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Executive Program Assistant Jobs in Ontario (NOW HIRING)

Canadian Blood Services

Executive Assistant

Ottawa, ON · On-site

CA$75K - CA$88K/yr

The Executive Assistant to the Vice President - General Counsel and Chief Risk Officer is ... Employee discounts, wellness program, and access to professional development resources. What you ...

Canadian Blood Services

Executive Assistant

Ottawa, ON · On-site

CA$75K - CA$88K/yr

The Executive Assistant to the Vice President - General Counsel and Chief Risk Officer is ... Employee discounts, wellness program, and access to professional development resources. What you ...

BDO Canada

Executive Assistant

Ottawa, ON · On-site

CA$53K - CA$88K/yr

Your Opportunity BDO Canada LLP is looking for a Executive Assistant in our Ottawa location. This ... You have excellent knowledge of Microsoft Office computer programs (Word, Excel, and Outlook) * You ...

Longevity Achieved

Executive Assistant

Mississauga, ON · Hybrid

CA$47K - CA$54K/yr

Longevity Achieved is seeking a dedicated Executive Assistant to support our Financial Advisors. We ... Access to training programs, mentorship, and continuous learning opportunities. * Work in a dynamic ...

Arthur Cox

Executive Assistant (Perm)

Dublin, ON · Hybrid

You will have a solid and proven track record as an Executive Assistant. * Providing comprehensive ... Comprehensive health and wellness benefits including full gym and wellness programme * TaxSaver and ...

BMO Capital Markets

Executive Assistant

London, ON · On-site

CA$43K - CA$80K/yr

... executives. * Employs systems (e.g. customized exception reports, tracking reports etc.) to manage ... Provides input into the planning and implementation of administrative programs. * Coordinates and ...

Royal Bank of Canada

Executive Assistant

Toronto, ON · On-site

Maintain vacation schedule and up-to-date records for the executives and their direct reports ... RBC strives to deliver this through policies and programs intended to foster a workplace based on ...

Machina Labs

Executive Assistant to the CEO

Chatsworth, ON · On-site

CA$85K - CA$105K/yr

... mobility programs will run on. If you want to work on hard problems that matter and see them fly ... Machina Labs is seeking an Executive Assistant to support the CEO in managing day-to-day priorities ...

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Executive Program Assistant information

What is an executive program assistant?

Executive Program Assistants are professionals who provide administrative and organizational support to executives or senior managers, often within a specific program or department. Their duties typically include scheduling meetings, managing communications, preparing reports, coordinating events, and assisting with project management. They serve as a key point of contact between executives, staff, and external stakeholders, helping ensure the smooth operation of programs. Strong organizational, communication, and multitasking skills are essential for success in this role.

What are the key skills and qualifications needed to thrive as an executive program assistant?

To thrive as an Executive Program Assistant, you need strong organizational, multitasking, and administrative skills, often supported by a bachelor's degree or relevant experience. Familiarity with office software suites, scheduling tools, and project management systems is typically required. Excellent communication, discretion, and problem-solving abilities are crucial soft skills for supporting executives and coordinating complex programs. These skills ensure seamless operations, effective support for leadership, and the successful execution of organizational initiatives.

How does an executive program assistant typically support cross-functional teams within an organization?

Executive Program Assistants are often at the center of cross-functional collaboration, coordinating schedules, preparing meeting materials, and ensuring communication flows smoothly between departments. They may facilitate project timelines, track deliverables, and act as a liaison between executives and various teams. This role requires strong organizational and interpersonal skills, as you'll frequently interact with staff across all levels and must be adept at prioritizing competing demands. Successfully supporting cross-functional teams is key to ensuring that organizational initiatives progress efficiently and on schedule.

What is the difference between Executive Program Assistant vs Administrative Assistant?

AspectExecutive Program AssistantAdministrative Assistant
CredentialsTypically requires relevant experience; certifications are optionalOften requires high school diploma or equivalent; certifications are optional
Work EnvironmentSupports executives and program teams in corporate or nonprofit settingsSupports general office functions across various industries
Employer & Industry UsageCommon in corporate, government, and nonprofit sectors for supporting programs and executives

The main difference is that an Executive Program Assistant focuses on supporting specific programs and executive-level staff, often requiring specialized knowledge and experience. An Administrative Assistant provides broader administrative support across departments. Both roles require strong organizational skills, but the Executive Program Assistant typically works more closely with high-level management on specialized projects.

What cities in Ontario are hiring for Executive Program Assistant jobs?

