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Executive Producer Assistant Jobs in Indiana (NOW HIRING)

Cimcor, Inc.

Executive Assistant

Merrillville, IN · On-site

Produce clear itineraries and provide on-trip support; track loyalty programs Project & Objective ... Represent the executive in their absence by attending meetings and taking notes * Assist other ...

Cimcor, Inc.

Executive Assistant

Merrillville, IN

Produce clear itineraries and provide on-trip support; track loyalty programs Project & Objective ... Represent the executive in their absence by attending meetings and taking notes * Assist other ...

Bsu

Executive Assistant to the Vice President

Muncie, IN · On-site

$22 - $24.20/hr

Executive Assistant to the Vice President Compensation: $22.00 - 24.20 Department: VP for Govt ... produce monthly financial reports and summaries for the Vice President's review. 5. Coordinate ...

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Executive Producer Assistant information

What are the key skills and qualifications needed to thrive as an executive producer assistant?

To thrive as an Executive Producer Assistant, you typically need strong organizational skills, attention to detail, and familiarity with media production processes, often supported by a relevant degree or production experience. Knowledge of production management software, budgeting tools, and scheduling platforms is commonly required. Excellent communication, multitasking abilities, and discretion are soft skills that set candidates apart in this position. These abilities ensure the smooth coordination of complex projects, support the executive producer effectively, and contribute to the overall efficiency of the production team.

What are the typical daily responsibilities of an executive producer assistant?

An Executive Producer Assistant’s daily tasks often include managing the executive producer’s calendar, coordinating meetings, handling communications with cast and crew, and overseeing document organization. You may also assist with budgeting, scheduling, and tracking project milestones, as well as preparing production reports and updating progress logs. The role frequently involves problem-solving and responding to unexpected changes in the production schedule. Working closely with producers, directors, and various departments, you’ll play a pivotal part in keeping production activities on track and supporting the executive producer in achieving project goals.

What does an executive producer assistant do?

An Executive Producer Assistant supports the Executive Producer in managing schedules, coordinating production tasks, handling communications, and ensuring smooth workflow in film, TV, or media projects. They may assist with budgeting, research, script reviews, and logistical planning. Strong organizational skills, attention to detail, and the ability to multitask under pressure are essential for this role.

What are popular job titles related to Executive Producer Assistant jobs in Indiana? For Executive Producer Assistant jobs in Indiana, the most frequently searched job titles are:
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Executive Producer Assistant jobs near you
Infographic showing various Executive Producer Assistant job openings in Indiana as of August 2026, with employment types broken down into 1% As Needed, 76% Full Time, 20% Part Time, 1% Temporary, and 2% Contract. Highlights an 98% Physical, 1% Hybrid, and 1% Remote job distribution.

Executive Assistant

Cimcor, Inc.

Merrillville, IN • On-site

Full-time

Medical, Dental, Vision, PTO

Re-posted 15 days ago

Job description

Cimcor, Inc. is seeking a highly capable, detail-oriented Executive Assistant to provide direct support to a C-level executive. You'll be the air-traffic controller for the executive's day-managing schedules and communications, anticipating needs, and keeping critical projects on track. This position demands a strategic thinker who thrives in a dynamic environment, juggles competing priorities with ease, and communicates clearly at every level. If you're resourceful, trustworthy, and pride yourself on staying five steps ahead, we'd love to meet you.
Key Responsibilities
Calendar & Inbox Management
  • Own the executive's calendar and email with precision and discretion
  • Anticipate conflicts, re-prioritize swiftly, and keep stakeholders informed

Communications Hub
  • Serve as the primary point of contact (phone, email, messaging); interface with clients and partners
  • Draft company-wide updates, executive messages, and concise status summaries

Meeting & Event Coordination
  • Schedule internal/external meetings, prepare agendas, capture action items, and follow through on next steps
  • Organize team events and corporate celebrations, handling every detail

Travel Planning
  • Arrange domestic and international travel end-to-end (air, hotel, visas, ground transport)
  • Produce clear itineraries and provide on-trip support; track loyalty programs

Project & Objective Tracking
  • Monitor key initiatives; follow up on deliverables to ensure objectives are met on time
  • Prepare reports and analyses for the executive based on research or historical data

Administrative & Financial Support
  • Monitor shared inboxes; route or resolve tickets promptly
  • Follow up on overdue A/R and enter bills in A/P (NetSuite)
  • Maintain vendor relationships, inventory, and office supplies; run occasional errands
  • Scan, archive, and safeguard contracts and historical documents

Executive Representation & Office Culture
  • Represent the executive in their absence by attending meetings and taking notes
  • Assist other employees at the executive's direction and coordinate morale initiatives
  • Notify the executive's spouse of key events and milestones when appropriate
  • Maintain professional knowledge by attending workshops and reviewing publications
Requirements
  • 3+ years supporting a senior or C-level executive (tech or high-growth environment a plus)
  • High school diploma required; associate/bachelor's degree or PA certification preferred
  • Expert-level Google Workspace; strong Word, Excel, PowerPoint skills; NetSuite familiarity a plus
  • Tech-savvy, quick to master new tools, and comfortable with office-management procedures
  • Impeccable organization, critical thinking, and written/verbal communication
  • Proven ability to operate independently, adapt to shifting priorities, and solve problems fast
  • Absolute discretion in handling confidential information
  • Reliable transportation for local errands (mileage reimbursed)
  • Bonus: you understand the life-saving power of a good açaí bowl
Benefits
  • Medical, dental, and vision insurance
  • Paid time off & holidays
  • Mileage and travel reimbursement per federal guidelines
  • Small, collaborative team where your impact is visible every day

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