Executive Virtual Assistant Jobs in Secaucus, NJ

Client: Leading Technology and Data-Driven Organization Role: Executive Assistant Pay Rate: $30-$35/hour Duration: 6 months with potential to convert perm Location: NYC, (10011) 4 day/week hybrid Description: Our client is a leading technology and data-driven organization that helps businesses connect data, people, and applications in meaningful ways. The company operates in a highly innovative, fast-moving environment and is known for solving complex customer and business challenges. The team is collaborative, ambitious, and made up of smart, thoughtful professionals who value high-quality work, efficiency, and continuous improvement. About the Role: This is an opportunity for a self-motivated and ambitious professional with previous Executive Assistant experience and strong G Suite skills. You’ll support and work alongside a talented, humble, and incredibly busy group of executives and executive assistants. This is a great opportunity for someone who takes pride in delivering high-quality work, finding efficiencies, and becoming a true strategic administrative partner to senior leaders. The ideal candidate enjoys working with different personalities, can confidently manage a multitude of competing priorities, and communicates effectively with executives, EAs, clients, and internal colleagues. The business is constantly evolving, so adaptability and the ability to flex with changing needs are essential. Responsibilities: Provide comprehensive administrative support to senior Sales Leaders, including heavy calendar management, travel coordination, expense reports, team events/offsites, and other responsibilities designed to maximize executive and team productivity. Prepare weekly briefing documents that provide executives with an at-a-glance view of their schedules, identify potential calendar conflicts, highlight external meetings, and flag where preparation or travel time may be needed. Remain adaptable and capable of supporting additional executives as business needs evolve. Partner with the broader Executive Assistant team on shared administrative responsibilities, including company-wide events, executive virtual offsites, and backup coverage for teammates during PTO. Schedule internal and external meetings and proactively follow up with attendees to confirm logistics and support preparation of meeting materials. Facilitate communication, coordination, and organization across teams. Represent the executive team and organization with professionalism, kindness, discretion, and efficiency at all times. Qualifications 2–4 years of administrative experience. Professional experience using G Suite. Excellent verbal and written communication skills, including client-facing communication. Strong emotional intelligence and the ability to navigate interpersonal relationships thoughtfully and professionally. Highly detail-oriented with the ability to thoroughly review information and email correspondence before responding. Comfortable working in an environment with continuous tactical requests and shifting priorities. Passionate about providing excellent administrative support and continuing to grow and develop as an Executive Assistant. Exceptionally organized with strong follow-through. By submitting to this position, you are agreeing to be included in our talent pool for future hiring for similarly qualified positions. EEO Notice Vaco by Highspring is an Equal Opportunity Employer and does not discriminate against any employee or applicant for employment because of race (including but not limited to traits historically associated with race such as hair texture and hair style), color, sex (includes pregnancy or related conditions), religion or creed, national origin, citizenship, age, disability, status as a veteran, union membership, ethnicity, gender, gender identity, gender expression, sexual orientation, marital status, political affiliation, or any other protected characteristics as required by federal, state or local law. Vaco by Highspring and its parents, affiliates, and subsidiaries are committed to the full inclusion of all qualified individuals. As part of this commitment, Vaco by Highspring and its parents, affiliates, and subsidiaries will ensure that persons with disabilities are provided reasonable accommodations. If reasonable accommodation is needed to participate in the job application or interview process, to perform essential job functions, and/or to receive other benefits and privileges of employment, please contact HR@vaco.com . Vaco by Highspring also wants all applicants to know their rights that workplace discrimination is illegal. Representation Notice By submitting to this position, you agree that you will be giving Vaco by Highspring the exclusive right to present your as a candidate for the foregoing employment opportunity. You further agree that you have represented information about yourself accurately and have not affirmatively misrepresented your qualifications. You also agree to maintain as confidential, to the fullest extent permitted by law, any information you learn from Vaco by Highspring about the position and you will limit disclosure of information about the position only to the extent necessary to perform any obligations in furtherance of your application. In exchange, Vaco by Highspring agrees to exercise reasonable efforts to represent you through all solicitation, job screening and resume dispersal. For residents of Ontario, Canada: Based on Highspring’s discussions with its Client, Highspring’s understanding is that this position for employment is a current vacancy (either through Highspring as a contractor or with the client directly). Privacy Notice Vaco by Highspring and its parents, affiliates, and subsidiaries (“we,” “our,” or “Vaco by Highspring”) respects your privacy and are committed to providing transparent notice of our policies. California residents may access Vaco by Highspring HR Notice at Collection for California Applicants and Employees here. Virginia residents may access our state specific policies here. Residents of all other states may access our policies here. Canadian residents may access our policies in English here and in French here. Residents of countries governed by GDPR may access our policies here. Additionally, submissions to this position are subject to the use of AI to perform preliminary candidate screenings, focused on ensuring minimum job requirements noted in the position are satisfied. More details about Vaco by Highspring’s use of AI can be found here (https://www.highspring.com/ai-use-notices/). Further assessment of candidates beyond this initial phase will be conducted by recruiters and hiring managers. Vaco by Highspring does not know and cannot opine on if its client’s use of AI products in hiring. Pay Transparency Notice Determining compensation for this role (and others) at Vaco by Highspring depends upon a wide array of factors including but not limited to: the individual’s skill sets, experience and training; licensure and certification requirements; office location and other geographic considerations; other business and organizational needs. With that said, as required by local law, Vaco by Highspring believes that the following salary range referenced above reasonably estimates the base compensation for an individual hired into this position in geographies that require salary range disclosure. The individual may also be eligible for discretionary bonuses.