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Executive Secretarial Jobs in Oregon (NOW HIRING)

BizTek People

Executive Assistant

Portland, OR · On-site

... secretarial experience, including 1 year supporting a senior executive, OR Associate degree or certificate in Office Occupations/Office Technology plus 3 years of secretarial experience, OR Bachelor ...

ATD Technology LLC

Executive Assistant

Portland, OR · On-site

Four years clerical/secretarial experience, which includes one year of work for a senior level executive utilizing highly developed organizational skills; OR * Associates Degree or certificate in ...

ATD Technology LLC

Executive Assistant

Portland, OR · On-site

Four years clerical/secretarial experience, which includes one year of work for a senior level executive utilizing highly developed organizational skills; OR * Associates Degree or certificate in ...

ATD Technology LLC

Executive Assistant

Portland, OR · On-site

Four years clerical/secretarial experience, which includes one year of work for a senior level executive utilizing highly developed organizational skills; OR * Associates Degree or certificate in ...

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Executive Secretarial information

What are the roles of an executive secretary?

Executive Secretarial roles involve providing high-level administrative support to executives and senior management. This includes managing schedules, handling correspondence, organizing meetings, preparing reports, and maintaining confidential records. Executive secretaries often act as a liaison between the executive and other staff or external contacts, requiring strong communication and organizational skills. Their work is crucial for ensuring the smooth operation of the executive's office and enabling leaders to focus on strategic priorities.

What are the key skills and qualifications needed to thrive as an executive secretary?

To thrive as an Executive Secretary, you need excellent organizational skills, attention to detail, and proficiency in office administration, often supported by a diploma or relevant certification. Familiarity with office management systems, advanced Microsoft Office Suite skills, and calendar management software are typically required. Strong interpersonal skills, discretion, and effective communication set outstanding executive secretaries apart. These skills ensure efficient support for executives, smooth office operations, and the protection of sensitive information.

What are some common challenges faced by executive secretaries, and how can they be effectively managed?

Executive secretaries often juggle competing priorities, such as managing complex schedules, handling confidential information, and coordinating communication between executives and other departments. One of the main challenges is balancing urgent requests while maintaining accuracy and professionalism. Effective management involves strong organizational skills, clear communication, and proficiency with office technology. Building good relationships with colleagues and anticipating the executive's needs are also key to succeeding in this fast-paced role.

What is the difference between Executive Secretarial vs Administrative Assistant?

AspectExecutive SecretarialAdministrative Assistant
CredentialsHigh school diploma, some roles may require certifications in secretarial skillsHigh school diploma; certifications optional
Work EnvironmentCorporate offices, executive levelsVarious settings, including offices, departments
Employer & Industry UsageUsed in corporate, legal, financial sectors for supporting executivesCommon across industries for general administrative support
Search & Comparison IntentOften compared for supporting high-level executivesCompared for general office support roles

Executive Secretarial roles focus on supporting top executives with specialized tasks, high-level communication, and confidentiality. Administrative Assistants provide broader support across departments, handling general administrative duties. While both roles require organizational skills, Executive Secretarial positions typically demand more experience and discretion.

What is the average pay for an executive secretarial?

The average salary for an executive secretary typically ranges from $45,000 to $70,000 annually, depending on experience, location, and the size of the organization. Skilled secretaries with proficiency in office management tools and strong communication skills tend to earn higher wages.

What skills do you need to be an Executive Secretarial?

An Executive Secretary needs strong organizational, communication, and time management skills to handle complex schedules and correspondence. Proficiency in office software such as Microsoft Office, attention to detail, discretion, and the ability to prioritize tasks are essential for success in this role.

What are the most commonly searched types of Secretarial jobs in Oregon?

The most popular types of Secretarial jobs in Oregon are:

Executive Secretarial jobs near you
Infographic showing various Executive Secretarial job openings in Oregon as of August 2026, with employment types broken down into 86% Full Time, 11% Part Time, and 3% Contract. Highlights an 82% Physical, 5% Hybrid, and 13% Remote job distribution.

