Executive Assistant
Indianapolis, IN · On-site
Event Support : Lead end-to-end planning and execution for executive events, leadership offsites, and company-wide initiatives, exercising independent judgment on vendor selection, budget allocation ...
Executive Assistant
Indianapolis, IN · On-site
Event Support : Lead end-to-end planning and execution for executive events, leadership offsites, and company-wide initiatives, exercising independent judgment on vendor selection, budget allocation ...
Executive Assistant
Indianapolis, IN · On-site
Event Support : Lead end-to-end planning and execution for executive events, leadership offsites, and company-wide initiatives, exercising independent judgment on vendor selection, budget allocation ...
Executive Assistant
Indianapolis, IN · On-site
Event Support : Lead end-to-end planning and execution for executive events, leadership offsites, and company-wide initiatives, exercising independent judgment on vendor selection, budget allocation ...
Executive Assistant
Indianapolis, IN · On-site
Event Support : Lead end-to-end planning and execution for executive events, leadership offsites, and company-wide initiatives, exercising independent judgment on vendor selection, budget allocation ...
Executive Assistant
Indianapolis, IN · On-site
Event Support : Lead end-to-end planning and execution for executive events, leadership offsites, and company-wide initiatives, exercising independent judgment on vendor selection, budget allocation ...
Meeting and Event Planner - JLL 6-Month Temporary Position Job Summary The Meeting and Event ... This role will design and produce events that bring together executives, partners, customers, and ...
Meeting and Event Planner - JLL 6-Month Temporary Position Job Summary The Meeting and Event ... This role will design and produce events that bring together executives, partners, customers, and ...
Meeting and Event Planner - JLL 6-Month Temporary Position Job Summary The Meeting and Event ... This role will design and produce events that bring together executives, partners, customers, and ...
Meeting and Event Planner - JLL 6-Month Temporary Position Job Summary The Meeting and Event ... This role will design and produce events that bring together executives, partners, customers, and ...
Planning and executing leadership meetings, events, and offsite sessions to ensure seamless delivery and alignment. * Acting as a central point of coordination across global stakeholders, Executive ...
Planning and executing leadership meetings, events, and offsite sessions to ensure seamless delivery and alignment. * Acting as a central point of coordination across global stakeholders, Executive ...
Planning and executing leadership meetings, events, and offsite sessions to ensure seamless delivery and alignment. * Acting as a central point of coordination across global stakeholders, Executive ...
Planning and executing leadership meetings, events, and offsite sessions to ensure seamless delivery and alignment. * Acting as a central point of coordination across global stakeholders, Executive ...
Planning and executing leadership meetings, events, and offsite sessions to ensure seamless delivery and alignment. * Acting as a central point of coordination across global stakeholders, Executive ...
Planning and executing leadership meetings, events, and offsite sessions to ensure seamless delivery and alignment. * Acting as a central point of coordination across global stakeholders, Executive ...
Planning and executing leadership meetings, events, and offsite sessions to ensure seamless delivery and alignment. * Acting as a central point of coordination across global stakeholders, Executive ...
Planning and executing leadership meetings, events, and offsite sessions to ensure seamless delivery and alignment. * Acting as a central point of coordination across global stakeholders, Executive ...
Executive Assistant
Indianapolis, IN · On-site
Organize leadership offsites, strategic planning sessions, and team events * Coordinate board meeting logistics and executive-level gatherings * Support conference attendance, customer events, and ...
Executive Assistant
Indianapolis, IN · On-site
Organize leadership offsites, strategic planning sessions, and team events * Coordinate board meeting logistics and executive-level gatherings * Support conference attendance, customer events, and ...
