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Executive Events Planner Jobs in Kansas (NOW HIRING)

Security Benefit

Executive Assistant

Topeka, KS · On-site

We're Looking for an experienced Executive Assistant! About the Company: Security Benefit is a ... Coordinate meeting logistics, catering, agendas, presentation materials, and event planning for ...

hcmportal

Executive Assistant

Topeka, KS · Hybrid

We're Looking for an experienced Executive Assistant! About the Company: Security Benefit is a ... Coordinate meeting logistics, catering, agendas, presentation materials, and event planning for ...

ICM Ventures Inc

Executive Assistant

Colwich, KS · On-site

The Executive Assistant serves as a trusted partner who helps leaders maximize effectiveness ... planning, coordination, and execution of special events, partnering with Marketing, IT, HR, and ...

ICM Ventures Inc

Executive Assistant

Colwich, KS · On-site

The Executive Assistant serves as a trusted partner who helps leaders maximize effectiveness ... planning, coordination, and execution of special events, partnering with Marketing, IT, HR, and ...

ICM Ventures, Inc.

Executive Assistant

Colwich, KS · On-site

The Executive Assistant serves as a trusted partner who helps leaders maximize effectiveness ... planning, coordination, and execution of special events, partnering with Marketing, IT, HR, and ...

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Executive Events Planner information

What is an executive events planner?

Executive Events Planners are professionals who specialize in organizing, coordinating, and managing high-level events such as corporate meetings, conferences, galas, and executive retreats. They handle all aspects of event planning, including budgeting, venue selection, vendor negotiations, logistics, and on-site management. Their goal is to ensure that events run smoothly and align with the strategic objectives of the organization, often working closely with senior leadership and stakeholders. Strong organizational, communication, and problem-solving skills are essential for success in this role.

What are some common challenges executive events planners face when organizing large-scale corporate events?

Executive Events Planners often encounter challenges such as managing complex logistics, coordinating multiple stakeholders with differing expectations, and handling last-minute changes or emergencies. Balancing budget constraints while delivering high-quality experiences is also a frequent concern. Effective communication, strong organizational skills, and quick problem-solving are essential to overcome these obstacles and ensure successful events.

What are the key skills and qualifications needed to thrive as an executive events planner, and why are they important?

To thrive as an Executive Events Planner, you need expertise in project management, budgeting, and event logistics, typically supported by a degree in hospitality, business, or a related field. Familiarity with event management software (like Cvent or Eventbrite), budgeting tools, and vendor management systems is essential. Strong interpersonal skills, creativity, attention to detail, and the ability to stay calm under pressure help you stand out in this role. These competencies ensure the seamless execution of high-profile events, client satisfaction, and efficient handling of unexpected challenges.

What is the difference between Executive Events Planner vs Corporate Events Coordinator?

AspectExecutive Events Planner
CredentialsTypically requires event planning certifications, experience in high-level event management
Work EnvironmentWorks with executives, high-profile clients, often in corporate or luxury settings
Employer & IndustryEmployers include corporations, luxury brands, and high-end event firms
Search & Comparison IntentOften searched for high-level, strategic event planning roles for executives

While both roles involve planning events, Executive Events Planners focus on high-profile, strategic events for top executives, requiring advanced credentials and experience. Corporate Events Coordinators typically handle a broader range of corporate events, including meetings and team-building activities, often with less emphasis on high-profile or luxury settings.

What cities in Kansas are hiring for Executive Events Planner jobs?

Cities in Kansas with the most Executive Events Planner job openings:

Executive Events Planner jobs near you

Director, Event Strategy & Operations

Quality Technology Services, LLC

Overland Park, KS • On-site

Full-time

Posted 4 days ago

Job description

The Director, Event Strategy & Operations will lead the company-wide events function for QTS, including executive-level meetings, customer and partner events, internal leadership events, industry engagements, tradeshows, site activations, and other high-visibility brand moments. This role is responsible for shaping event strategy, bringing forward fresh ideas, and translating business priorities into events that are thoughtful, well-run, and aligned to QTS goals.

This leader must be able to think strategically while also operating as a doer. They will own planning, logistics, run of show, vendor coordination, budget management, executive stakeholder communication, onsite execution, and post-event reporting. The role requires strong executive presence, high professionalism, sound judgment, discretion, and the ability to build trusted relationships across the company.

What You Will Do:

Event Strategy and Creative Leadership

  • Lead the event strategy for QTS-hosted and attended events, ensuring each event has a clear purpose, audience, business objective, and desired outcome.

  • Bring forward creative, executive-ready event concepts that elevate QTS, support the brand, and create stronger engagement with customers, partners, employees, and communities.

  • Serve as the events thought partner to Brand, Marketing, Communications, Sales, External Affairs, and senior leadership teams.

  • Identify new approaches, industry trends, and experience opportunities that help QTS show up with more polish, consistency, and impact.

Executive and C-Level Event Ownership

  • Own planning and execution for high-profile, C-level, CEO, customer, partner, and board-facing events, including executive briefing needs, guest experience, run of show, and onsite readiness.

