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Executive Events Planner Jobs in Virginia (NOW HIRING)

Tidal Jets Inc.

Executive Assistant

Herndon, VA · On-site

$65K - $78K/yr

Executive Assistant to the CEO Company Overview: Tidal Jets Inc. is a leading private jet brokerage ... Event Planning and Coordination: Assist in planning and coordinating various company events ...

Tidal Jets Inc.

Executive Assistant

Herndon, VA

$65K - $78K/yr

Executive Assistant to the CEO Company Overview: Tidal Jets Inc. is a leading private jet brokerage ... Event Planning and Coordination: Assist in planning and coordinating various company events ...

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All JobsEvents Planner JobsExecutive Events Planner JobsExecutive Events Planner Jobs in Virginia

Executive Events Planner information

What is an executive events planner?

Executive Events Planners are professionals who specialize in organizing, coordinating, and managing high-level events such as corporate meetings, conferences, galas, and executive retreats. They handle all aspects of event planning, including budgeting, venue selection, vendor negotiations, logistics, and on-site management. Their goal is to ensure that events run smoothly and align with the strategic objectives of the organization, often working closely with senior leadership and stakeholders. Strong organizational, communication, and problem-solving skills are essential for success in this role.

What are some common challenges executive events planners face when organizing large-scale corporate events?

Executive Events Planners often encounter challenges such as managing complex logistics, coordinating multiple stakeholders with differing expectations, and handling last-minute changes or emergencies. Balancing budget constraints while delivering high-quality experiences is also a frequent concern. Effective communication, strong organizational skills, and quick problem-solving are essential to overcome these obstacles and ensure successful events.

What is the difference between Executive Events Planner vs Corporate Events Coordinator?

AspectExecutive Events Planner
CredentialsTypically requires event planning certifications, experience in high-level event management
Work EnvironmentWorks with executives, high-profile clients, often in corporate or luxury settings
Employer & IndustryEmployers include corporations, luxury brands, and high-end event firms
Search & Comparison IntentOften searched for high-level, strategic event planning roles for executives

While both roles involve planning events, Executive Events Planners focus on high-profile, strategic events for top executives, requiring advanced credentials and experience. Corporate Events Coordinators typically handle a broader range of corporate events, including meetings and team-building activities, often with less emphasis on high-profile or luxury settings.

What are the key skills and qualifications needed to thrive as an executive events planner, and why are they important?

To thrive as an Executive Events Planner, you need expertise in project management, budgeting, and event logistics, typically supported by a degree in hospitality, business, or a related field. Familiarity with event management software (like Cvent or Eventbrite), budgeting tools, and vendor management systems is essential. Strong interpersonal skills, creativity, attention to detail, and the ability to stay calm under pressure help you stand out in this role. These competencies ensure the seamless execution of high-profile events, client satisfaction, and efficient handling of unexpected challenges.

What are the most commonly searched types of Events Planner jobs in Virginia?

The most popular types of Events Planner jobs in Virginia are:

What cities in Virginia are hiring for Executive Events Planner jobs?

Cities in Virginia with the most Executive Events Planner job openings:

Executive Events Planner jobs near you
Infographic showing various Executive Events Planner job openings in Virginia as of June 2026, with employment types broken down into 100% Full Time. Highlights an 83% In-person, and 17% Hybrid job distribution.

Scientific Engagement Specialist II

One Federal Solution

Arlington, VA • On-site

$43K - $49K/yr

Full-time

Posted 5 days ago

Job description

One Federal Solution is seeking a Scientific Engagement Specialist II to support the planning, coordination, and execution of conferences, meetings, executive events, and other scientific engagement activities.

The Scientific Engagement Specialist II will provide comprehensive event planning and logistical support while ensuring compliance with applicable Department policies, procedures, security requirements, and established event timelines.

Key Responsibilities
  • Planning & Policy Adherence: Assist the Government Lead with event planning and site evaluations in strict accordance with all applicable Department policies and procedures.
  • Logistics & Setup: Manage event logistics (vendors, travel, and quotes) and ensure all physical and IT/AV room configurations are fully tested and completed in advance.
  • Execution & Hospitality: Manage day-of event execution, ensuring all materials, hospitality services, and room setups are completely finalized prior to guest arrival.
  • Executive & VIP Support: Provide comprehensive support for executive events, managing VIP logistics, security access, and coordination with the Protocol Officer.
  • Reporting & Documentation: Process all conference approval packages and attendance reports in accordance with official guidance and maintain historical event archives.
  • Staffing & Service Level Agreement: Maintain required on-site staffing, conduct daily check-ins, and meet all established response time metrics for communications and "pop-up" requests.
  • IT & Security Compliance: Exclusively use approved government (.mil) networks and software for official business, ensuring zero data transfer to contractor or personal accounts.
  • Deadlines & Tracking: Strictly adhere to all Government-established timelines and maintain a fully accessible central event calendar for all tasks and milestones.
Required Qualifications
  • Demonstrated competence in all aspects of meeting/event planning.
  • Ability to effectively plan, manage, and execute conferences and events.
  • Ability to effectively communicate both verbally and in writing.
  • Thoroughly familiar and proficient with commercial software packages, including Microsoft Word, Excel, and PowerPoint.
Desired Additional Qualifications
  • It is highly desired that the Scientific Engagement Specialist II be a Certified Meeting Professional (CMP).
Education & Experience

Certified Meeting Professional (CMP) designation or Certified Government Meeting Professional (CGMP) designation and at least three (3) years of experience in meeting planning (or similar experience).

About One Federal Solution:
One Federal Solution (OFS) is an innovative Professional Services provider with over 20 years of experience supporting Defense and Civilian agencies. OFS specializes in Business Intelligence, Acquisition and Procurement, and other Professional Services. We are pioneers, builders, thought leaders, and pride ourselves in thinking outside the box to co-create with our customers, helping them achieve excellent enterprise-wide outcomes. As a certified Service-Disabled Veteran-Owned Small Business (SDVOSB), OFS is committed to providing people who deliver high performance and excellence to our government partners.

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