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Executives Assistant Jobs in Florida (NOW HIRING)

Sigmatech, Inc.

Executive Admin

Cape Canaveral, FL

* Manage, deconflict, and facilitate meeting and travel schedules for USSF executives * Assist in the management of directorate workflows: assign, close, update, and track taskers received via TMT ...

Dexian

Executive Assistant

Saint Petersburg, FL · On-site

$65K - $75K/yr

Executive Assistant Location: St. Petersburg, FL Duration: Direct Hire Salary Range: $65K -$75K ... Coordinate communication and information flow between executives, departments, and internal ...

The University of Miami

Executive Assistant

Miami, FL · On-site

Core Job Summary The Executive Assistant leads the broad scope of executive support-related activities and/or special projects for top-level leadership (Assistant VP and above or equivalent) and ...

University of Miami

Executive Assistant

Miami, FL · On-site

Core Job Summary The Executive Assistant leads the broad scope of executive support-related activities and/or special projects for top-level leadership (Assistant VP and above or equivalent) and ...

University of Miami

Executive Assistant

Miami, FL

The Executive Assistant leads the broad scope of executive support-related activities and/or special projects for top-level leadership (Assistant VP and above or equivalent) and their functional area ...

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Executives Assistant information

What is an executive assistant?

Executive Assistants are skilled professionals who provide administrative support to high-level executives or managers within an organization. Their responsibilities often include managing schedules, organizing meetings, handling correspondence, preparing reports, and sometimes assisting with personal tasks. They act as a liaison between executives and other staff members or clients, ensuring smooth communication and efficient workflow. Executive Assistants must possess strong organizational, communication, and problem-solving skills, as well as discretion and the ability to handle confidential information.

What are the key skills and qualifications needed to thrive as an executive assistant, and why are they important?

To thrive as an Executive Assistant, you need strong organizational skills, attention to detail, and proficiency in scheduling and office management, typically supported by a relevant degree or administrative experience. Familiarity with office software suites, calendar management tools, and communication platforms is essential. Exceptional interpersonal skills, discretion, and adaptability help Executive Assistants manage complex tasks and build trust with leadership. These abilities are vital for streamlining executive workflows and ensuring efficient, confidential support in dynamic business environments.

What are some common challenges executive assistants face when supporting multiple leaders simultaneously?

Executive Assistants who support more than one executive often juggle competing priorities, shifting schedules, and varying work styles. Balancing these demands requires excellent organizational skills, clear communication, and the ability to anticipate needs proactively. It's common to manage confidential information, urgent requests, and last-minute changes, so being adaptable and maintaining professionalism under pressure are key to success in this role.

What is the difference between Executives Assistant vs Administrative Assistant?

AspectExecutives AssistantAdministrative Assistant
Required CredentialsHigh school diploma, some roles prefer associate or bachelor’s degree; certifications like Certified Administrative Professional (CAP) are commonHigh school diploma or equivalent; certifications are less common
Work EnvironmentSupports top executives, often in corporate offices, handling sensitive informationSupports teams or departments, handling general administrative tasks
Employer & Industry UsageUsed across industries supporting senior leadershipUsed in various industries supporting staff and departments
Common Search & ComparisonOften compared based on level of responsibility and scope of support

Executives Assistants typically support high-level executives with complex scheduling, communication, and confidential tasks, requiring specialized skills and experience. Administrative Assistants provide broader support to teams or departments, focusing on general administrative duties. While both roles require organizational skills, Executives Assistants usually handle more strategic and sensitive responsibilities.

What cities in Florida are hiring for Executives Assistant jobs?

Cities in Florida with the most Executives Assistant job openings:

Executives Assistant jobs near you
Infographic showing various Executives Assistant job openings in Florida as of August 2026, with employment types broken down into 1% As Needed, 76% Full Time, 20% Part Time, 1% Temporary, and 2% Contract. Highlights an 98% Physical, 1% Hybrid, and 1% Remote job distribution.

Executive Admin

Sigmatech, Inc.

Cape Canaveral, FL

Full-time

Re-posted 7 days ago

Job description

  • Manage, deconflict, and facilitate meeting and travel schedules for USSF executives
  • Assist in the management of directorate workflows: assign, close, update, and track taskers received via TMT, email, or discussion.
  • Provide staffing support required for daily management of FIELDCOM S-staff
  • Other general administrative responsibilities

Education, Skills & Qualifications:

  • Bachelor's degree (6 years' work experience may be substituted for a Bachelor's degree)
  • Ability to identify and resolve challenges at a strategic level
  • Ability to brief/interact with senior (GO/FLAG) level officer and senior civilians
  • Time management and ability to multi-task

Preferred:

  • MAJCOM or FIELDCOM Staff Experience
  • TMT Workflow Management Experience
  • Recent (~2 years) DTS experience
  • Active DoD TS Clearance with SCI eligibility