Executive Program Assistant Jobs in Toronto, ON (NOW HIRING)

What is the opportunity?

As an Executive Assistant, you will directly support the Senior Vice President in Commercial Banking Operations. You will manage schedules, departmental events and executive correspondence to ensure the effectiveness of the executive leadership team. You will liaise with RBC Leadership and business partners on behalf of the leadership team, follow-up on action items, maintain calendars, coordinate travel arrangements, maintain and organize daily schedule, prepare correspondence and other presentation materials, and prepare/act as a pre-verification officer for department expense reports.
What will you do?

• Be the key contact for the executive you support, manage and maintain calendars, coordinate meetings and travel arrangements for the executive and their leadership teams
• Monitor an inbox to help manage meeting proposals, action items and address and delegate inquiries
• Follow up on any agenda items or deliverables, including coordination with facilitators and presenters to deliver materials in a timely manner
• Support the overall objectives of the senior management team with the coordination of meeting planning and materials, including providing administrative support, organizing team meetings, helping with town hall meetings, etc.
• Process monthly expense reports, maintain vacation schedules and up-to-date records for the executive and their direct reports within Workday and validate expense reports
• Proactively seek opportunities to provide additional value to ensure all established deadlines/commitments are met and work closely with other EAs to plan meetings, events and manage calendar series
• Continue to adjust the way we work, supporting the overall goals of the senior management team and support senior leaders in activities to drive deeper employee engagement
• Working with other internal departments like Finance, Communications teams and Employee Engagement

What do you need to succeed?

Must have:

• 5+ years' experience in executive administration/coordinator capacity, supporting executives or senior level management
• Strong interpersonal and diplomacy skills, and ability to interact with individuals across all levels of the organization
• Ability to thrive in a collaborative environment with a strong capability to prioritize activities
• Ability to work in a fast-paced environment, adapt to change and navigate continuously shifting requirements
• Ability to work efficiently and accurately with minimal supervision
• Highly proficient in Microsoft Word, Power Point, Excel, Outlook, WebEx and Concur(expense & travel system)
• Strong organizational skills, including ability to organize, plan and schedule activities and manage calendars

What's in it for you?

We thrive on the challenge to be our best, progressive thinking to keep growing, and working together to deliver trusted advice to help our clients thrive and communities prosper. We care about each other, reaching our potential, making a difference to our communities, and achieving success that is mutual.

• Ability to make a difference and lasting impact
• Work in a dynamic, collaborative, progressive, and high-performing team
• Opportunities to do challenging work

Job Skills

Additional Job Details

Note: Applications will be accepted until 11:59 PM on the day prior to the application deadline date above

Our Employment Opportunities

At RBC, we are guided by living shared values of Client First, Integrity, Collaboration, Respect and Excellence and winning together as One RBC. We believe an inclusive workplace that has diverse perspectives is core to our continued growth as one of the largest and most successful banks in the world. Maintaining a workplace where our employees feel supported to perform at their best, effectively collaborate, drive innovation, and grow professionally helps to bring our Purpose to life and create value for our clients and communities. RBC strives to deliver this through policies and programs intended to foster a workplace based on respect, belonging and opportunity for all.

RBC is presently inviting candidates to apply for this existing vacancy. Applying to this posting allows you to express your interest in this current career opportunity at RBC. Qualified applicants may be contacted to review their resume in more detail.