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Executive Program Assistant Jobs in Kentucky (NOW HIRING)

International Executive Service Corps

$27K - $35K/yr

Bering-Alaka`ina Holdings, LLC is looking for a Program Assistant I to provide support for our government customer in Arlington, Virginia . DESCRIPTION OF RESPONSIBILITIES: * Responsible for ...

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Executive Program Assistant information

What is an executive program assistant?

Executive Program Assistants are professionals who provide administrative and organizational support to executives or senior managers, often within a specific program or department. Their duties typically include scheduling meetings, managing communications, preparing reports, coordinating events, and assisting with project management. They serve as a key point of contact between executives, staff, and external stakeholders, helping ensure the smooth operation of programs. Strong organizational, communication, and multitasking skills are essential for success in this role.

What are the key skills and qualifications needed to thrive as an executive program assistant?

To thrive as an Executive Program Assistant, you need strong organizational, multitasking, and administrative skills, often supported by a bachelor's degree or relevant experience. Familiarity with office software suites, scheduling tools, and project management systems is typically required. Excellent communication, discretion, and problem-solving abilities are crucial soft skills for supporting executives and coordinating complex programs. These skills ensure seamless operations, effective support for leadership, and the successful execution of organizational initiatives.

How does an executive program assistant typically support cross-functional teams within an organization?

Executive Program Assistants are often at the center of cross-functional collaboration, coordinating schedules, preparing meeting materials, and ensuring communication flows smoothly between departments. They may facilitate project timelines, track deliverables, and act as a liaison between executives and various teams. This role requires strong organizational and interpersonal skills, as you'll frequently interact with staff across all levels and must be adept at prioritizing competing demands. Successfully supporting cross-functional teams is key to ensuring that organizational initiatives progress efficiently and on schedule.

What is the difference between Executive Program Assistant vs Administrative Assistant?

AspectExecutive Program AssistantAdministrative Assistant
CredentialsTypically requires relevant experience; certifications are optionalOften requires high school diploma or equivalent; certifications are optional
Work EnvironmentSupports executives and program teams in corporate or nonprofit settingsSupports general office functions across various industries
Employer & Industry UsageCommon in corporate, government, and nonprofit sectors for supporting programs and executives

The main difference is that an Executive Program Assistant focuses on supporting specific programs and executive-level staff, often requiring specialized knowledge and experience. An Administrative Assistant provides broader administrative support across departments. Both roles require strong organizational skills, but the Executive Program Assistant typically works more closely with high-level management on specialized projects.

Executive Program Assistant jobs near you

Program Assistant I

On-site

International Executive Service Corps
See more jobs at International Executive Service Corpsexternal

$27K - $35K/yr

Other

Medical, Dental, Life, Retirement, PTO

Posted 8 days ago

Key responsibilities

  • Perform administrative tasks in support of various functions, including preparing reports, correspondence, and managing calendars.

  • Apply entry-level skills to specialized administrative duties such as procurement, safety, security, communications, and office management.

  • Coordinate administrative activities such as answering phones, sorting mail, travel arrangements, data management, and supporting special projects.

Job description

Bering-Alaka`ina Holdings, LLC is looking for a Program Assistant I to provide support for our government customer in Arlington, Virginia.

DESCRIPTION OF RESPONSIBILITIES:
  • Responsible for performing administrative tasks in support of various functions.
  • Applies entry level skills and knowledge that relate to general administrative duties.
  • Performs specialized administrative duties in the areas of procurement, safety, security, communications, quality management, human resources, travel, accounting, finance, office management, property, and other similiar specialized tasks.
  • Can easily use standard office equipment: fax machines, computer/laptop.
  • Answering phones, sorting mail, preparing correspondence, filing, copying documents, calendar management, travel arrangements, data management, special projects, word processing, meeting planning, editing, and proofreading skills.
  • Performing and coordinating administrative duties which include manufacturing, preserving, retrieving, integrating information for staff and customers.
  • Preparing reports, correspondences, fiscal budgets, and other such required documentations for the organization.
  • Other duties as assigned by Supervisor.
REQUIRED DEGREE/EDUCATION/CERTIFICATION:

High School Diploma

DESIRED SKILLS AND EXPERIENCE:

Six (6) years general experience

REQUIRED CITIZENSHIP AND CLEARANCE:
  • U.S. Citizen
  • Must have an active Secret Clearance
COMPENSATION DETAILS:
  • $70,000.00 - $75,000.00
  • The compensation range or hourly rate provided is a good faith estimate at the time of posting. Final compensation will be determined based on qualifications, experience, skills, internal equity, market conditions, and applicable laws.

Bering-Alaka`ina Holdings, LLC is a fast-growing government service provider. Employees enjoy competitive salaries.

Eligible employees enjoy:

  • 401K plan with company match
  • medical, dental, disability, and life insurance coverage
  • tuition reimbursement
  • paid time off
  • 11 paid holidays

We are an Equal Opportunity/Affirmative Action Employer of individuals with disabilities and veterans. We not illegally discriminate in employment decisions on the basis of any protected categories. If you are a person with a disability and you need an accommodation during the application process, please click here to request accommodation. We E-Verify all employees.

As a part of BSNC, Bering- Alakaina Holdings gives hiring, promotion, training, and retention preference to BSNC shareholders, descendants and shareholder spouses who meet the minimum qualifications for the job. Qualified job candidates will generally be considered in the following order: BSNC shareholders, descendants, shareholder spouses, current employees, and outside candidates. The BSNC Shareholder Development department tracks and monitors the implementation of the Shareholder Hire Preference across its operations.

Bering-Alaka`ina Holdings, LLC is comprised of industry-recognized government service firms designated as Alaska Native Corporation (ACN)-owned and 8(a) certified businesses and includes Ke`aki Technologies, LLC; Laulima Government Solutions, LLC; KÅ«pono Government Services, LLC; Kapili Services, LLC; Po`okela Solutions, LLC; KÄ«kaha Solutions, LLC;and Pololei Solutions, LLC.

For additional information, please visit www.beringalakaina.com

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