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Executives Assistant Jobs in Minnesota (NOW HIRING)

Badewa Team

Executive Assistant

Minneapolis, MN · On-site

$25/hr

Description We're looking for a professional, proactive, highly organized executive assistant to play a key role in our growing team. You'll be responsible for assisting our high-level executive with ...

AlignityX

Executive Assistant

Brooklyn Park, MN · On-site

This is not your typical Executive Assistant role...it's SO much better! The Opportunity We're ... senior executives. You exercise excellent judgment and discretion. You can juggle competing ...

New

PCL Construction

Executive Assistant

Minneapolis, MN · On-site

As an Executive Assistant for PCL Construction Services, Inc. in Minneapolis, Minnesota, you'll ... Provide high-level administrative support to multiple district executives, including managing ...

Aon Corporation

Executive Assistant

Bloomington, MN · On-site

Executive Assistant - Bloomington, MN Are you an experienced Administrative Assistant? Are you ready to take the next step in your career? Join Aon's growing team in the Twin Cities as an Executive ...

BALDWIN SUPPLY COMPANY

Executive Assistant

Plymouth, MN · On-site

$65K - $105K/yr

Executive Assistant Reports to: CEO Branch: Twin Cities, MN This is role is Full-time, Onsite and ... Act as the point of contact among executives, employees, clients and other external partners for ...

Nationwide IT Services

Executive Assistant

Virginia, MN · On-site

$70 - $90/hr

Executive Assistant Full Time/100% Onsite -- Washington, D.C. Nationwide IT Services is seeking a full-time Executive Assistant (EA) to support the Department of Health and Human Services (HHS ...

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AON PLC

Executive Assistant

Bloomington, MN · On-site

$65 - $80/hr

Posting Description Executive Assistant - Bloomington, MN Are you an experienced Administrative Assistant? Are you ready to take the next step in your career? Join Aon's growing team in the Twin ...

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Executives Assistant information

What is an executive assistant?

Executive Assistants are skilled professionals who provide administrative support to high-level executives or managers within an organization. Their responsibilities often include managing schedules, organizing meetings, handling correspondence, preparing reports, and sometimes assisting with personal tasks. They act as a liaison between executives and other staff members or clients, ensuring smooth communication and efficient workflow. Executive Assistants must possess strong organizational, communication, and problem-solving skills, as well as discretion and the ability to handle confidential information.

What are the key skills and qualifications needed to thrive as an executive assistant, and why are they important?

To thrive as an Executive Assistant, you need strong organizational skills, attention to detail, and proficiency in scheduling and office management, typically supported by a relevant degree or administrative experience. Familiarity with office software suites, calendar management tools, and communication platforms is essential. Exceptional interpersonal skills, discretion, and adaptability help Executive Assistants manage complex tasks and build trust with leadership. These abilities are vital for streamlining executive workflows and ensuring efficient, confidential support in dynamic business environments.

What are some common challenges executive assistants face when supporting multiple leaders simultaneously?

Executive Assistants who support more than one executive often juggle competing priorities, shifting schedules, and varying work styles. Balancing these demands requires excellent organizational skills, clear communication, and the ability to anticipate needs proactively. It's common to manage confidential information, urgent requests, and last-minute changes, so being adaptable and maintaining professionalism under pressure are key to success in this role.

What is the difference between Executives Assistant vs Administrative Assistant?

AspectExecutives AssistantAdministrative Assistant
Required CredentialsHigh school diploma, some roles prefer associate or bachelor’s degree; certifications like Certified Administrative Professional (CAP) are commonHigh school diploma or equivalent; certifications are less common
Work EnvironmentSupports top executives, often in corporate offices, handling sensitive informationSupports teams or departments, handling general administrative tasks
Employer & Industry UsageUsed across industries supporting senior leadershipUsed in various industries supporting staff and departments
Common Search & ComparisonOften compared based on level of responsibility and scope of support

Executives Assistants typically support high-level executives with complex scheduling, communication, and confidential tasks, requiring specialized skills and experience. Administrative Assistants provide broader support to teams or departments, focusing on general administrative duties. While both roles require organizational skills, Executives Assistants usually handle more strategic and sensitive responsibilities.

What are the most commonly searched types of Executives jobs in Minnesota?

The most popular types of Executives jobs in Minnesota are:

What cities in Minnesota are hiring for Executives Assistant jobs?

Cities in Minnesota with the most Executives Assistant job openings:

Executives Assistant jobs near you
Infographic showing various Executives Assistant job openings in Minnesota as of August 2026, with employment types broken down into 1% As Needed, 75% Full Time, 17% Part Time, 1% Temporary, and 6% Contract. Highlights an 98% Physical, 1% Hybrid, and 1% Remote job distribution.

Legal & Personal Executive Assistant

Profinium

Fairmont, MN • On-site

$45K - $55K/yr

Full-time

Medical, Dental, Vision, Retirement, PTO

Posted 18 days ago

Key responsibilities

  • Assist with the administration of estate planning, probate, agricultural law, and business formation matters.

  • Coordinate and manage schedules, meetings, and communications related to legal, bank board, and family business commitments.

  • Support firm operations by managing calendaring, billing, office administration, and maintaining organized client and matter records.

