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Executive Program Assistant Jobs in Alaska (NOW HIRING)

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Executive Program Assistant information

What is an executive program assistant?

Executive Program Assistants are professionals who provide administrative and organizational support to executives or senior managers, often within a specific program or department. Their duties typically include scheduling meetings, managing communications, preparing reports, coordinating events, and assisting with project management. They serve as a key point of contact between executives, staff, and external stakeholders, helping ensure the smooth operation of programs. Strong organizational, communication, and multitasking skills are essential for success in this role.

What are the key skills and qualifications needed to thrive as an executive program assistant?

To thrive as an Executive Program Assistant, you need strong organizational, multitasking, and administrative skills, often supported by a bachelor's degree or relevant experience. Familiarity with office software suites, scheduling tools, and project management systems is typically required. Excellent communication, discretion, and problem-solving abilities are crucial soft skills for supporting executives and coordinating complex programs. These skills ensure seamless operations, effective support for leadership, and the successful execution of organizational initiatives.

How does an executive program assistant typically support cross-functional teams within an organization?

Executive Program Assistants are often at the center of cross-functional collaboration, coordinating schedules, preparing meeting materials, and ensuring communication flows smoothly between departments. They may facilitate project timelines, track deliverables, and act as a liaison between executives and various teams. This role requires strong organizational and interpersonal skills, as you'll frequently interact with staff across all levels and must be adept at prioritizing competing demands. Successfully supporting cross-functional teams is key to ensuring that organizational initiatives progress efficiently and on schedule.

What is the difference between Executive Program Assistant vs Administrative Assistant?

AspectExecutive Program AssistantAdministrative Assistant
CredentialsTypically requires relevant experience; certifications are optionalOften requires high school diploma or equivalent; certifications are optional
Work EnvironmentSupports executives and program teams in corporate or nonprofit settingsSupports general office functions across various industries
Employer & Industry UsageCommon in corporate, government, and nonprofit sectors for supporting programs and executives

The main difference is that an Executive Program Assistant focuses on supporting specific programs and executive-level staff, often requiring specialized knowledge and experience. An Administrative Assistant provides broader administrative support across departments. Both roles require strong organizational skills, but the Executive Program Assistant typically works more closely with high-level management on specialized projects.

What cities in Alaska are hiring for Executive Program Assistant jobs?

Cities in Alaska with the most Executive Program Assistant job openings:

Account Executive - Building Automation

Anchorage, AK • On-site

LONG Building Technologies
Construction • 201 - 500 employees

Full-time

Medical, Dental, Vision, Life, Retirement, PTO

Re-posted 12 days ago


Job description

Description

Position Purpose

The Account Executive promotes the Building Automation/Temperature Controls business unit, generating leads and turning those leads into sales success for existing buildings. This individual will estimate, quote, negotiate and sell Building Automation upgrades, retrofits, and our Impact-Driven Service Agreements in a timely, profitable, and responsive manner. 

Benefits 

Medical, Dental and Vision Insurance, Voluntary Life Insurance, Voluntary Accident and Critical Care Insurance, Basic Life, Short-Term and Long-Term Disability, Employee Assistance Program (EAP), 401(k) with Employer Matching contributions, Profit Sharing/Bonus/Commission Program as applicable, Paid Time Off, Paid Community Service Day, 8 Paid holidays, Tuition Reimbursement, Pet Insurance, Legal and IDShield are offered to eligible employees.  

Essential Duties and Responsibilities 

To perform this job successfully, you must be able to perform each essential duty satisfactorily. Other duties or tasks assigned as required. Reasonable accommodation may be made to enable individuals with disabilities to perform the essential functions. The essential functions of this position include but are not limited to: 

  • Under supervision, manage and grow assigned territory or group of accounts consisting of building owners, end-users, and property managers.
  • Achieve booking and gross margin goals. General annual booking volume guidelines are: $500k-$1M.
  • Develop and implement plans to take advantage of all sales opportunities for assigned customers or territory. 
  • Effectively perform needs assessments and develop sales proposals, estimates, specifications and presentations.
  • Work with operations, finance, legal, and other inside and outside resources as needed to obtain the sale.
  • Follow through on sold work to ensure satisfactory completion. Ensure smooth sales-to-operations turnover and monitor progress.
  • Assist in resolving customer satisfaction issues and collections as needed. 
  • Analyze and suggest upgrades and/or repairs based on performance metrics of the FDD software. 
  • Assist customers and potential customers with problems involving the use of company products and services and recommend suitable resolutions accordingly.
  • Utilize Sales software for sales activity reports, forecast reports, and expense tracking.
  • Participate in civic and professional organizations, and sales department meetings, workshops, and seminars. Continue to pursue in-depth product and service knowledge and acquire deeper selling, technical and financial skills.  
  • Keep current on market business and product trends.
  • Adhere to all LONG safety standards
  • Other duties as assigned. 

Qualifications 

  • 1+ years of experience in sales-related role(s).
  • Moderate related technical and financial expertise.
  • Ability to legally operate a motor vehicle.
  • Understanding of HVAC, control systems, building automation, electrical systems, energy management, engineering, installation, and construction procedures
  • Skilled in reading and interpreting mechanical plans and specifications.
  • Excellent verbal, written, and interpersonal communication skills, with a strong focus on customer service and computer proficiency.
  • Ability to interact with all levels of personnel, including senior management.
  • Capable of managing multiple tasks simultaneously.
  • Highly accountable and willing to take ownership of responsibilities.
  • Strong attention to detail. 

Preferred Qualifications 

  • Associate degree in engineering, business or equivalent combination of education and/or experience.
  • Credentials, including LEED GA/AP, CEM, FE, or PE 
  • ASHRAE association 
  • No candidate will meet every single desired qualification. If your experience looks a little different from what we’ve identified and you think you can bring value to the role, we’d love to learn more about you! 

Physical Requirements

  • This position may involve sitting for extended periods, lifting, bending, and kneeling.
  • This position may require lifting to 25 lbs. from floor to countertop and countertop to floor. 

Environment

  • Indoor, office environment 

Competencies 

To perform this position successfully, an individual must display the following qualities.

  • LONG expects its employees to understand and meet customer needs, collaborate effectively with colleagues, manage potential hazards and risks, and engage with and contribute to the community. These values are part of our core values used as performance metrics and are integral to company culture. The focus of this role is on self-development and to encourage the immediate team and others to provide the best service to both our internal and external customers. 

LONG Building Technologies, Inc. is a leading provider of HVAC equipment and contracting services, serving commercial clients. With a strong commitment to quality and customer satisfaction, we pride ourselves on delivering innovative solutions and exceptional service. Our company operates in an environment where unions play a significant role, ensuring fair labor practices and adherence to industry standards.  

At LONG Building Technologies, we don’t just accept difference - we celebrate it, and we thrive on it for the benefit of our co-workers, our customers, and our company. We are proud to be an equal opportunity employer. We are committed to equal employment opportunity regardless of race, color, ancestry, religion, sex, national origin, sexual orientation, age, citizenship, marital status, disability, or Veteran status.