  • Interact directly with executives and senior stakeholders with confidence, clarity, professionalism, and appropriate urgency.

  • Anticipate executive needs, risks, sensitivities, and decision points before they become issues.

  • Ensure events reflect the right tone, level of quality, and business importance for the audience.

Operational Execution and Team Leadership

  • Lead the centralized event planning team and establish clear swim lanes, priorities, timelines, and standards for execution.

  • Administer all phases of the event process, including planning, logistics, registration, staffing, catering, transportation, audiovisual, signage, collateral, run of show, onsite execution, teardown, and post-event follow-up.

  • Operate as a hands-on leader who can both direct the work and step in to execute when needed.

  • Build strong team routines, including planning meetings, status updates, check-ins, decision logs, and issue escalation paths.

  • Coach, develop, and hold team members accountable for quality, professionalism, responsiveness, and follow-through.

Process, Reporting, and Measurement

  • Build repeatable pre-event and post-event processes that create consistency across event types and reduce last-minute fire drills.

  • Develop event intake, planning, reporting, and prioritization tools that help the organization understand workload, goals, outcomes, and resource needs.

  • Create an event ROI and impact model appropriate to the event type, including attendance, engagement, stakeholder feedback, budget performance, and business outcomes where available.

  • Use post-event learnings to improve future planning, vendor decisions, team resourcing, and executive reporting.

Budget, Vendor, and Risk Management

  • Manage event budgets, vendor relationships, contracts, negotiations, timelines, and invoice reconciliation in alignment with QTS policies and processes.

  • Partner with procurement, legal, accounting, security, facilities, and other teams as needed to support compliant event execution.

  • Identify risks and dependencies early, provide clear recommendations, and manage tradeoffs without losing momentum.

  • Ensure all events are delivered with strong attention to detail, cost discipline, and operational readiness.

What You Will Need to be Successful:

  • Bachelor's degree or equivalent professional experience.

  • 10+ years of experience leading large-scale corporate events, executive meetings, customer or partner events, conferences, tradeshows, site activations, or similar high-visibility events.

  • 5+ years of people leadership experience directly supervising an event planning function or event team.

  • Demonstrated experience owning executive-level or C-level events from strategy through onsite execution and post-event follow-up.

  • Experience managing event budgets, vendor negotiations, contracts, timelines, logistics, and cross-functional stakeholders.

  • Ability to travel and work outside standard business hours as needed, approximately 40% travel.

Nice To Have:

  • 10+ years of management experience directly supervising an event planning function and team.

  • Experience supporting events in a fast-paced, high-growth, B2B, technology, infrastructure, real estate, data center, or similar business environment.

  • Experience with executive briefing, customer experience, partner engagement, community/site activation, or board-level event support.

  • Experience building event processes, intake models, calendars, reporting dashboards, ROI frameworks, or event playbooks.

  • Experience overseeing branded merchandise, fulfillment vendors, executive gifting, or promotional inventory programs.


Knowledge, Skills, and Abilities:

  • High level of professionalism, executive presence, tact, diplomacy, discretion, and judgment in sensitive or confidential matters.

  • Creative and innovative thinker who can bring new ideas while staying practical about budget, timing, resources, and execution.

  • Strong operator who is organized, detail-oriented, decisive, and able to manage multiple demands and changing priorities.

  • Excellent written and verbal communication skills, including the ability to brief executives and align stakeholders quickly.

  • Strong cross-functional collaboration skills with the ability to build productive relationships across all levels of the organization.

  • Strong team leadership, coaching, performance management, and delegation skills.

  • Advanced project management skills, including timeline management, dependency tracking, issue resolution, and risk mitigation.

  • Ability to apply analytical and problem-solving skills to event planning, team workload, budget, and post-event measurement.

  • Commitment to customer service for internal and external audiences.

  • Ability to operate under pressure, deadlines, and the demands of a busy office environment.

  • Proficiency in Microsoft Word, PowerPoint, Excel, and related presentation, database, and spreadsheet applications.

We conform to all the laws, statutes, and regulations concerning equal employment opportunities and affirmative action. We strongly encourage women, minorities, individuals with disabilities and veterans to apply to all of our job openings. We are an equal opportunity employer and all qualified applicants will receive consideration for employment without regard to race, color, religion, gender, sexual orientation, gender identity, or national origin, age, disability status, Genetic Information & Testing, Family & Medical Leave, protected veteran status, or any other characteristic protected by law. We prohibit retaliation against individuals who bring forth any complaint, orally or in writing, to the employer or the government, or against any individuals who assist or participate in the investigation of any complaint or discrimination claim.

The "Know Your Rights" Poster is included here:

Know Your Rights (English)

Know Your Rights (Spanish)

The pay transparency policy is available here:

Pay Transparency Nondiscrimination Poster-Formatted

QTS is committed to working with and providing reasonable accommodations to individuals with disabilities. If you need a reasonable accommodation because of a disability for any part of the employment process, please send an e-mail to talentacquisition@qtsdatacenters.com and let us know the nature of your request and your contact information.

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