Job description

Legal and Personal Executive Assistant
Krahmer Law Firm, PLC Minnesota Practice
Krahmer Law Firm, PLC, Krahmer Farms and Fred W. Krahmer (Jr.) of Fairmont, Minnesota, are seeking a highly organized, experienced, and people-oriented professional to serve as a legal assistant and executive assistant to Fred Krahmer. This is a full-time role for someone who can manage legal workflows, client communication, scheduling, billing, and some office administration while also coordinating related professional and business commitments.
Position Summary
The Legal and Executive Assistant will support Fred Krahmer in his role as a Minnesota attorney practicing in the areas of estate planning, probate, agricultural law, real estate and farm-related transactions, business formations, business transitions, and business ownership agreements. The position also includes the role of executive assistant to Fred Krahmer relating to his work as chair of a bank board and managing family agricultural businesses. The Legal and Executive Assistant will support Fred Krahmer in his role as a Minnesota attorney practicing in the areas of estate planning, probate, agricultural law, real estate and farm-related transactions, business formations, business transitions, and business ownership agreements. The position also includes the role of executive assistant to Fred Krahmer relating to his work as chair of a bank board and managing family agricultural businesses.
Primary Responsibilities
Legal Practice Support
  • Assist with the administration of estate planning matters, including trusts, wills, and business transition planning for larger estates and businesses.
  • Assist with probate matters, including calendaring, document preparation support, client communication, and coordination with courts, fiduciaries, beneficiaries, and other professionals as directed.
  • Support agricultural law matters, including business formations, acquisitions, farm-related real estate transactions, and related client communications.
  • Support general business formation and ownership agreement matters, including organizing client information, preparing initial drafts from templates, tracking revisions, and coordinating signatures and closing details.
  • Prepare, edit, proofread, format, organize, and finalize correspondence, estate planning documents, transaction documents, client letters, and internal checklists for attorney review.
  • Maintain accurate physical and electronic client files, matter records, deadlines, task lists, and follow-up systems.
  • Communicate professionally with clients, financial institutions, accountants, county offices, real estate professionals, court personnel, family members, and other third parties.
Executive and Personal Assistant Support
  • Coordinate the calendar across the law practice, bank board responsibilities, and family agricultural business commitments.
  • Schedule and coordinate meetings involving clients, board members, business employees, family business contacts, and outside professionals.
  • Help manage competing demands on the attorney's time, including communicating availability, setting boundaries, and professionally declining or rescheduling requested meeting times when necessary.
  • Assist with administrative coordination for related business commitments as assigned, while maintaining discretion and confidentiality.
Firm Administration and Operations
  • Manage calendaring, scheduling, deadline tracking, appointment confirmations, and meeting preparation.
  • Coordinate the operation of the firm's billing system, including time entry support, invoicing, payment processing, deposits, and related recordkeeping.
  • Assist with general office administration including mail, phones, scanning, filing, supplies, record organization, and vendor coordination.
  • Help maintain smooth daily workflow by anticipating needs, prioritizing competing tasks, and following through on open items without constant supervision.

Schedule
This is a full-time position, working on site in office, with occasional opportunities to work remotely. The law office is a combined family businesses office and law office and the office operates full business hours Monday through Thursday and is closed on Friday afternoons year-round. Regular work hours are 8 hours Monday through Thursday, with a lunch break, and Friday mornings until noon. Start time can be flexible, although earlier morning starts are preferred because the attorney's most productive work time is early in the day, which allows for day-care pick-up flexibility.
Benefits
  • Health insurance: 80% of Employee & 60% of Family
  • HSA Match of 50% of the Max
  • Dental Insurance, Vision Insurance are offered
  • 15 days of PTO in addition to normal holiday closures.
  • 5% matching 401(k)
  • Friday afternoon office closure year-round.
  • Opportunity to play a central and trusted role in a small, relationship-focused Minnesota law practice and family businesses.

Compensation
Compensation will be based on experience, qualifications, and demonstrated ability to manage both legal and executive assistant responsibilities. Position is salary based with a range of $45,000 to $55,000. Overtime is rare but may happen on special occasions and projects.
About Krahmer Law Firm
Krahmer Law Firm, PLC is a small, solo Minnesota law firm serving clients in estate planning, probate, agricultural law, business formations, business transitions, and related real estate and business matters. The firm values professionalism, practical judgment, client service, confidentiality, and long-term relationships.
Requirements
Qualifications and Attributes
  • Prior experience or formal training as a legal assistant, paralegal, or comparable legal administrative professional is strongly preferred, especially experience in estate planning, probate and real estate transactions.
  • Strong knowledge of legal office procedures, legal terminology, document preparation, confidentiality obligations, and client file management.
  • Excellent organization, follow-through, proofreading, written communication, and verbal communication skills.
  • Strong interpersonal skills and the ability to work effectively with many different people, including clients, employees of family businesses, professionals, board contacts, and vendors.
  • Ability to multitask, assess priorities, manage interruptions, and remain calm and professional in a busy small-office environment.
  • Comfort using the Microsoft Office Suite of programs (Word, Excel, Power Point Teams), TimeSolv time tracking and billing software, Wealth Counsel document assembly program, ScanSnap scanning tools, and other office technology.
  • High degree of discretion, judgment, dependability, and respect for confidential legal, business, financial, and personal information.
  • Ability to work independently, take ownership of recurring processes, and anticipate what needs to be done next.
  • Minnesota notary certification is required and will be provided if needed.
  • Krahmer Law Firm is an Equal Opportunity Employer and values diversity in the workplace. All qualified applicants will receive consideration for employment without regard to any status protected by federal, state, or local law.
  • Employment is contingent upon successful completion of a background check and other pre-employment requirements, as applicable

Salary Description
$45,000 - $55,000

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