Executive Assistant
Indianapolis, IN · On-site
... event planning and acting as the face of Reworld when needed. Position Responsibilities * Manages and maintains the schedules using Microsoft Outlook, including arranging departmental meetings
Executive Assistant
Indianapolis, IN · On-site
... event planning and acting as the face of Reworld when needed. Position Responsibilities * Manages and maintains the schedules using Microsoft Outlook, including arranging departmental meetings
Executive Assistant
Indianapolis, IN · On-site
... event planning and acting as the face of Reworld when needed. Position Responsibilities * Manages and maintains the schedules using Microsoft Outlook, including arranging departmental meetings
Executive Assistant
Indianapolis, IN · On-site
... event planning and acting as the face of Reworld when needed. Position Responsibilities * Manages and maintains the schedules using Microsoft Outlook, including arranging departmental meetings
... event planning and acting as the face of Reworld when needed. Position Responsibilities * Manages and maintains the schedules using Microsoft Outlook, including arranging departmental meetings
... event planning and acting as the face of Reworld when needed. Position Responsibilities * Manages and maintains the schedules using Microsoft Outlook, including arranging departmental meetings
Executive Assistant
Indianapolis, IN · On-site
Organize leadership offsites, strategic planning sessions, and team events * Coordinate board meeting logistics and executive-level gatherings * Support conference attendance, customer events, and ...
Executive Assistant
Indianapolis, IN · On-site
Organize leadership offsites, strategic planning sessions, and team events * Coordinate board meeting logistics and executive-level gatherings * Support conference attendance, customer events, and ...
Organize leadership offsites, strategic planning sessions, and team events * Coordinate board meeting logistics and executive-level gatherings * Support conference attendance, customer events, and ...
Organize leadership offsites, strategic planning sessions, and team events * Coordinate board meeting logistics and executive-level gatherings * Support conference attendance, customer events, and ...
Executive in Residence (EiR) Lead Ambassador -Student Service Division: Student Life Department ... The position offers hands-on experience in event planning, delegation, and leadership development ...
Executive in Residence (EiR) Lead Ambassador -Student Service Division: Student Life Department ... The position offers hands-on experience in event planning, delegation, and leadership development ...
Executive Assistant to the Vice President
Muncie, IN · On-site
$22 - $24.20/hr
Executive Assistant to the Vice President Compensation: $22.00 - 24.20 Department: VP for Govt ... Experience with event planning and coordination. * Experience with budget and managing expenditures.
Executive Assistant to the Vice President
Muncie, IN · On-site
$22 - $24.20/hr
Executive Assistant to the Vice President Compensation: $22.00 - 24.20 Department: VP for Govt ... Experience with event planning and coordination. * Experience with budget and managing expenditures.
Organize team events and corporate celebrations, handling every detail Travel Planning * Arrange ... Prepare reports and analyses for the executive based on research or historical data Administrative ...
Organize team events and corporate celebrations, handling every detail Travel Planning * Arrange ... Prepare reports and analyses for the executive based on research or historical data Administrative ...
Executive Assistant
Merrillville, IN · On-site
Organize team events and corporate celebrations, handling every detail Travel Planning * Arrange ... Prepare reports and analyses for the executive based on research or historical data Administrative ...
Executive Assistant
Merrillville, IN · On-site
Organize team events and corporate celebrations, handling every detail Travel Planning * Arrange ... Prepare reports and analyses for the executive based on research or historical data Administrative ...
Merchandise Planner
Indianapolis, IN · On-site
Provide analytics and support to the Merchandising organization and Executive leadership on ... market events by communicating and quantifying opportunities. • Manage location intensive ...
Merchandise Planner
Indianapolis, IN · On-site
Provide analytics and support to the Merchandising organization and Executive leadership on ... market events by communicating and quantifying opportunities. • Manage location intensive ...
Executive Events Planner information
What are Executive Events Planners?
Executive Events Planners are professionals who specialize in organizing, coordinating, and managing high-level events such as corporate meetings, conferences, galas, and executive retreats. They handle all aspects of event planning, including budgeting, venue selection, vendor negotiations, logistics, and on-site management. Their goal is to ensure that events run smoothly and align with the strategic objectives of the organization, often working closely with senior leadership and stakeholders. Strong organizational, communication, and problem-solving skills are essential for success in this role.
What are some common challenges Executive Events Planners face when organizing large-scale corporate events?
Executive Events Planners often encounter challenges such as managing complex logistics, coordinating multiple stakeholders with differing expectations, and handling last-minute changes or emergencies. Balancing budget constraints while delivering high-quality experiences is also a frequent concern. Effective communication, strong organizational skills, and quick problem-solving are essential to overcome these obstacles and ensure successful events.
