Executive Distribution Controller Jobs in Washington

About the Organization

The National Resident Matching Program (NRMP) is a private, not-for-profit organization established in 1952 to provide a uniform date of appointment to positions in graduate medical education (GME) in the United States. The NRMP is not an application processing service; rather, it provides an impartial venue for matching applicants' and programs' preferences for each other consistently. The NRMP conducts the annual Main Residency Match, which encompasses 40,000 applicants for more than 25,000 positions in core residencies, as well as Matches for fellowship positions in 55 subspecialties through its Specialties Matching Service.

Position Summary

The Controller is responsible for the integrity, accuracy, and day-to-day management of the organization's financial operations. This role oversees accounting, financial reporting, internal controls, and compliance, ensuring the organization maintains strong financial stewardship in support of its mission.

The Controller provides staff support to the CEO for the Finance Committee and Audit Committee of the Board of Directors and supports the CEO in overseeing investment managers in alignment with the organization's investment policy.

Essential Duties and Responsibilities

Accounting & Financial Operations

• Oversee all finance and accounting functions, including general ledger, accounts payable/receivable, payroll, and financial close processes.
• Analyze financial data and key performance indicators (KPIs) to provide insights and recommendations to senior management.
• Manage cash flow, ensuring adequate liquidity and efficient allocation of resources.
• Ensure timely and accurate preparation of monthly, quarterly, and annual financial statements.
• Maintain financial systems, records, and technology.
• Implement and monitor internal controls to safeguard organizational assets.
• Ensure compliance with GAAP and all applicable nonprofit regulatory requirements.
• Assists CEO in defining organizational finance goals.

Audit & Compliance

• Coordinate and manage financial audits with external auditors.
• Prepare audit schedules, coordinate documentation, and ensure timely completion.
• Address audit findings and implement corrective actions, as needed.
• Oversee preparation and filing of Form 990 and other required regulatory filings.

Investment Oversight (Support Role)

• Support the CEO in overseeing external investment managers.
• Monitor investment performance relative to established benchmarks.
• Maintain investment records and ensure adherence to the organization's investment policy.
• Prepare investment summaries and reports for Finance Committee and Board review.

Board & Committee Support

• Serve as staff liaison to the Finance Committee and Audit Committee of the NRMP Board of Directors.
• Prepare clear, concise, and accurate financial materials for committee and board meetings as directed by CEO.
• Ensure timely distribution of materials in advance of meetings.

Process Documentation & Internal Controls

• Develop, document, and maintain key financial processes, workflows, and internal controls.
• Regularly review and update documentation to reflect operational, audit, or regulatory changes.
• Promote consistency, transparency, and accountability through standardized processes.

Budgeting & Financial Monitoring

• Support development of the annual operating budget in collaboration with leadership.
• Monitor financial performance against budget and report variances.
• Provide financial analysis to inform operational decision-making.

Staff Supervision & Management

• Supervise finance and accounting staff.
• Establish clear roles, expectations, and accountability.
• Support staff development and continuous improvement.

Key Performance Indicators (KPIs)

• Financial Close & Reporting: Monthly close completed within 10-15 business days with no material errors.
• Audit Results: Annual audit completed on time with an unmodified ("clean") opinion and no material weaknesses.
• Budget Performance: Controllable expenses managed within 5% of approved budget.
• Internal Controls: No significant deficiencies; timely remediation of identified issues.
• Compliance: 100% on-time filing of Form 990 and all required regulatory reports.
• Process Documentation: All key financial processes documented and reviewed annually; updates completed within 30 days of changes.
• Board & Committee Support: Materials delivered at least 5 business days in advance; feedback reflects clarity and reliability.

Minimum Qualifications, Knowledge, and Skills

• Certified Public Accountant (CPA) designation required.
• Bachelor's degree in accounting, finance, or related field.
• Minimum 7-10 years of progressive accounting experience, including nonprofit experience.
• Strong knowledge of GAAP, internal controls, and nonprofit financial reporting.
• Demonstrated experience managing audits and working with external auditors.
• Familiarity with investment reporting and oversight practices.
• Proven supervisory and team management experience.

Core Competencies

• Financial discipline and accuracy
• Strong internal control orientation
• Attention to detail and organization
• Clear and effective communication
• Accountability and sound judgment

ADA Specifications

This position is primarily remote and sedentary; however, this position will be expected to attend meetings in the Washington, DC headquarters or other locations with sufficient notice and as directed by the CEO. There may be occasional overnight travel and duties may require some bending and lifting. The above statements describe the general nature and level of work being performed by the individual(s) assigned to this position. They are not an exhaustive list of all duties, responsibilities, and skills required.

NRMP is an equal opportunity employer and values diversity. We do not discriminate on the basis of race, religion, color, national origin, gender, sexual orientation, age, marital status, veteran status, disability or other protected class status. In addition, reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions of this position.

Current Benefit Package

A list of benefits can be viewed:
Careers | NRMP