ZipRecruiter

Log In

1

Executives Assistant Jobs in Florida (NOW HIRING)

The University of Miami

Executive Assistant

Miami, FL · On-site

The Executive Assistant leads the broad scope of executive support-related activities and/or special projects for top-level leadership (Assistant VP and above or equivalent) and their functional area ...

Talkin' Tacos

Executive Assistant

Weston, FL · On-site

The Executive Assistant will be responsible for providing comprehensive administrative support to the executive team. Duties include managing executive schedules, coordinating meetings and travel ...

Suron

Executive Assistant

Clearwater, FL · On-site

$6.0K/mo

Executive Assistant to Host of a Top 50 Podcast in the US Hybrid - Clearwater, FL (Studio-Based + Remote Flexibility) Compensation: $6,000/month (1099 Contractor) Type: Full-Time (Contract) Reports ...

New

University of Miami

Executive Assistant

Miami, FL · On-site

CORE JOB SUMMARY The Executive Assistant leads the broad scope of executive support-related activities and/or special projects for top-level leadership (Assistant VP and above or equivalent) and ...

Guild Capital

Executive Assistant

Miami, FL · On-site

The Executive Assistant role and responsibilities We are seeking an exceptional Executive Assistant ... other executives, including but not limited to: * Calendar Management: Manage complex, ever ...

New

The University of Miami

Executive Assistant

Miami, FL · On-site

CORE JOB SUMMARY The Executive Assistant leads the broad scope of executive support-related activities and/or special projects for top-level leadership (Assistant VP and above or equivalent) and ...

Kaseya Careers

Executive Assistant

Miami, FL · On-site

Prepare executives for key meetings by coordinating agendas, pre-reads, presentations, briefing ... Required Qualifications * 2-4 years of experience in an Executive Assistant, Administrative ...

previous pagenext page

Showing results 21-40

All JobsExecutives JobsExecutives Assistant JobsExecutives Assistant Jobs in Florida

Executives Assistant information

What is an executive assistant?

Executive Assistants are skilled professionals who provide administrative support to high-level executives or managers within an organization. Their responsibilities often include managing schedules, organizing meetings, handling correspondence, preparing reports, and sometimes assisting with personal tasks. They act as a liaison between executives and other staff members or clients, ensuring smooth communication and efficient workflow. Executive Assistants must possess strong organizational, communication, and problem-solving skills, as well as discretion and the ability to handle confidential information.

What are the key skills and qualifications needed to thrive as an executive assistant, and why are they important?

To thrive as an Executive Assistant, you need strong organizational skills, attention to detail, and proficiency in scheduling and office management, typically supported by a relevant degree or administrative experience. Familiarity with office software suites, calendar management tools, and communication platforms is essential. Exceptional interpersonal skills, discretion, and adaptability help Executive Assistants manage complex tasks and build trust with leadership. These abilities are vital for streamlining executive workflows and ensuring efficient, confidential support in dynamic business environments.

What are some common challenges executive assistants face when supporting multiple leaders simultaneously?

Executive Assistants who support more than one executive often juggle competing priorities, shifting schedules, and varying work styles. Balancing these demands requires excellent organizational skills, clear communication, and the ability to anticipate needs proactively. It's common to manage confidential information, urgent requests, and last-minute changes, so being adaptable and maintaining professionalism under pressure are key to success in this role.

What is the difference between Executives Assistant vs Administrative Assistant?

AspectExecutives AssistantAdministrative Assistant
Required CredentialsHigh school diploma, some roles prefer associate or bachelor’s degree; certifications like Certified Administrative Professional (CAP) are commonHigh school diploma or equivalent; certifications are less common
Work EnvironmentSupports top executives, often in corporate offices, handling sensitive informationSupports teams or departments, handling general administrative tasks
Employer & Industry UsageUsed across industries supporting senior leadershipUsed in various industries supporting staff and departments
Common Search & ComparisonOften compared based on level of responsibility and scope of support

Executives Assistants typically support high-level executives with complex scheduling, communication, and confidential tasks, requiring specialized skills and experience. Administrative Assistants provide broader support to teams or departments, focusing on general administrative duties. While both roles require organizational skills, Executives Assistants usually handle more strategic and sensitive responsibilities.

What cities in Florida are hiring for Executives Assistant jobs?

Cities in Florida with the most Executives Assistant job openings:

Executives Assistant jobs near you
Infographic showing various Executives Assistant job openings in Florida as of August 2026, with employment types broken down into 1% As Needed, 76% Full Time, 20% Part Time, 1% Temporary, and 2% Contract. Highlights an 98% Physical, 1% Hybrid, and 1% Remote job distribution.