What is the difference between Executive Events Planner vs Corporate Events Coordinator?
| Aspect | Executive Events Planner |
|---|---|
| Credentials | Typically requires event planning certifications, experience in high-level event management |
| Work Environment | Works with executives, high-profile clients, often in corporate or luxury settings |
| Employer & Industry | Employers include corporations, luxury brands, and high-end event firms |
| Search & Comparison Intent | Often searched for high-level, strategic event planning roles for executives |
While both roles involve planning events, Executive Events Planners focus on high-profile, strategic events for top executives, requiring advanced credentials and experience. Corporate Events Coordinators typically handle a broader range of corporate events, including meetings and team-building activities, often with less emphasis on high-profile or luxury settings.
What are the key skills and qualifications needed to thrive as an Executive Events Planner, and why are they important?
To thrive as an Executive Events Planner, you need expertise in project management, budgeting, and event logistics, typically supported by a degree in hospitality, business, or a related field. Familiarity with event management software (like Cvent or Eventbrite), budgeting tools, and vendor management systems is essential. Strong interpersonal skills, creativity, attention to detail, and the ability to stay calm under pressure help you stand out in this role. These competencies ensure the seamless execution of high-profile events, client satisfaction, and efficient handling of unexpected challenges.
What cities in Indiana are hiring for Executive Events Planner jobs? Cities in Indiana with the most Executive Events Planner job openings:
Job description
Job Title:
Executive Assistant
Department:
Admin
Job Level:
P2, Exempt
Position Description:
The Executive Assistant (EA) is an operational partner within Ren's shared administrative support pool, providing elevated executive support to assigned senior leaders across the organization. This role exercises independent judgment on matters of significance, proactively manages executive priorities without specific instructions or prescribed procedures, and serves as a trusted decision-maker for operational and administrative matters on behalf of assigned executives.
As part of a shared EA model, this role requires the ability to independently assess competing priorities across multiple executives, make sound judgments about resource allocation and scheduling trade-offs, and take ownership of outcomes with minimal supervision. At least one EA in the pool is designated as the onsite presence at Ren's Indianapolis headquarters, holding delegated authority for day-to-day office operations in addition to executive support.
The ideal candidate brings a collaborative spirit, excellent communication skills, and advanced proficiency with AI and modern productivity tools. They use judgment to anticipate needs and resolve issues proactively, build trusted working relationships across the organization, and operate with the ownership mindset of a true operational partner to senior leadership.
Duties & Responsibilities:
Education & Experience:
Ren is an equal employment opportunity employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, national origin, disability status, protected veteran status or any other characteristic protected by law.
Executive Assistant
Department:
Admin
Job Level:
P2, Exempt
Position Description:
The Executive Assistant (EA) is an operational partner within Ren's shared administrative support pool, providing elevated executive support to assigned senior leaders across the organization. This role exercises independent judgment on matters of significance, proactively manages executive priorities without specific instructions or prescribed procedures, and serves as a trusted decision-maker for operational and administrative matters on behalf of assigned executives.
As part of a shared EA model, this role requires the ability to independently assess competing priorities across multiple executives, make sound judgments about resource allocation and scheduling trade-offs, and take ownership of outcomes with minimal supervision. At least one EA in the pool is designated as the onsite presence at Ren's Indianapolis headquarters, holding delegated authority for day-to-day office operations in addition to executive support.
The ideal candidate brings a collaborative spirit, excellent communication skills, and advanced proficiency with AI and modern productivity tools. They use judgment to anticipate needs and resolve issues proactively, build trusted working relationships across the organization, and operate with the ownership mindset of a true operational partner to senior leadership.
Duties & Responsibilities:
- Executive Calendar & Schedule Support: Manage calendars for assigned executives, making autonomous judgments about scheduling priorities, trade-offs, and time allocation. Resolve conflicts and competing demands without routine escalation, representing executives' interests in scheduling decisions. Proactively identify calendar inefficiencies and implement improvements.
