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Executives Assistant Jobs in California (NOW HIRING)

Vast

Executive Assistant

Long Beach, CA · On-site

Vast is looking for an Executive Assistant , reporting to the SVP, Special Projects. We are seeking ... This role will serve as a highly trusted operational partner to a small group of executives ...

Addison Group

Executive Assistant

Oakland, CA · On-site

$38 - $48/hr

Executive Assistant, contract-to-hire Location (City, State): Oakland, CA Industry: Nonprofit ... senior executives. This is a highly visible role that combines executive support, project ...

Hikinex

Executive Assistant

Menlo Park, CA · On-site

Provide high-level administrative support to executives, including calendar management, meeting ... clarity * Assist with project coordination, ensuring deadlines and priorities are met * Handle ...

LG Electronics

Executive Assistant

Santa Clara, CA · On-site

$65K - $80K/yr

Proven ability to support senior executives in fast-paced environments * Exceptional organization ... Assistant role with opportunity to build a close working partnership with the CEO * Exposure to ...

Faraday Future

Executive Assistant

El Segundo, CA · On-site

The Executive Assistant serves as the primary point of contact for internal and external ... senior executives, boards of directors, high level stakeholders. * 2+ years of experience ...

Faraday Future

Executive Assistant

El Segundo, CA · On-site

The Executive Assistant serves as the primary point of contact for internal and external ... senior executives, boards of directors, high level stakeholders. * 2+ years of experience ...

Truex Métier

Executive Assistant

Palo Alto, CA · On-site

This is an excellent opportunity for an experienced Executive Assistant or Coordinator who thrives in a fast-paced, creative environment and enjoys managing multiple moving pieces. Key ...

Gen4 Dental

Executive Assistant

Los Angeles, CA · On-site

$75K - $80K/yr

As an Executive Assistant, you will serve as a trusted partner, ensuring priorities are managed, communication flows seamlessly, and key initiatives stay on track. You'll handle a wide range of ...

Archinect

Executive Assistant

Los Angeles, CA · On-site

$70 - $80/hr

The Executive Assistant serves as a trusted partner to the Principal, managing a broad range of administrative and scheduling responsibilities in a fast‑paced design environment. The ideal ...

Robert Half

Executive Assistant

Daly City, CA · On-site

$42.75 - $49.50/hr

Coordinate meetings and events involving executives, board members, internal leadership, and external stakeholders. * Assist with planning and preparation for Board of Directors meetings, including ...

ConAm Management

Executive Assistant

San Diego, CA · On-site

$34 - $40/hr

Executive Assistant to the Chief Financial Officer (CFO) The Executive Assistant to the Chief Financial Officer (CFO) provides high-level, confidential administrative and operational support to the ...

Loan Factory

Executive Assistant

San Jose, CA · On-site

$55 - $75/hr

The Executive Assistant provides high-level administrative and strategic support to senior ... executives. This role requires strong organizational skills, discretion, and the ability to manage ...

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All JobsExecutives JobsExecutives Assistant JobsExecutives Assistant Jobs in California

Executives Assistant information

What is an executive assistant?

Executive Assistants are skilled professionals who provide administrative support to high-level executives or managers within an organization. Their responsibilities often include managing schedules, organizing meetings, handling correspondence, preparing reports, and sometimes assisting with personal tasks. They act as a liaison between executives and other staff members or clients, ensuring smooth communication and efficient workflow. Executive Assistants must possess strong organizational, communication, and problem-solving skills, as well as discretion and the ability to handle confidential information.

What are the key skills and qualifications needed to thrive as an executive assistant, and why are they important?

To thrive as an Executive Assistant, you need strong organizational skills, attention to detail, and proficiency in scheduling and office management, typically supported by a relevant degree or administrative experience. Familiarity with office software suites, calendar management tools, and communication platforms is essential. Exceptional interpersonal skills, discretion, and adaptability help Executive Assistants manage complex tasks and build trust with leadership. These abilities are vital for streamlining executive workflows and ensuring efficient, confidential support in dynamic business environments.

What are some common challenges executive assistants face when supporting multiple leaders simultaneously?

Executive Assistants who support more than one executive often juggle competing priorities, shifting schedules, and varying work styles. Balancing these demands requires excellent organizational skills, clear communication, and the ability to anticipate needs proactively. It's common to manage confidential information, urgent requests, and last-minute changes, so being adaptable and maintaining professionalism under pressure are key to success in this role.