Executive Assistant

The University of Miami

Miami, FL • On-site

Full-time

Medical, Dental

Re-posted 4 days ago

University Of Miami rating

7.7

Company rating: 7.7 out of 10

Based on 52 frontline employees who took The Breakroom Quiz

265th of 630 rated colleges and universities

Job description

Current Employees:
If you are a current Staff, Faculty or Temporary employee at the University of Miami, please click here to log in to Workday to use the internal application process. To learn how to apply for a faculty or staff position, please review this tip sheet.
The department of Medicine has an exciting opportunity for a full-time Executive Assistant to work on the UHealth campus. The Executive Assistant leads the broad scope of executive support-related activities and/or special projects for top-level leadership (Assistant VP and above or equivalent) and their functional area(s) to facilitate the efficient operations of the office and function. Responsible for schedule management, office management, travel arrangements, communications, information preparation, data management and analysis. This role represents the executive and their interests to others. The Executive Assistant has delegated authority regarding matters of significance. In addition, performs work without specific instruction or prescribed procedures.
CORE JOB FUNCTIONS
  • Reports to and supports top-level leadership (Assistant VP and above) and their department(s) with high-level executive support.
  • Acts as executive liaison and advises others of the executive's activities and views on policies or issues, using judgment and discretion.
  • Manages executive's calendar and approves/declines meeting requests on behalf of the executive to ensure schedule is aligned to meet upcoming deadlines and/or priorities. Prioritizes meetings for executive to include the rescheduling and/or cancellation of other high-level meetings.
  • Manages executive's travel arrangements and budget.
  • Independently creates memos, reports, presentations, project timelines and documents for distribution to members of various departments or meeting on behalf of the executive.
  • Ensures executive is prepared for meetings and/or presentations and is kept abreast of important information prior to any meetings/conference calls.
  • Uses independent judgement to respond on behalf of the executive, ensuring the confidential handling of information, correspondence and communications, including incoming, outgoing, and electronic communications on behalf of executive.
  • Prioritizes and manages multiple projects and/or special assignments championed by the executive.
  • Leads the planning of annual or ad-hoc special events.
  • Trains and supervises lower level clerical staff as needed.
  • Adheres to University and unit-level policies and procedures and safeguards University assets.

Department Specific Functions
The Executive Assistant primarily supports the Division Chief of Digestive Health and Liver Diseases, with occasional assistance to the Division Administrator and other divisional leaders as needed. Primary responsibilities include:
  • Acts as lead coordinator for faculty and staff physician interviews: Coordinates candidate's itinerary and travel logistics and schedules candidate presentations in partnership with the Department Administrator.
  • Provides administrative support to the division recruitment committee in screening candidates and summarizing assessments of each candidate for the Division Chief and Chair.
  • Provides clinical administrative support for the Division Chief's patient panel: schedules patients for clinic visits and procedures, obtains and prepares/summarizes clinical records prior to each visit, ensures follow-up tests and appointments are scheduled. Handles escalations and HPPS as needed.
  • Prioritizes and manages multiple projects and/or special assignments requested by the Division Chief.
  • Plans and executes annual and ad-hoc events including Divisional Grand Rounds, endowed lectures, Faculty meetings.

This list of duties and responsibilities is not intended to be all-inclusive and may be expanded to include other duties or responsibilities as necessary.
CORE QUALIFICATIONS
  • Associate's degree in relevant field
  • Minimum 5 years of relevant experience

Knowledge, Skills and Attitudes:
  • General knowledge of office procedures and operations.
  • Ability to accurately prepare and maintain records, files, reports and correspondence.
  • Ability to communicate effectively in both oral and written form.
  • Ability to process and handle confidential information with discretion.
  • Skill in completing assignments accurately and with attention to detail.
  • Proficiency in computer software (i.e., Microsoft Office).

Any appropriate combination of relevant education, experience and/or certifications may be considered.
The University of Miami offers competitive salaries and a comprehensive benefits package including medical, dental, tuition remission and more.
UHealth-University of Miami Health System, South Florida's only university-based health system, provides leading-edge patient care powered by the ground breaking research and medical education at the Miller School of Medicine. As an academic medical center, we are proud to serve South Florida, Latin America and the Caribbean. Our physicians represent more than 100 specialties and sub-specialties, and have more than one million patient encounters each year. Our tradition of excellence has earned worldwide recognition for outstanding teaching, research and patient care. We're the challenge you've been looking for.
The University of Miami is an Equal Opportunity Employer. Applicants and employees are protected from discrimination based on certain categories protected by Federal law.
Job Status:
Full time
Employee Type:
Staff

What University Of Miami employees say

Pay

Benefits

Hours and flexibility

Workplace

Get the full story on Breakroom

University of Miami logo

About University of Miami

Sourced by ZipRecruiter

The University of Miami, located in the beautiful Coral Gables, Florida, is a comprehensive, private research institution in the United States. Operating within the higher education industry, the institution offers a multitude of degree programs spanning over 180 majors and program through its 12 colleges. The University was founded in 1925 with the mission to disseminate knowledge, transform lives, and change the world - a mission it has held faithfully to this day. Notably, the University of Miami has gained global recognition for its commitment to research and innovation, with over $324 million in research and sponsored project funding awarded annually.

Industry

Colleges, universities, and professional schools

Company size

10,000+ Employees

Headquarters location

Coral Gables, FL, US

Year founded

1925

View All University of Miami Jobs

Apply