- Communication Support: Independently draft, finalize, and send correspondence on behalf of assigned executives, exercising judgment about tone, content, and appropriate response without requiring executive review for routine communications. Serve as a primary point of contact for internal and external stakeholders, making decisions about information sharing and escalation. Leverage AI-assisted drafting tools to maximize quality and efficiency.
- Meeting Coordination: Own end-to-end meeting preparation and follow-through with delegated authority to determine agenda priorities, structure pre-read materials, and support decisions about logistics. Capture, synthesize, and distribute action items, exercising judgment about appropriate follow-up, escalation, and accountability tracking without specific instructions from executives.
- Travel Arrangements: Manage complex, multi-leg domestic and international travel for assigned executives, exercising judgment on vendor selection, cost trade-offs, and contingency planning without requiring executive input on routine decisions. Anticipate travel needs, maintain preferred vendor relationships, and make real-time adjustments when disruptions occur. Ensure all arrangements align with company policy and executive preferences.
- AI-Assisted Productivity: Serve as an advanced practitioner of AI productivity tools (e.g., Claude, Copilot, ChatGPT), independently evaluating and implementing workflows for drafting, research, summarization, and task automation.
- Office Management (Designated Onsite EA): For the EA designated to be onsite at Ren's Indianapolis headquarters: hold delegated authority for day-to-day office operations, making decisions about vendor selection, supply procurement, facilities issues, and visitor management within prescribed procedures or defining if none exisit. Proactively identify and resolve operational gaps, negotiate with service vendors within established budget parameters, and escalate only those issues requiring executive-level authority.
- Document & Information Management: Design, own, and maintain documentation systems and information architecture for assigned executives, exercising independent judgment about structure, access, and retention. Identify gaps in existing systems and implement improvements without requiring direction. Prepare and finalize high-stakes documents and presentations with minimal executive input on content and format decisions.
- Expense Reporting: Independently manage the full expense cycle for assigned executives, including reviewing expenditures for policy compliance, making judgments about appropriate categorization, and resolving discrepancies without routine escalation. Monitor budget adherence and proactively flag anomalies or trends to the EBP.
- Event Support: Lead end-to-end planning and execution for executive events, leadership offsites, and company-wide initiatives, exercising independent judgment on vendor selection, budget allocation, logistics, and contingency planning. Make real-time decisions during events and serve as the primary decision-maker for operational matters within delegated scope.
- Cross-Team Collaboration: Work cooperatively with other EAs in the shared pool, coordinating coverage, sharing information, and aligning on priorities to deliver consistent, high-quality support across the organization.
- Stakeholder Communication: Serve as an authorized representative of assigned executives with internal and external stakeholders, exercising independent judgment about information sharing, commitments, and escalation. Build and maintain trust-based relationships that enable the EA to act on behalf of executives on matters of significance. Exercise discretion in handling confidential business, personnel, and strategic information.
- All other duties as assigned.
Education & Experience:
- Associate's degree required; Bachelor's degree preferred
- 2-4 years of executive support experience in a professional environment, with a demonstrated history of operating independently and making decisions on behalf of senior leaders without routine supervision.
- Prior experience supporting multiple executives or working in a shared services model required.
- Working familiarity with AI productivity tools (e.g., ChatGPT, Claude, Copilot, or equivalent) for drafting, summarizing, and research. Comfortable adopting new tools and incorporating them into daily workflows.
- Strong written and verbal communication skills, with the ability to represent executives professionally in correspondence and interactions with internal and external stakeholders.
- Highly organized with strong attention to detail and the demonstrated ability to independently prioritize and manage complex, competing workstreams across multiple executives.
- Demonstrated ability to handle sensitive and confidential information with professionalism and integrity.
- Comfortable navigating shifting priorities in a fast-paced, entrepreneurial environment. Willing to step into new assignments and flex across different executives' needs as part of the shared EA pool.
- Proficient with Microsoft 365 (Outlook, Word, Excel, PowerPoint, Teams) and video conferencing tools (Zoom, Teams). Familiarity with expense management or project management tools is a plus.
- Onsite Role: For the onsite-designated EA: prior experience supporting office operations, managing supplies or vendors, or serving as an office point of contact is preferred.
Ren is an equal employment opportunity employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, national origin, disability status, protected veteran status or any other characteristic protected by law.