hours: 9-5, with ...

LGM Pharma, LLC

EXECUTIVE ASSISTANT

Boca Raton, FL · On-site

The ideal Executive Assistant is detail-oriented, highly organized, service-focused, maintains a high level of confidentiality and able to exercise discretion and judgment. This role requires strong ...

5TH HQ LLC

Executive Assistant

Fort Lauderdale, FL · On-site

Executive AssistantWe are looking for a highly organized and efficient Executive Assistant. The ideal candidate will have strong organizational and time-management skills, excellent written and ...

5TH HQ LLC

Executive Assistant

Fort Lauderdale, FL · On-site

Executive AssistantWe are looking for a highly organized and efficient Executive Assistant. The ideal candidate will have strong organizational and time-management skills, excellent written and ...

blueteam

Executive Assistant

Boca Raton, FL · On-site

$70 - $110/hr

Executive Assistant to the CEO (Sales, CRM & Operations) Department: Corporate Reports To: CEO FLSA Status: Exempt SUMMARY Executive Assistant to provide unparalleled support to our Chief Executive ...

Blue Team Corp

Executive Assistant

Boca Raton, FL · On-site

$65 - $90/hr

Executive Assistant to the CEO (Sales, CRM & Operations) Department: Corporate Reports To: CEO FLSA Status: Exempt SUMMARY Executive Assistant to provide unparalleled support to our Chief Executive ...

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All JobsExecutives JobsExecutives Assistant JobsExecutives Assistant Jobs in Boca Raton, FL

Executives Assistant information

What is an executive assistant?

Executive Assistants are skilled professionals who provide administrative support to high-level executives or managers within an organization. Their responsibilities often include managing schedules, organizing meetings, handling correspondence, preparing reports, and sometimes assisting with personal tasks. They act as a liaison between executives and other staff members or clients, ensuring smooth communication and efficient workflow. Executive Assistants must possess strong organizational, communication, and problem-solving skills, as well as discretion and the ability to handle confidential information.

What are the key skills and qualifications needed to thrive as an executive assistant, and why are they important?

To thrive as an Executive Assistant, you need strong organizational skills, attention to detail, and proficiency in scheduling and office management, typically supported by a relevant degree or administrative experience. Familiarity with office software suites, calendar management tools, and communication platforms is essential. Exceptional interpersonal skills, discretion, and adaptability help Executive Assistants manage complex tasks and build trust with leadership. These abilities are vital for streamlining executive workflows and ensuring efficient, confidential support in dynamic business environments.

What are some common challenges executive assistants face when supporting multiple leaders simultaneously?

Executive Assistants who support more than one executive often juggle competing priorities, shifting schedules, and varying work styles. Balancing these demands requires excellent organizational skills, clear communication, and the ability to anticipate needs proactively. It's common to manage confidential information, urgent requests, and last-minute changes, so being adaptable and maintaining professionalism under pressure are key to success in this role.

What is the difference between Executives Assistant vs Administrative Assistant?

AspectExecutives AssistantAdministrative Assistant
Required CredentialsHigh school diploma, some roles prefer associate or bachelor’s degree; certifications like Certified Administrative Professional (CAP) are commonHigh school diploma or equivalent; certifications are less common
Work EnvironmentSupports top executives, often in corporate offices, handling sensitive informationSupports teams or departments, handling general administrative tasks
Employer & Industry UsageUsed across industries supporting senior leadershipUsed in various industries supporting staff and departments
Common Search & ComparisonOften compared based on level of responsibility and scope of support

Executives Assistants typically support high-level executives with complex scheduling, communication, and confidential tasks, requiring specialized skills and experience. Administrative Assistants provide broader support to teams or departments, focusing on general administrative duties. While both roles require organizational skills, Executives Assistants usually handle more strategic and sensitive responsibilities.

What cities near Boca Raton, FL are hiring for Executives Assistant jobs?

Cities near Boca Raton, FL with the most Executives Assistant job openings:

Executives Assistant jobs near you
Infographic showing various Executives Assistant job openings in Boca Raton, FL as of August 2026, with employment types broken down into 1% As Needed, 73% Full Time, 23% Part Time, 1% Temporary, and 2% Contract. Highlights an 98% Physical, 1% Hybrid, and 1% Remote job distribution.

Executive Assistant

StevenDouglas

Fort Lauderdale, FL • On-site

Other

Re-posted 27 days ago

Job description

StevenDouglas is partnering with a growing and dynamic organization in downtown Fort Lauderdale seeking a highly polished Executive Assistant to support senior leadership in a fast-paced, high-exposure environment.


This role is ideal for a proactive, detail-oriented professional who thrives in a position requiring exceptional organization, discretion, and the ability to anticipate needs before they arise. The Executive Assistant will serve as a trusted partner to executive leadership while managing complex scheduling, travel coordination, administrative operations, and critical business support functions.


Key Responsibilities

  • Provide high-level administrative support to senior executives, acting as a trusted extension of the leadership team
  • Manage complex calendars, meetings, and daily schedules while prioritizing competing demands
  • Coordinate domestic and international travel arrangements, including full itinerary preparation and ground transportation logistics
  • Serve as a gatekeeper for incoming communications, phone calls, and executive correspondence
  • Process expense reports and manage related administrative documentation
  • Maintain highly organized electronic and physical files while ensuring confidentiality and accuracy of sensitive information
  • Prepare, edit, and manage business documents including legal notices, confidentiality agreements, and internal correspondence
  • Support contract administration, file management, and maintenance of shared company documentation systems
  • Partner cross-functionally with internal departments to coordinate document approvals, signatures, and routing processes
  • Assist with transactional and project-based support, including coordination with external counsel and preparation of closing documentation related to acquisitions and dispositions
  • Coordinate meeting logistics including conference room setup, preparation of materials, and follow-up support as needed


Qualifications

  • 4+ years of experience supporting C-suite or senior executive leadership
  • Prior experience in a fast-paced corporate, private equity, legal, financial services, or professional services environment preferred
  • Experience supporting contracts, legal documentation, transaction support, or contract management strongly preferred
  • Proven ability to handle confidential information with professionalism and discretion


What We’re Looking For

  • Exceptional organizational skills with strong attention to detail
  • Outstanding written and verbal communication skills
  • Ability to anticipate needs, think ahead, and solve problems independently
  • Comfortable working in a fast-paced environment with shifting priorities
  • Strong sense of urgency and ability to manage multiple priorities simultaneously
  • Highly polished, professional demeanor with strong executive presence
  • Advanced proficiency in Microsoft Office Suite including Outlook, Word, Excel, and PowerPoint


Additional Information

  • College degree preferred, but not required
  • Competitive compensation package offered based on experience
  • Opportunity to join a growing organization and work closely with senior leadership in a highly visible role


Apply