Cities in Ontario with the most Executive Program Assistant job openings:

Executive Program Assistant jobs near you

Executive Assistant

Ottawa, ON • On-site

Canadian Blood Services
1 - 5K employees
Learn more about Canadian Blood Servicesexternal

CA$75K - CA$88K/yr

Full-time

Medical, Dental, Vision, Retirement, PTO

Posted 13 days ago

Job description

Please note this role will work in a hybrid environment. The successful candidate will be working a mixture of on-site and off-site work to meet the needs of our organization. Currently, employees are expected to have an in-person presence for at least 40% of their work time. 

Job posting ID: 9148

Employment status: Regular full-time
Position's anticipated start date: 2026-09-21 

 
Salary/Rate of pay: $75,100 - $88,300

Application deadline: 2026-09-10

  • This external job posting may close earlier than the advertised deadline. We recommend applying as soon as possible.

Application requirements:

  • Your up-to-date resume.
  • Job specific cover letter.
  • We recommend you save a copy of the job posting for reference throughout the recruitment process.

Do you currently work for Canadian Blood Services? All employees must apply via the internal career page.

Together, the work we do connects people and changes lives - including your own. 

Be part of a dynamic, collaborative and caring organization committed to saving and improving lives. Thousands of patients depend on us every day for reliable access to safe blood, plasma, stem cells and organs and tissues.

About the role

Canadian Blood Services is looking for a Regular full-time Executive Assistant - Divisional Operations Support to join our dynamic Innovation team. 

The Executive Assistant to the Vice President - General Counsel and Chief Risk Officer is responsible for supporting Canadian Blood Services and the Legal division by providing high-level administrative and operational support to our Vice President - General Counsel and Chief Risk Officer and their extended leadership team. Your keen eye for detail, strong judgment, and ability to manage complex schedules and communications will make you a vital member of the team.

Formula for success
  • Leveraging your strong organizational and administrative skills, you will coordinate divisional meetings, retreats, townhalls and executive planning sessions.
  • Drawing on your experience working with senior leadership, you will manage sensitive communications and provide guidance to ensure timely responses and follow-ups.
  • Utilizing your interpersonal skills, you will liaise with internal and external stakeholders including the Executive Management Team, Board of Directors, consultants and other partners.
  • Relying on your attention to detail, you will review and manage incoming communications, monitor financial reports, track deliverables, and maintain confidential records.
  • With your proven ability to multitask, you will support the planning and execution of annual divisional workplans and special projects.
  • Drawing on your communication strengths, you will prepare meeting agendas, reports, and correspondence to support the Vice President - General Counsel and Chief Risk Officer and team.
Desired education and skills
  • Post-secondary diploma in a related field and a minimum of 5 years of related experience in a professional office environment (an equivalent combination of education and experience may be considered).
  • Strong written and verbal communication skills, with a proven ability to draft and edit professional documents.
  • Excellent organizational and time management skills; able to manage multiple competing priorities.
  • Demonstrated ability to work independently and exercise sound judgment.
  • Experience working with governance bodies such as Boards or senior committees is considered an asset.
  • Experience working in a legal, governance, risk, compliance, or regulated environment is considered an asset.
  • Advanced computer skills in Microsoft Office Suite (e.g., Word, Excel, PowerPoint, Outlook); experience with SAP is an asset.
What we offer you
  • 4 weeks paid vacation
  • Comprehensive group health, dental, and vision benefits for you and your family.
  • Defined benefit pension plan.
  • Employee discounts, wellness program, and access to professional development resources.
What you can expect
  • This role will work in a hybrid environment, with expectations of at least 40% onsite at our 1800 Alta Vista Dr, Ottawa, Ontario location.
  • Hours of work are generally Monday to Friday, with occasional flexibility needed based on divisional or corporate activities.
  • Some travel or extended hours may be required for retreats or special events.


If this role resonates with you, we encourage you to apply by providing your up-to-date resume. This could be your first step towards a meaningful and inspiring career. Come to work each day knowing that you save lives. 

We acknowledge that the work of Canadian Blood Services spans many Territories and Treaty areas across the country, and we are grateful for the Traditional Knowledge Keepers and Elders who have guided us in this important work. We recognize the land and waters that have inspired our work and offer gratitude to those Indigenous peoples on whose territory we work, live and play.

Diversity and inclusion play a vital role in ensuring health equity for patients across Canada. We are committed to reflecting Canada's population in our organization and fostering an environment where all employees can be their authentic selves, with equal opportunities to succeed and contribute.  

We thank all applicants for their interest. However, only those considered for an interview or those invited to participate in an assessment will be contacted. Emails are sent directly from our system, to ensure you receive them please add donotreply@blood.ca and system@successfactors.com to your safe senders list. 

Applicants who require accommodation should discuss their needs with us.

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