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Executives Assistant Jobs in California (NOW HIRING)

Wing Assistant

Executive Assistant - CEO

San Jose, CA · On-site

About the Role We are looking for a high-leverage Executive Assistant to act as a strategic right hand to our CEO. This is not a typical administrative position. Beyond handling calendar management ...

ETG Solutions Inc

Executive Assistant

Redondo Beach, CA · On-site

$50K - $60K/yr

As an Executive Assistant at our company, you will be responsible for supporting managers and employees through a variety of tasks related to organization and communication on a daily basis.Executive ...

Vast

Executive Assistant

Long Beach, CA · Hybrid

$84K - $120K/yr

Draft, review and send communications on behalf of company executives. * Prepare and distribute ... Executive Assistant II : $96,514 - $137,003

LG Electronics

Executive Assistant

Santa Clara, CA · On-site

Proven ability to support senior executives in fast-paced environments * Exceptional organization ... Assistant role with opportunity to build a close working partnership with the CEO * Exposure to ...

Us Jaclean Inc

Executive Assistant

Gardena, CA · On-site

$25/hr

JOB TITLE: Executive Assistant EMPLOYER: US Jaclean, Inc. REPORTS TO: President of US Jaclean EFFECTIVE DATE : 6/15/2024 SUMMARY: Seeking a highly organized Executive Assistant to provide ...

LHH US

Executive Assistant

San Diego, CA · On-site

$38 - $48/hr

Act as a point of contact for executives, managing communications and inquiries. * Assist with special projects and provide general office support as needed. * Handle sensitive and confidential ...

Synergy Direct LLC

Be Seen First

Hospital Executive Assistant

West Hollywood, CA · On-site

$30 - $35/hr

Executive Assistant Job Summary We are seeking an experienced and highly organized Executive ... Provide high-level administrative and organizational support to C-suite executives, CEOs, and ...

Assistant Launch

Account Executive

San Diego, CA · Remote

$145K - $160K/yr

Our core business has been training and outsourcing Executive Assistants, and we have expanded into AI Specialists and AI consulting services. We work with founders, operators, and leadership teams ...

New

Black Box Security, Inc

Executive Assistant

Calabasas, CA · On-site

$35 - $40/hr

We're seeking an Executive Assistant who thrives in a fast-paced environment, anticipates needs ... If you're someone who enjoys solving problems, staying several steps ahead, and making executives ...

LHH US

Executive Assistant

San Diego, CA

$38 - $48/hr

Act as a point of contact for executives, managing communications and inquiries. * Assist with special projects and provide general office support as needed. * Handle sensitive and confidential ...

Career Group

Executive Assistant

Santa Barbara, CA · On-site

$100K - $120K/yr

Executive Assistant Santa Barbara, CA $100,000-$120,000 / Annually This is an exceptional opportunity to join a highly regarded investment firm as an Executive Assistant supporting a senior executive.

Maven Recruiting Group

Executive Assistant

Palo Alto, CA · On-site

$130K - $150K/yr

The ideal candidate will have: 5+ years of experience supporting C-suite executives or founders as an Executive Assistant. Previous experience working within a fast-paced startup or high-growth ...

Maven Recruiting Group

Executive Assistant

Palo Alto, CA · On-site

$130K - $150K/yr

The ideal candidate will have: 5+ years of experience supporting C-suite executives or founders as an Executive Assistant. Previous experience working within a fast-paced startup or high-growth ...

HIKINEX

Executive Assistant

Menlo Park, CA

Provide high-level administrative support to executives, including calendar management, meeting ... clarity * Assist with project coordination, ensuring deadlines and priorities are met * Handle ...

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Executives Assistant information

What is an executive assistant?

Executive Assistants are skilled professionals who provide administrative support to high-level executives or managers within an organization. Their responsibilities often include managing schedules, organizing meetings, handling correspondence, preparing reports, and sometimes assisting with personal tasks. They act as a liaison between executives and other staff members or clients, ensuring smooth communication and efficient workflow. Executive Assistants must possess strong organizational, communication, and problem-solving skills, as well as discretion and the ability to handle confidential information.

What are the key skills and qualifications needed to thrive as an executive assistant, and why are they important?

To thrive as an Executive Assistant, you need strong organizational skills, attention to detail, and proficiency in scheduling and office management, typically supported by a relevant degree or administrative experience. Familiarity with office software suites, calendar management tools, and communication platforms is essential. Exceptional interpersonal skills, discretion, and adaptability help Executive Assistants manage complex tasks and build trust with leadership. These abilities are vital for streamlining executive workflows and ensuring efficient, confidential support in dynamic business environments.

