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Executive Program Assistant Jobs in Oregon (NOW HIRING)

Arena

Rank the Vote: Executive Assistant

Portland, OR · On-site

$25 - $35/hr

Executive Assistant Rank the Vote is a non-partisan 501c3 organization dedicated to empowering ... programs. * Help research potential donors, prepare call time sheets. * Send donation and grant ...

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Executive Program Assistant information

What is an executive program assistant?

Executive Program Assistants are professionals who provide administrative and organizational support to executives or senior managers, often within a specific program or department. Their duties typically include scheduling meetings, managing communications, preparing reports, coordinating events, and assisting with project management. They serve as a key point of contact between executives, staff, and external stakeholders, helping ensure the smooth operation of programs. Strong organizational, communication, and multitasking skills are essential for success in this role.

What are the key skills and qualifications needed to thrive as an executive program assistant?

To thrive as an Executive Program Assistant, you need strong organizational, multitasking, and administrative skills, often supported by a bachelor's degree or relevant experience. Familiarity with office software suites, scheduling tools, and project management systems is typically required. Excellent communication, discretion, and problem-solving abilities are crucial soft skills for supporting executives and coordinating complex programs. These skills ensure seamless operations, effective support for leadership, and the successful execution of organizational initiatives.

How does an executive program assistant typically support cross-functional teams within an organization?

Executive Program Assistants are often at the center of cross-functional collaboration, coordinating schedules, preparing meeting materials, and ensuring communication flows smoothly between departments. They may facilitate project timelines, track deliverables, and act as a liaison between executives and various teams. This role requires strong organizational and interpersonal skills, as you'll frequently interact with staff across all levels and must be adept at prioritizing competing demands. Successfully supporting cross-functional teams is key to ensuring that organizational initiatives progress efficiently and on schedule.

What is the difference between Executive Program Assistant vs Administrative Assistant?

AspectExecutive Program AssistantAdministrative Assistant
CredentialsTypically requires relevant experience; certifications are optionalOften requires high school diploma or equivalent; certifications are optional
Work EnvironmentSupports executives and program teams in corporate or nonprofit settingsSupports general office functions across various industries
Employer & Industry UsageCommon in corporate, government, and nonprofit sectors for supporting programs and executives

The main difference is that an Executive Program Assistant focuses on supporting specific programs and executive-level staff, often requiring specialized knowledge and experience. An Administrative Assistant provides broader administrative support across departments. Both roles require strong organizational skills, but the Executive Program Assistant typically works more closely with high-level management on specialized projects.

What are the most commonly searched types of Executive Program jobs in Oregon?

The most popular types of Executive Program jobs in Oregon are:

What cities in Oregon are hiring for Executive Program Assistant jobs?

Cities in Oregon with the most Executive Program Assistant job openings:

Executive Program Assistant jobs near you

Executive Administrative Assistant

Medford, OR • On-site

Lithia Motors Home Office
See more jobs at Lithia Motors Home Officeexternal

$21 - $36.05/hr

Other

Medical, Dental, Vision, Life, Retirement, PTO

Posted 5 days ago

Job description

Lithia & Driveway | Executive Admin Assistant

At Lithia & Driveway (NYSE: LAD) our success is fueled by our high performing teams delivering Auto Done Easy for our customers. We create simple, transparent, and convenient customer experiences throughout the vehicle-ownership lifecycle by leveraging our hundreds of store locations and our key adjacencies - Driveway, DFC, and GreenCars. We've built a retail model that champions entrepreneurial leadership, Growth Powered by People, and a strategy that creates possibilities and pushes us to reach our potential.

As an Executive Administrative Assistant, you'll play a key role in supporting executive leadership by managing schedules, coordinating travel, organizing meetings and events, and serving as a trusted partner to both internal and external stakeholders. You'll help create seamless experiences that allow our leaders to focus on driving the business forward. Based on internal role documentation and intake notes, this position supports executive calendars, travel coordination, meeting logistics, correspondence, and office operations.

Location: Lithia Home Office (fully on-site)

Compensation Range: $21.00-36.05/hr. Actual pay may vary based on skills, experience, job-related knowledge, and location. Final compensation will be determined during the interview process in accordance with applicable pay equity and transparency laws.

What You'll Do

  • Serve as the primary point of contact between executives, team members, and external partners.
  • Manage complex calendars, schedule meetings, and coordinate executive priorities.
  • Prepare agendas, meeting materials, presentations, and reports.
  • Coordinate travel arrangements, including flights, hotels, and event logistics.
  • Draft and edit professional correspondence, emails, and business communications.
  • Organize executive meetings, team events, and business dinners/lunches.
  • Assist with office operations, including supply management and administrative support.
  • Handle confidential information with professionalism and discretion.
  • Anticipate needs, solve problems proactively, and keep priorities moving forward.

What You'll Bring

  • Exceptional organizational skills and a strong attention to detail.
  • Excellent written and verbal communication abilities.
  • A sense of urgency with the ability to manage multiple priorities.
  • Strong critical-thinking and problem-solving skills.
  • Active listening skills and a customer-service mindset.
  • Outstanding time management and follow-through.
  • Experience supporting leaders, managing calendars, coordinating travel, or handling executive-level administrative responsibilities is a plus.

We offer a comprehensive benefits package designed to support you and your family, including:

  • Competitive pay
  • Medical, Dental and Vision Plans
  • Paid Holidays
  • PTO: 80 hours front-loaded on day 1
  • Short and Long-Term Disability
  • Paid Life Insurance
  • 401(k) Retirement Plan
  • Employee Stock Purchase Plan
  • Lithia Learning Center
  • Vehicle Purchase Discounts
  • Wellness Programs

High School graduate or equivalent, 18 years or older required. We are a drug free workplace. We are committed to equal employment opportunity (regardless of race, color, ancestry, religion, sex, national origin, sexual orientation, age, citizenship, marital status, disability, gender identity or Veteran status). We also consider qualified applicants regardless of criminal histories, consistent with legal requirements.

Apply