Executive Assistant to the CEO: Open Until Filled

Confederated Tribes of Siletz Indian

Siletz, OR • On-site

$35.77/hr

Full-time

Re-posted 4 days ago

Job description

Description:

Opening Date: 05/06/2026.

Closing Date: Open Until Filled

Job Title: Executive Assistant to the Chief Executive Officer.

Salary/Wage: $35.77/per hr. $74,402/per yr.

Tribal Level: TL 122.1

Location: Siletz, OR

Classification: Full-Time, Non-Exempt.

Job Posting Number: 4069781


INDRODUCTION:

The Executive Assistant to the Chief Executive Officer (CEO) is a vital role within Tribal Administration. The incumbent will work closely with the CEO to ensure a seamless operation of daily activities including but not limited to: planning, organizing, overseeing, and coordinating the CEO office functions. This may include managing schedules, assignment to special projects, attendance at public and confidential meetings, facilitating internal/external communications, facilitate travel, and more.


DUTIES:

  • Schedule meetings and manage a complex calendar for the CEO.
  • Catalog the projects the CEO is responsible for and the progress of each project, so as to best leverage the CEO’s time.
  • Assisting in research and analysis of factual and legal issues, laws, agency decisions, precedent; rules, regulations, guidelines, and polices to determine their impact on the Tribe, programs and/or services.
  • Provide strategic support to ensure the CEO has the time, resources, a nd materials needed to accomplish their goals.
  • Coordinate travel for the CEO, process advances and reconciliations. Track credit card expenses.
  • Keep the CEO organized with meeting materials and immediate priorities (who needs what by when); this includes email inbox management, and communication/response strategies.
  • Manage all incoming email, mail and messages across all media channels on behalf of the CEO by responding , organizing, and escalating priority messages when appropriate.
  • Help to organize, plan and manage small to large events and meetings when requested by the CEO.
  • When requested, sit in on meetings in person or virtually and take detailed notes, as well as communicate and manage follow up from all parties involved.
  • Develop and maintain an accurate contact database.
  • Assist in managing access to various federal, state and non-profit grant reporting websites.
  • Recommends changes to existing procedures and programs to improve effectiveness, timelines, productivity and cost efficiency of programs and functions.
  • Responds to public records requests in accordance with legal timelines and coordinates with appropriate administrators to carry out requests.
  • Composes difficult and complex professional correspondence independently on a variety of matters. Prepares outlines, talking points, and text for public proceedings. Oversees, reviews, and/or prepares correspondence for signature. May initiate routine correspondence as the CEO’s representative.
  • Other duties as assigned.



Requirements:

REQUIREMENTS:

Bachelor’s degree in business or public administration and 2 years of experience as Executive Administrative Assistant or an equivalent combination of executive secretarial, legislative, journalism, and/or public affairs roles.


Knowledge of:

  • The mission, functions, policies, procedures and general administration of the Tribal government.
  • Working knowledge of the Tribal Code, Council processes and authorities, and management practices.
  • In-depth knowledge of executive office staff administration and confidential record keeping.
  • Well-developed knowledge of and skill at using proper English usage, grammar, spelling, and punctuation to take meeting recollections and prepare documents.


Experience in:

  • Proficient use of Microsoft Office applications.


Ability to:

  • Oversee and coordinate complex office and administrative support functions.
  • Exhibit strong interpersonal skills, multi-tasking ability, and time management skills.
  • Adhere to strict confidentiality standards.
  • Problem solve and identify and resolve problems in a timely manner.
  • Maintain a high level of attention to detail and accuracy.
  • Plan, organize, prioritize, delegate and review work in order to meet schedules and timelines.
  • Write supporting documentation, talking points, and routine correspondence.
  • Communicate with a wide range of contacts within and outside the CEO office with tact, professionalism, and courtesy, and in a manner that reflects positively on the Administration and Tribe.


Other:

  • Exhibit excellent organizational skills.


Apply