What are some common challenges executive assistants face when supporting multiple leaders simultaneously?

Executive Assistants who support more than one executive often juggle competing priorities, shifting schedules, and varying work styles. Balancing these demands requires excellent organizational skills, clear communication, and the ability to anticipate needs proactively. It's common to manage confidential information, urgent requests, and last-minute changes, so being adaptable and maintaining professionalism under pressure are key to success in this role.

What is the difference between Executives Assistant vs Administrative Assistant?

AspectExecutives AssistantAdministrative Assistant
Required CredentialsHigh school diploma, some roles prefer associate or bachelor’s degree; certifications like Certified Administrative Professional (CAP) are commonHigh school diploma or equivalent; certifications are less common
Work EnvironmentSupports top executives, often in corporate offices, handling sensitive informationSupports teams or departments, handling general administrative tasks
Employer & Industry UsageUsed across industries supporting senior leadershipUsed in various industries supporting staff and departments
Common Search & ComparisonOften compared based on level of responsibility and scope of support

Executives Assistants typically support high-level executives with complex scheduling, communication, and confidential tasks, requiring specialized skills and experience. Administrative Assistants provide broader support to teams or departments, focusing on general administrative duties. While both roles require organizational skills, Executives Assistants usually handle more strategic and sensitive responsibilities.

What are the most commonly searched types of Executives jobs in California?

The most popular types of Executives jobs in California are:

What cities in California are hiring for Executives Assistant jobs?

Cities in California with the most Executives Assistant job openings:

Executives Assistant jobs near you
Infographic showing various Executives Assistant job openings in California as of August 2026, with employment types broken down into 1% As Needed, 70% Full Time, 23% Part Time, 1% Temporary, and 5% Contract. Highlights an 98% Physical, 1% Hybrid, and 1% Remote job distribution.

Executive Assistant - CEO

Wing Assistant

San Jose, CA • On-site

Full-time

Re-posted 2 days ago

Job description

About the Role

We are looking for a high-leverage Executive Assistant to act as a strategic right hand to our CEO. This is not a typical administrative position. Beyond handling calendar management and travel coordination in a fast-paced, chaotic environment, you will play an active role in driving operational efficiency.

We need a clear-thinking, proactive problem solver who can jump right in without needing hand-holding. You will analyze data, build reports, identify operational gaps, and bring solutions to the table before issues arise.

Key Responsibilities

1. Executive Operations & Gatekeeping

  • Act as the primary point of contact and buffer for the CEO, managing internal and external communications with tact and judgment.

  • Maintain complete situational awareness of the CEO's priorities, deadlines, and ongoing projects.

  • Manage complex, fluid calendars across multiple time zones, adjusting dynamically to continuous travel schedule changes.

  • Handle seamless international travel arrangements, itineraries, and logistics.

2. Data Analysis & Business Intelligence

  • Gather data across departments to create clear, actionable executive reports, dashboards, and presentations.

  • Continuously audit workflows and metrics to identify gaps, inefficiencies, and areas for process improvement.

  • Conduct research and synthesize complex information into quick, digestible briefs for decision-making.

3. Financial & Administrative Support

  • Assist with financial tracking, expense management, budget auditing, and financial reporting.

  • Monitor key financial indicators and track cross-departmental deliverables to ensure projects remain on budget and on schedule.

  • Handle confidential business and financial information with high discretion.

Requirements & Qualifications

  • Turnkey Capability: Proven experience as an Executive Assistant, Chief Of Staff, Business Operations Manager, or Strategic Coordinator. You can drop into a fast-moving environment on Day 1 without requiring extensive training.

  • High IQ & Analytical Thinking: Exceptional logic and problem-solving ability. You don't just report data; you understand what the numbers mean and recommend action.

  • Proactive & Autonomous: You anticipate needs before they are voiced and actively look for ways to lighten the CEO's operational load.

  • Chaos Tolerance: High adaptability, mental resilience, and composure in fast-changing, high-pressure environments.

  • Financial Literacy: Comfort with numbers, spreadsheets, financial statements, and basic business finance principles.

  • Time Zone Agility: Willingness and technical setup to work asynchronously and align with the CEO's shifting global schedule.

  • Tech Savvy: Advanced proficiency in modern workspace tools (e.g., Claude, Notion, Slack, Google Workspace, Excel/Google Sheets, project management platforms).

We may use artificial intelligence (AI) tools to support parts of the hiring process, such as reviewing applications, analyzing resumes, or assessing responses and identifying potential inconsistencies or verification signals in application materials based on available information. These tools assist our recruitment team but do not replace human judgment. Final hiring decisions are ultimately made by humans. If you would like more information about how your data is processed, please contact us.
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