Executive Virtual Assistant Jobs in Madison, WI (NOW HIRING)

Executive Administrative Assistant | OnsiteWe're looking for a highly organized, proactive Executive Administrative Assistant who thrives in a fast-paced environment supporting senior leadership. If you excel at managing complex schedules, coordinating high-level meetings, handling confidential information with discretion, and keeping executives operating at their best, this is a great opportunity to make a meaningful impact.CompensationCompetitive salary based on experience.Work ScheduleStandard business hours, Monday - Friday, 8am to 5pm | Flexibility required to support executive schedules, meetings, and eventsWhy Placon – You'll Love It Here• Work closely with senior leaders, including the CEO, President, and Executive Team• Play a key role in board, shareholder, and executive operations• Variety of responsibilities including event coordination, corporate governance, and communications• Collaborative, professional environment with high visibility across the organization• Competitive compensation and strong benefits package• Opportunity to grow your skills in executive support and corporate operationsWhat You'll Do• Provide high-level administrative support to executive leadership, including calendar management, travel planning, presentations, and expense reporting• Coordinate Board of Directors meetings, shareholder meetings, executive meetings, and company-wide events• Prepare and distribute agendas, board materials, reports, meeting minutes, and follow-up actions• Manage confidential corporate records, contracts, and governance-related documentation• Serve as a liaison between executives, board members, shareholders, employees, and external partners• Coordinate travel, lodging, and logistics for executives, guests, and visitors• Support financial processes including expense reporting, credit card reconciliation, and payment coordination• Assist with customer visits, questionnaires, and internal communications• Organize and facilitate Manager Business Meetings, ensuring smooth logistics and virtual connectivity• Prepare and proofread executive communications, presentations, and organizational materials• Coordinate company events, employee recognition programs, and community involvement activities• Maintain office supplies, business materials, and executive resourcesWhat You Bring• Experience supporting senior executives, leadership teams, or boards of directors• Strong calendar management, meeting coordination, and travel planning skills• Excellent written and verbal communication, including proofreading and professional correspondence• High attention to detail with the ability to manage confidential and time-sensitive information• Strong organizational skills with the ability to manage multiple prioritiesWhat Makes You Stand Out• Experience with board materials, meeting minutes, or corporate governance processes• Proficiency with Microsoft Office, Teams, and scheduling/expense systems• Ability to anticipate needs, solve problems independently, and follow through• Professional presence with strong judgment and a service-oriented mindsetWork Environment• Office-based role supporting executive operations and corporate functions• Frequent collaboration with leadership, employees, and external partnersTravel• Occasional travel may be required to support meetings or eventsDoes this sound like you?If you feel that this job is what you're looking for, applying is a piece of cake – just follow the instructions on this page. Good luck!Placon employment offers are contingent upon the successful completion of a pre-employment drug test, basic physical, background check, educational verification, and reference checks (as applicable).Placon requires that employees have and maintain authorization to work in the country in which the role is based. In general, Placon does not sponsor candidates for non-immigrant visas or permanent residency unless based on business need.Placon is committed to equal opportunity for all applicants without regard to race, color, religion, sex, sexual orientation, gender, gender identity, or expression, marital status, age, national origin, disability, veteran status, genetic information, or other protected characteristics.This role requires the ability to work through differing perspectives and resolve conflict in a respectful and professional manner consistent with The Placon Way.