What is the difference between Executives Assistant vs Administrative Assistant?

AspectExecutives AssistantAdministrative Assistant
Required CredentialsHigh school diploma, some roles prefer associate or bachelor’s degree; certifications like Certified Administrative Professional (CAP) are commonHigh school diploma or equivalent; certifications are less common
Work EnvironmentSupports top executives, often in corporate offices, handling sensitive informationSupports teams or departments, handling general administrative tasks
Employer & Industry UsageUsed across industries supporting senior leadershipUsed in various industries supporting staff and departments
Common Search & ComparisonOften compared based on level of responsibility and scope of support

Executives Assistants typically support high-level executives with complex scheduling, communication, and confidential tasks, requiring specialized skills and experience. Administrative Assistants provide broader support to teams or departments, focusing on general administrative duties. While both roles require organizational skills, Executives Assistants usually handle more strategic and sensitive responsibilities.

What are the most commonly searched types of Executives jobs in California?

The most popular types of Executives jobs in California are:

What cities in California are hiring for Executives Assistant jobs?

Cities in California with the most Executives Assistant job openings:

Executives Assistant jobs near you
Infographic showing various Executives Assistant job openings in California as of August 2026, with employment types broken down into 1% As Needed, 70% Full Time, 23% Part Time, 1% Temporary, and 5% Contract. Highlights an 98% Physical, 1% Hybrid, and 1% Remote job distribution.

Executive Assistant

Vast

Long Beach, CA • On-site

Full-time

Re-posted 26 days ago

Job description

Vast is looking for an Executive Assistant, reporting to the SVP, Special Projects. We are seeking a highly organized and proactive Executive Assistant to support our senior leadership team across Special Projects, National Security, Vast Satellites, and Marketing in managing the day-to-day operations and play a crucial role in providing administrative support, facilitating communication, and contributing to the overall success of our organization and culture. This role will serve as a highly trusted operational partner to a small group of executives, managing day-to-day logistics, enabling cross-functional coordination, and helping increase leadership effectiveness.

This will be a full-time, exempt position located in our Long Beach location. 

Responsibilities: 

  • Act as a central point of contact, facilitating communication between executives, internal teams and external partners
  • Handle sensitive information and matters with a high level of discretion and maintain confidentiality
  • Skillfully manage and coordinate executive calendars, including scheduling meetings, appointments, and travel arrangements
  • Partner with  multiple primary executives to maintain organizational structure, strategic direction, and cross-functional relationships built on trust and partnership.
  • Create opportunities and initiatives to bring department team members together with a goal to further team building and team engagement
  • Organize and execute on potential customer visits and tours to inspire and capture business
  • Help create white glove service for unique exceptional recruiting candidates on-site    
  • Draft, review and send communications on behalf of company executive
  • Prepare and distribute materials for meetings, attend meetings and ensure all documentation is readily available
  • Collaborate with other departments on projects as needed 
  • Collaborate with cross-functional stakeholders and other EA's to ensure meeting requests and VIP visits are well-scoped, and aligned with the executives priorities. 
  • Confident to push back when protecting the executives time 
  • Track and manage executive expenses and process reimbursements

Minimum Qualifications:

  • 3-5+ years of experience as an Executive Assistant to VP-level  executives in both internal and external/partner/customer environments
  • Advanced proficiency in Google Workspace and Slack
  • Bachelor's Degree

Preferred Skills & Experience:

  • Experience supporting executives in a fast space startup environment
  • Experience exercising discretion and confidentiality with highly sensitive company information
  • Ability to effectively manage multiple projects and handle competing deadlines
  • Ability to grow and maintain a network of external Executive Assistants within Vast ecosystem
  • Event and meeting planning  
  • Excellent communication, both written and verbal 
  • High level of attention to detail and accuracy
  • Ability to handle multiple tasks and prioritize effectively
  • Strong organizational and time-management skills
  • A passion for fostering a positive work culture
  • Ability to learn and anticipate executive needs 
  • Proven ability to be an independent and self sufficient team member - tasks that are handed off get done, no follow-up needed 

Additional Requirements:

  • Ability to be on site daily at our HQ in Long Beach
  • Willingness to work evenings and/or weekends to support critical mission milestones
  • Travel up to 10% of the year to support big industry events

Apply